WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and monitor) including scope for the mitchells plain hospital

{"closingDate":"14 AUGUST 2026","closingTime":"11:00AM","briefingSession":"{"date":null,"time":null,"venue":"ions","is_compulsory":false}"}

{"name":"Mrs. Silindokuhle Luningo during office","email":"[email protected]","phone":"021 834 9021","department":"OF HEALTH: WESTERN CAPE","address":"CONTACT PERSON : _____________________________________________"}

S

Specification document for the invitation to offer medical equipment

To western cape government health and wellness

Name of company:

Name of product offered:

Bidder representative:

Contact number:

Email address:

Bid reference number:

Important

Note:

In the event of a deviation from the requested technical requirements, full

details of the deviation must be provided. If needed a separate sheet with

details regarding the deviation must be provided with clear reference to the

numbered section in the specification document.

Instructions:

• Bidders must complete the entire document in full. Failure to provide all

requested information will result in non-compliance.

• Replies such as "comply" or "yes" will not be acceptable. Bidders to provide

detail on the technical specifications as requested.

• If no reply is required, bidders shall take note by replying "noted" next to the

relevant section.

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

1 scope bidder response

This specification establishes the requirements for the supply,

delivery, installation, demonstration and commissioning of an

4K Endoscopic-Laproscopic Camera System for Surgery

2 applicable documents

The onus rests on the prospective bidder to familiarise themselves

with the following documents which form part of this specification

and the bidding process.

2.1 Western Cape Government Health and Wellness general

conditions and procedures

2.2 Additional conditions of bids

2.3 Valid SAHPRA License to be included in the offer

2.4 Iec 601-1

2.5 Occupational Health and Safety Act, Act no and

related regulations

General note:

• If the product offered is unknown to WCGHW, they reserve the

right to have an unit evaluated by a team of technical and

clinical experts with regards to clinical and technical functionality,

performance and quality. The recommendation of this committee

will be used as motivation for the acceptance or non-acceptance

of the offered device. for this reason a demonstration unit will be

readily available, or the bidder shall accompany two

representatives of WCGHW to a site where such a device is

installed and in functional order. The cost for such a site visit will be

for the account of the bidder and WCGHW will bear no obligation

to procure such device from the specific bidder.

• Bidders shall include in the offer proof that they are an

accredicted supplier of the offered devices by the original

equipment manufacturer (OEM) and that the OEM undertakes to

provide expertise, training and support to maintain the offered

devices.

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

• All offers shall be supported by the supply of descriptive literature,

brochures, industry tests and technical datasheets to support the

bidders responsest the specifications. Failure to provide these

supporting documents will result in non-compliance.

• Bidders to note that installation of the equipment and staff training

must be included in the offered pricing.

• All electrical equipment shall be supplied with a SABS approved 3-

prong 15 Amp standard South African plug top. If this is not

possible, all necessary adaptors must be supplied to adapt to a 3-

prong plug top.

3 specifications bidder response

The 4K endoscopic-laparoscopic camera system must consist of

the following components:

3.1 32" 4K Monitor

3.2 Camera control unit console

3.3 UHD 4K surgical camera head

3.4 Power LED cold light fountain

3.5 Insufflator - 40l high flow

3.6 Patient data storage system

3.7 Mounting trolley / cart

3.8 Optional additional viewing monitor

Specification details:

3.1 32" 4K Monitor

3.1.1 Diagonal screen resolution should be 32", with a pixel resolution of

3840 x 2160 pixels or better.

3.1.2 The aspect ration should be 16:9 and contrast ration 1350:1

3.1.3 The monitor shall have a brightness of 700 cd/m2.

3.1.4 The maximum viewing angle shall be 178 degrees vertical and

horizontal.

3.1.5 The monitor shall have the following video inputs, but not limited to

these. Additional ports shall be a bonus.

3.1.5.1 Display port 1.2 ( to support 3840 x 2160 pixels)

3.1.5.2 12G-SDI

3.1.5.3 Hdmi 2.0

3.1.5.4 Dvi-d

3.1.5.5 3G-SDI

3.1.6 The monitor shall have the following video outputs, but not limited

to these. Additional ports shall be a bonus.

3.1.6.1 Display 1.2

3.1.6.2 12G-SDI

3.1.6.3 Dvi-d

3.1.6.4 3G-SDI

3.1.7 The monitor shall have auto input detection for the supplied

format.

3.1.8 The monitor shall have a DC output point for 5V/1A.

3.1.9 The monitor shall have a 100/200mm VESA mount. BIDDER RESPONSE

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2)..................... of 59

Signed signed

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

3.1.10 The monitor shall be powered by standard 240V/16A/50Hz SABS

electrical outlet plug.

3.1.11 The monitor screen shall be highly resistant against scratches and

impacts and shall be cleanable by wipe disinfection.

3.2 Camera control unit console

3.2.1 The camera control unit shall have the following video outputs:

3.2.1.1 2x Display Port 2.1

3.2.1.2 1x 12G/3G-SDI

3.2.1.3 1x DVI-D

3.2.2 The signal output format shall be 3840 x 2160 pixels.

3.2.3 The unit shall have 3x link inputs.

3.2.4 The unit shall have a minimum of 4x USB ports.

3.2.5 The unit shall have 1x 6-pin mini-DIN communication port.

3.2.6 The image format shall be JPEG at a resolution of 3840x2160 pixels.

3.2.7 The video format shall be MPEG 4 at a resolution of 1920x1080

pixels.

3.2.8 Florescence imaging shall be obtained with NIR (Near Infra Red)

light utilising ICG (Indocyanine Green) pharmaceutical assistance.

3.2.9 For Endoscopic viewing NIR (Near Infra Red) technology shall be

utilised.

3.2.10 The unit shall utilise automatic light source control with different

visualisation modes.

3.2.11 The camera control unit shall be powered by standard

240V/16A/50Hz SABS electrical outlet plug.

3.2.12 The camera control unit shall be able to accommodate 3 different

types of scopes either through built in modules or link modules. If

link modules, it shall be included in the offer.

3.3 UHD 4K surgical camera head

3.3.1 The camera shall have a frame rate of 50/60Hz.

3.3.2 The image sensor shall consist of 2x 1/2.5" CMOS chips with a

resolution of 3840x2160 pixels.

3.3.3 The camera shall adaopt progressive scanning with a fixed focus

lens and a focal length of 19mm.

3.3.4 The cabke length on the camera shall be minimum 3m with

angled routing.

3.3.5 The head buttons on the camera shall be programmeableand the

grip sgall employ a standard eyepiece adaptor.

3.3.6 The camera shall be soakable, EO sterilzable and hydrogen

peroxide cleanable.

3.4 Power LED cold light fountain

3.4.1 The light fountain shall consist of two types of LED light sources BIDDER RESPONSE

included in the offer.

3.4.1.1 A unit combining White Light and Near Infra Red LED in

the same unit.

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

SIGNED SIGNED of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

3.4.1.2 A White Light LED only for regular 4K applications.

3.4.2 The colour temperature should be approximately 5700K with

manual or automatic continuation.

3.4.3 The lamp life span should be no less than 30 000 hours.

3.4.4 The light fountain shall be powered by standard 240V/16A/50Hz

SABS electrical outlet plug.

3.4.5 The offer shall contain all required fibre optic cables for rigid

endoscopy with a length of 3m.

3.4.6 The offer shall include a light guide adaptor with 90 degree angle,

360 degree rotatable for use on regular rigid scopes.

3.5 Insufflator - 40l high flow

3.5.1 The light fountain shall be powered by standard 240V/16A/50Hz

SABS electrical outlet.

3.5.2 Maximum gas inlet pressure shall be 100 Bar.

3.5.3 The insufflator unit shal have the following selectable modes:

3.5.3.1 Sensitive mode with intracavitary pressure of 1 to

15mmHg and flow rate of 0.1 to 15l/min. Maximum

inflation pressure 30mmHg.

3.5.3.2 High Flow mode with intracavitary pressure of 1 to

30mmHg and flow rate of 1 to 40l/min. Maximum

inflation pressure 50mmHg.

3.5.4 The gas connection shall be Pin Index with an inline gas filter.

3.5.5 The main unit / trolley shall have a bracket to hold the CO2

cylinder.

3.6 Patient data storage system

3.6.1 The offered system shall have the ability to download images

captured during a procedure to a removeable storage protocol

such as USB. There is no need for the offered system to upload any

images or videos to a central database or filing system.

3.7 Mounting trolley / cart

3.7.1 The trolley shall have 4x antistattic double wheels with locking

brakes.

3.7.2 The trolley shall have a multiplug fitted with integrated electrical

sub distribution with at least 6 sockets.

3.7.3 The trolley shall have an electrical isolation transformer providing

2000VA to the individual components at 220 to 240V.

3.7.4 The trolley's electrical sub shall have 2x mains leads with minimum

length of 1.5m.

3.7.5 The troley shall house all the individual components of the "stack"

without the need for additional trolleys or storage areas.

3.7.6 The trolley shall have a holding arm for the viewing monitor to be BIDDER RESPONSE

able to tilt 320 degrees with height and side adjustments.

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

3.8 Optional additional viewing monitor

3.8.1 The offer shall include an optional additional viewing monitor to be

mounted on a free standing trolley, not fixed to the main system

trolley. It shall be possible to move the additional trolley along with

the main system, but position it slightly further away from the

surgical field.

3.8.2 The department shall consider the offered pricing for the

additional monitor in relation to the available budget to either

include or discard with the offered system.

4 maintainabiliy

4.1 Only offers that are locally supported (Western Cape) by

competent factory trained technical personnel shall be

evaluated. State the number of technicians in your employment in

the Western Cape, and state the address of your repair facility.

Attach proof of product specific training.

4.2 State the following:

Names of your technical staff in Cape Town.

Attach certificates indicating their competency regarding repairs

and maintenance on the specific offered machine.

4.3 Bidders to provide a list of sites where similar machines has been

installed for reference.

4.4 Bidder to indicate which consumable and non-consumable items

is required for the normal operation and standard maintenance of

the equipment.

4.5 Bidder to indicate the cost of each of the above items. This does

not necessarily means that these items would be purchased from

the successful tenderer.

4.6 Bidder to indicate which of these items are proprietary items that

only the supplier of the equipment can supply.

4.7 In order to evaluate the life-cycle cost of the equipment, a

suggested planned maintenance cost, estimated on a year by

year basis for at least five years shall be quoted for. Bidders to

supply a quote for a full, all-inclusive maintenance contract, as

well as a separate quote for a preventative maintenance

contract (including monthly labour for preventative maintenance

and QA, but excluding spare parts).

4.8 State guarantee period of the equipment, as well as any

exclusions from the guarantee

5 safety

5.1 The unit shall comply with all applicable safety standards.

6 training

6.1 Bidders must undertake to provide a comprehensive training

schedule when required, for both User Department and Clinical

Engineering staff of the Hospital to ensure:

a. Correct use of the equipment,

b. Comprehensive technical support capability of the

equipment of at least 2nd level by eligible resident clinical

engineering staff.

6.2 Bidders must state the cost and level of technical training offered. BIDDER RESPONSE

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2)..................... of 59 SIGNED SIGNED

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

6.3 Training of users shall be provided by the successful bidder at no

extra cost.

7 documentation

7.1 The equipment shall be maintained by the hospital technical staff

after the guarantee period has expired, therefore:

a. The bidder must provide DETAILED PREVENTATIVE

MAINTENANCE and CALIBRATION PROCEDURES

b. The bidder must provide technical training in the THEORY of

OPERATION, FAULT FINDING and CALIBRATION

7.2 Manuals must be comprehensive, including circuit diagrams in

case of electronic/electrical equipment, enabling resident

technical staff to deliver complete technical support in case of

equipment failure, as well as routine servicing.

7.3 Manuals will be treated as confidential and for the sole use on

equipment owned by hospitals in the Western Cape Region.

7.4 The supply Workshop/Service Manuals is a mandatory requirement

of this offer and they must be in accordance with the requirement

laid down above.

8 optional accessories offered by the bidder

8.1 Bidder to give a full description of optional accessories available

for the equipment.

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

Additional conditions of bid

Applicable to all bids for hospital equipment

1. Information to be supplied with bid

1.1. Bidders must give descriptive answers to every point in the specifications, in the column provided.

1.2. Deviation from specifications will not necessarily invalidate a bid but all such variations must be clearly

stated by the bidder with a full description of how the intended end-result is achieved.

1.3. Full technical descriptions, together with technical literature and diagrams (where applicable) should

also be included.

1.4. Bidders must, if applicable, state in accordance with which code of practice the equipment offered,

is being manufactured and tested.

2. Electrical supply

2.1. Unless otherwise stated in the specifications, all equipment requiring a mains electrical supply must be

designed to operate with satisfactory stability and repeatability when connected to a 220 Volt (+10%

and – 15%) single phase, 3 wire, or a 380 Volt (+10% and –15%) 3 phase, 5 wire, 50 Hertz supply.

2.2. Any other voltage stabilisation or smoothing required to ensure proper functioning of the equipment

must be included in the bid price, i.e. the equipment, as supplied, must function correctly without the

Provincial Government having to supply a voltage stabilisation or smoothing unit or having to modify

the electrical reticulation.

2.3. If applicable, electronic circuitry in the equipment must not be susceptible to damage from transient

interference on the electric supply mains.

2.4. All motors, fans and inductors in the equipment must be specifically designed for 50 Hertz.

2.5. Bidders are to state what the temperature and humidity requirements are for the equipment.

2.6. All movable electrical equipment must be supplied with international colour coded, 3 core, non-kink

cabtyre flex 3 metres long and terminated in a non-breakable, SABS approved 15A round 3 pin plug.

of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

2.7 Mandatory requirements

2.7.1 SOUTH AFRICAN HEALTH PRODUCTS REGULATORY AUTHORITY (SAHPRA) REGISTRATION (Please refer to par.2.4 of the

Specifications)

2.7.2 A valid copy of SAHPRA licence as a manufacturer, distributor or wholesaler of medical devices and IVDs must be

provided.

2.7.2.1 The contact number of SAHPRA is 012 501 0300 and e-mail address is: [email protected]. Should you need to

download application forms, please visit https://www.sahpra.org.za.

2.7.2.2 No proof of application for registration will be accepted, as communicated by SAHPRA here:

http://www.sahpra.org.za/wp-content/uploads/2020/07/MD004-EXTENSION-Use-of-Acknowledgement-Letter-in-

Lieu-of-Licence-v1-31032020.pdf

2.8 INCLUSION OF OCCUPATIONAL HEALTH & SAFETY ACT SECTION 37(2) AGREEMENT (Please refer Annexure B attached

as part of the Bid Document)

2.8.1 Mandatory OHS Act Section 37(2) Agreement: Bidders are required to complete and submit the Department’s OHS

Act Section 37(2) Agreement with this bid. The agreement template is provided in Section 10. Failure to submit a duly

completed and signed agreement MAY render the bid non-responsive. This requirement applies to all procurements

where on-site work and/or health & safety risks may arise, irrespective of whether the estimated value is below or

above R1 000 000.

2.9 Supplier database registration

2.9.1 All bidders must be registered on the Central Supplier Database (CSD) at the time of bid closing.

2.9.2 In instances where a bidder’s tax compliance status cannot be verified or if a bidder’s tax status is non-compliant on

the CSD, the bidder will be afforded 7 working days to confirm tax compliance in order for the bid to be considered.

2.9.1.2 Only the B-BBEE status reflected on form WCBD 6.1 in their bid document will apply to the evaluation of the relevant

formal bids and not their B-BBEE status on CSD. All other mandatory documents held on WESTERN CAPE SUPPLIER

EVIDENCE BANK (WCSEB) will be accepted by Western Cape Government Health and Wellness (WCGHW) for the

consideration of formal bids.

2.9.1.3 All prospective unregistered bidders are invited to self-register on the CSD on www.csd.gov.za such registration is to

be completed at the time of bid closing.

2.9.1.4 All bidders who are already registered on the CSD are advised to confirm their registration status on www.csd.gov.za

before submitting their bid.

2.9.1.5 Assistance with the registration process can be sought by contacting the Department’s e-Procurement Helpdesk at:

[email protected].

2.10 Testing and inspection

Where testing and/or inspection, by a testing organization, are a condition of bid, paragraph 8 of the General

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

Name of bidder: ............................................................................ Bid number: WCGHCC0066/2026

Closing time: 11:00am on 14 august 2026

Offers shall be valid for 120 days from the closing date of bid

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

Item description of item quantity bid price in SA currency including VAT

1 the supply, delivery, 1

Installation, demonstration r................................

And commissioning for the

Camera surgical stack for

Laparoscopic surgery hd

(Insufflator, camera

Processor, trolley / cart,

Bracket and monitor)

Including scope mitchells

Plain hospitals under the

Control of western cape

Government

Health and wellness

R................................

Grand Total

Note to bidders

1. Bid prices shall be quoted in South African Rand (ZAR) and be inclusive of all costs and

applicable taxes, i.e. prices shall be quoted VAT inclusive.

2. If non-firm prices are offered, please complete attached WCBD 3.1 form.

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

Note: The questionnaire below must be completed in full by replying to each and every question.

A. Period required for commencement of contract after acceptance of bid

.......................................

B. Is offer strictly to specification?

.......................................

C. Are you the manufacturer? Please circle your option. YES/NO

D. If not, indicate deviations on attached specification or separate sheet.

E. Period required for delivery. .......................................

F. Please state packaging offered if applicable. .......................................

G. Are you registered in terms of sections 23(1) or 23(3) of the

Value-Added Tax Act, 1991 (Act No. ) YES /NO

H. If so, state your VAT registration number .......................................

I. Are the prices quoted for the service firm for the full contract period?

.......................................

J. Is the delivery period firm? Please circle your option. YES/NO

K. Indicate guarantee period ......................................

L. What is the approximate value of spares carried in stock in South Africa for

this particular make and model of machine R _______________________

M. If the prices are not firm for the full period please complete form WCBD 3.2

Note: All delivery costs must be included in the bid price for delivery at the prescribed destination.

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

Wcbd 3.2

Definition of pricing structures

For the purpose of this bid the following explanations are provided:

1. Firm prices

1.1 Firm prices means prices which are only subject to adjustments in accordance with the actual increase

or decrease resulting from the changes, imposition or abolition of customs or excise duty and any other

duty, levy, or tax which is binding upon the contractor in terms of a law or regulation and has a

demonstrable influence on the prices of any supplies, for the execution of the contract.

The following two pricing structures will also be considered as firm prices – please note that a combination

of these two pricing structures will not be allowed:

1.2 Firm prices linked to fixed period adjustments, i.e. FIVE tier prices (firm 1st, 2nd and 3rd year prices), and only

subject to the variables indicated in the above paragraph.

1.3 Firm prices subject to rate of exchange variations. (It is compulsory that the table below be completed for

prices subject to rate of exchange variations).

Note: All claims for rate of exchange must be made within 60 days of delivery in order for bidders to

qualify for price adjustments.

Any advantage due to a more profitable exchange rate must be passed on to the Western Cape

Government.

Please furnish full particulars of your financial institution, state the currencies used in the conversion of the

prices of the items to South African currency, which portion of the price is subject to rate of exchange

variations and the amounts remitted abroad.

Particulars portion of amount in

Of financial item NO price currency rate price subject foreign currency

Institution to roe remitted abroad

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

ZAR=

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

Wcbd 3.2

2. Non-firm prices

Non-firm prices are prices linked to proven adjustments.

2.1 It is compulsory that the variable factors and their weights be indicated where prices are linked to proven

adjustments.

The table below serves only as a guide and bidders must include all other information deemed necessary.

VARIABLE FACTOR OVERHEADS AND WEIGHT OF VARIABLE ITEM NO PRICE (Provide factor e.g. PROFIT FACTOR/S

manufacturer increase)

2.2 In cases where prices are subject to the escalation formula, the following table must be completed.

In this category price escalations will only be considered in terms of the following:

 R1t R 2t R 3t Rnt  Pa = (1 − V )Pt D1 + D 2 + D 3 + ...Dn + VPt  R1o R 2o R 3o Rno 

Where:

Pa = The new escalated price to be calculated.

(1-V) P = 85% of the original bid price. Note that Pt must always be the original bid price and

not an escalated price.

D1, D2 = Each factor of the bid price e.g. labour, transport, clothing, footwear, etc. The total

of the various factors D1, D2 etc. must add up to 100%.

R1t, R2t = Index figure obtained from new index (depends on the number of factors used).

R1o, R2o = Index figure at time of bidding.

VPt = 15% of the original bid price. This portion of the bid price remains firm i.e. it is not

subject to any price escalations.

3. The following index/indices was/were used to calculate the bid price:

3.1 Index ................dated Index ................dated Index ................dated

Index ................dated Index ................dated Index ................dated

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

Wcbd 3.2

3.2 Please furnish a breakdown of your price in terms of above-mentioned formula. The total of the various

factors must add up to 100%.

Factor

Percentage of bid price

(D1, D2 etc. e.g. Labour, transport etc.)

PLEASE NOTE: Proven cost adjustments and formula-based adjustments cannot both be considered at

the same time.

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

of 59

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

Section 7

Wcbd 4

Provincial government western cape

Declaration of interests, bidders past SCM practices and independent bid determination

1. To give effect to the requirements of the Western Cape Provincial Treasury Instructions, 2019: Supply

Chain Management (Goods and Services), Public Finance Manage Act (PFMA) Supply Chain Management

(SCM) Instruction No. /2022 - SBD 4 Declaration of Interest, Section 4 (1)(b)(iii) of the Competition Act

No. as amended together with its associated regulations, the Prevention and Combating of Corrupt

Activities Act No and regulations pertaining to the tender defaulters register, Paragraph 16A9 of

the National Treasury Regulations and/or any other applicable legislation.

2. Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid.

In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in

the Constitution of the Republic of South Africa and further expressed in various pieces of

legislation, it is required for the bidder to make this declaration in respect of the details required

hereunder.

3. All prospective bidders intending to do business with the Institution must be registered on

the Central Supplier Database (CSD) and the Western Cape Supplier Evidence Bank (WCSEB) if

they wish to do business with the Western Cape Government (WCG)via the electronic

Procurement Solution (ePS).

4. The status of enterprises and persons listed on the National Treasury’s Register for Tender

Defaulters will be housed on the ePS. Institutions may not under any circumstances procure from

enterprises and persons listed on the Database of Tender Defaulters.

5. The status of suppliers listed on the National Treasury’s Database of Restricted Suppliers will

be housed on the ePS; however, it remains incumbent on institutions to check the National Treasury

Database of Restricted Suppliers before the conclusion of any procurement process. For suppliers

listed as restricted, institutions must apply due diligence and risk assessment before deciding to

proceed with procurement from any such supplier.

6. Definitions

“bid” means a bidder’s response to an institution’s invitation to participate in a procurement

process which may include a bid, price quotation or proposal;

“Bid rigging (or collusive bidding)” occurs when businesses, that would otherwise be expected to

compete, secretly conspire to raise prices or lower the quality of goods and / or services for

purchasers who wish to acquire goods and/or services through a bidding process. Bid rigging is,

therefore, an agreement between competitors;

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

‘‘business interest’’ means - 2026-08-14

1)..................... 2).....................

(a) a right or entitlement to share in profits, revenue or assets of an entity; SIGNED SIGNED

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(b) a real or personal right in property;

(c) a right to remuneration or any other private gain or benefit, or

(d) includes any interest contemplated in paragraphs (a), (b) or (c) acquired through an

intermediary and any potential interest in terms of any of those paragraphs;

“Consortium or Joint Venture” means an association of persons for the purpose of combining their

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a

contract;

“Controlling interest” means, the power, by one person or a group of persons holding the majority

of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to

influence or to direct the course and decisions of the enterprise;

“Corruption”- General offences of corruption are defined in the Combating of Corrupt Activities

Act, 2004 (Act No ) as:

Any person who directly or indirectly -

(a) accepts or agrees or offers to accept an!' gratification from any other person, whether for

the

benefit of himself or herself or for the benefit of another person; or

(b) gives or agrees or offers to give to any other person any gratification, whether for the

benefit

of that other person or for the benefit of another person., in order to act personally or by

influencing another person so to act, in a manner—

(i) that amounts to the-

(aa) illegal, dishonest, unauthorized, incomplete or biased: or

(bb) misuse or selling of information or material acquired in the course of the

exercise, carrying out or performance of any powers, duties or functions arising

out of a constitutional, statutory, contractual or any other legal obligation:

(ii) that amounts to-

(aa) the abuse of a position of authority;

(bb) a breach of trust; or

(cc) the violation of a legal duty or a set of rules;

(iii) designed to achieve an unjustified result; or

(iv) that amounts to any other unauthorized or improper inducement to do or 45 not to

do anything of the, is guilty of the offence of corruption.

“CSD” means the Central Supplier Database maintained by National Treasury;

“employee”, in relation to –

(a) a department, means a person contemplated in section 8 of the Public Service Act, 1994

but excludes a person appointed in terms of section 12A of that Act; and

(b) a public entity, means a person employed by the public entity; FOR OFFICE USE ONLY

Western cape government: health

Directorate: SCM clinical sourcing

‘‘entity’’ means any - BID OPENED 11:00

2026-08-14

1)..................... 2).....................

Signed signed

Section 4 WCBD1

• Proof of South African Representative Status (if applicable)
• Proof of Authority to sign Bid to be attached

WCBD 3.1 Pricing Schedule, including Specifications

Section 5 and 6 (Firm Prices) and Non-Firm Prices (Rate of Exchange) - Where

Wcbd 3.2

applicable

2.11 BID EVALUATION PROCESS – This bid will be evaluated as follows:

2.11.1 Phase 1: Compliance with Specifications, Pricing and all Mandatory Requirements.

2.11.2 Phase 2: Application of points for price and BEE status in accordance with the Terms of the Preferential Procurement

Regulations 2022 and the Western Cape Government’s interim strategy as it relates to preference points, to

determine the highest total points scored by a bidder.

2.12 Award

2.12.1 The Department reserves the right to award the bid in part or in whole and will determine the award of the bid to the

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3.8 Optional additional viewing monitor

3.8.1 The offer shall include an optional additional viewing monitor to be

mounted on a free standing trolley, not fixed to the main system

trolley. It shall be possible to move the additional trolley along with

the main system, but position it slightly further away from the

surgical field.

3.8.2 The department shall consider the offered pricing for the

additional monitor in relation to the available budget to either

include or discard with the offered system.

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Section 6

Wcbd 3.1

Pricing schedule

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

Name of bidder: ............................................................................ Bid number: WCGHCC0066/2026

Closing time: 11:00am on 14 august 2026

Pricing schedule

Offers shall be valid for 120 days from the closing date of bid

WCGHCC0066/2026: the supply, delivery, installation, demonstration and commissioning for the camera

Surgical stack for laparoscopic surgery hd (insufflator, camera processor, trolley / cart, bracket and

Monitor) including scope for the mitchells plain hospital

1.1 Firm prices means prices which are only subject to adjustments in accordance with the actual increase

or decrease resulting from the changes, imposition or abolition of customs or excise duty and any other

duty, levy, or tax which is binding upon the contractor in terms of a law or regulation and has a

demonstrable influence on the prices of any supplies, for the execution of the contract.

The following two pricing structures will also be considered as firm prices – please note that a combination

of these two pricing structures will not be allowed:

1.2 Firm prices linked to fixed period adjustments, i.e. FIVE tier prices (firm 1st, 2nd and 3rd year prices), and only

subject to the variables indicated in the above paragraph.

1.3 Firm prices subject to rate of exchange variations. (It is compulsory that the table below be completed for

prices subject to rate of exchange variations).

Note: All claims for rate of exchange must be made within 60 days of delivery in order for bidders to

qualify for price adjustments.

tax compliance status cannot be verified or if a bidder’s tax status is non-compliant

tax compliance in order for the bid to be

tax compliance status cannot be verified or if a bidder’s tax status is non-compliant on

tax compliance in order for the bid to be considered

Tax compliance central

Tax compliance status system pin code

Tax compliance requirements

Tax compliance status (tcs) or pin may also be made via e-filing through the website www

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number must be

Csd number as mentioned in 2

Csd number must be

Central Supplier Database (CSD) at the time of bid closing

Central Supplier Database

Central supplier database (csd), a csd number must be

Central Supplier Database (CSD) and the Western Cape Supplier Evidence Bank (WCSEB) if

Central Supplier Database maintained by National Treasury

All Bidders must be registered on the Central Supplier Database (CSD) at the time of bid closing.

Any prospective unregistered bidders must register as a supplier on the CSD prior to bidding.

Self-registration www.csd.gov.za (self-registration only)

Bidders already registered on the CSD must have confirmation of their registration AND ensure that their status is up to

date prior to bidding by contacting www.csd.gov.za.

In instances where a bidder’s tax compliance status cannot be verified or if a bidder’s tax status is non-compliant

on the CSD, the bidder will be afforded 7 working days to confirm tax compliance in order for the bid to be

formal bids and not their B-BBEE status on CSD. Bidders are further required to complete the attached form WCBD4. All

other mandatory documents held on CSD will be accepted by Western Cape Government Health and Wellness

Please confirm that you are registered on the Central Supplier Database. YES/NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code

B-BBEE Details: er on the CSD prior to bidding.

Central Supplier Database

Self-registration www.csd.gov.za (self-registration only)

Contact email [email protected]

Bidders already registered on the CSD must have confirmation of their registration AND ensure that their status is up to

date prior to bidding by contacting www.csd.gov.za.

In instances where a bidder’s tax compliance status cannot be verified or if a bidder’s tax status is non-compliant

on the CSD, the bidder will be afforded 7 working days to confirm tax compliance in order for the bid to be

considered.

Only the B-BBEE status reflected on form WCBD 6.1 in their bid document will apply to the evaluation of the relevant

formal bids and not their B-BBEE status on CSD. Bidders are further required to complete the attached form WCBD4. All

other mandatory documents held on CSD will be accepted by Western Cape Government Health and Wellness

(WCGHW) for the consideration of formal bids.

Please confirm that you are registered on the Central Supplier Database. YES/NO

For office use only

Western cape government: health

Directorate: SCM clinical sourcing

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

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Monitor) including scope for the mitchells plain hospital

Section 1: introduction

This bid is due at 11:00 on friday, 14 august 2026

Validity expires on saturday, 12 december 2026 (120 days)

1.1 Structure of the document

This Bid Document contains the following sections:

S/n description

Table of Contents

1 Introduction: including abbr

3.1. All mechanical and electrical equipment supplied must comply with all statutory and local authority

laws, regulations, the SABS specifications and Codes of Practice relating to the safety and radiation

aspects of the type of equipment in question.

4. Spares and services

4.1. Bidders must indicate whether a service contract exist between themselves and the Western Cape

Provincial Government. If so, the Provincial Government’s file reference number must be quoted and

it should be stated whether the exiting contract should be extended to include the equipment being

offered in response to this bid or whether a separate service contract is to be negotiated.

4.2. Where a Maintenance Service Agreement is to be negotiated the Standard Western Cape Provincial

Government format SHALL be used. An indication of service charge, service frequency and time lag

between call and response must be given in the bid.

4.3. All service and maintenance inclusive of spares and labour required to maintain the equipment during

the guarantee period (first 12 months after installation) must be free of charge.

Technical documents

4.4. The technical documentation where required, must be of a professional standard. Photostat copies

are acceptable provided that they are well produced on a white background and that all printing,

photographs and drawings are clear. Fold-out drawings joined with adhesive tape are not

acceptable. The documentation must contain the following:

• General data and full specifications of the equipment such as function, dimensions, installation,

instructions and supplies required (with allowable variations)

For office use only

Western cape government: health

• Short description of the operation at block diagram level DIRECTORATE: SCM CLINICAL SOURCING

Bid opened 11:00

2026-08-14

1)..................... 2).....................

Signed signed

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Section 6

Wcbd 3.1

details of the deviation must be provided. If needed a separate sheet with

details regarding the deviation must be provided with clear reference to the

numbered section in the specification document.

with the following documents which form part of this specification

and the bidding process.

2.1 Western Cape Government Health and Wellness general

conditions and procedures

2.2 Additional conditions of bids

2.3 Valid SAHPRA License to be included in the offer

2.4 Iec 601-1

2.5 Occupational Health and Safety Act, Act no and

related regulations

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• All offers shall be supported by the supply of descriptive literature,

brochures, industry tests and technical datasheets to support the

bidders responsest the specifications. Failure to provide these

supporting documents will result in non-compliance.

• Bidders to note that installation of the equipment and staff training

must be included in the offered pricing.

• All electrical equipment shall be supplied with a SABS approved 3-

prong 15 Amp standard South African plug top. If this is not

possible, all necessary adaptors must be supplied to adapt to a 3-

prong plug top.

5.1 The unit shall comply with all applicable safety standards.

the electrical reticulation.

2.3. If applicable, electronic circuitry in the equipment must not be susceptible to damage from transient

interference on the electric supply mains.

2.4. All motors, fans and inductors in the equipment must be specifically designed for 50 Hertz.

2.5. Bidders are to state what the temperature and humidity requirements are for the equipment.

2.6. All movable electrical equipment must be supplied with international colour coded, 3 core, non-kink

cabtyre flex 3 metres long and terminated in a non-breakable, SABS approved 15A round 3 pin plug.

3. Safety requirements

3.1. All mechanical and electrical equipment supplied must comply with all statutory and local authority

laws, regulations, the SABS specifications and Codes of Practice relating to the safety and radiation

aspects of the type of equipment in question.

listed as restricted, institutions must apply due diligence and risk assessment before deciding to

proceed with procurement from any such supplier.

1 Introduction: including abbreviations and acronyms, queries, scope, bid submissions, and timeline

Bid Conditions and Special Conditions of Contract: Including preferential procurement, rights of

2 parties, Bid Documents, supplier database registration, mandatory documentation, prequalification

criteria, briefing session and acceptance of bid.

3 Special Conditions of Contract (SCC): to be read with Section 10: GCC and Section 6: Specifications

4 Western Cape Bid Document (WCBD 1)

5 Specifications: To be read with Section 3: SCC and Section 10: GCC

6 Pricing schedule (WCBD 3.1) To be read with Section 3: SCC and Section 10: GCC

7 Declaration of Interests, Bidders Past SCM Practices and Independent Bid Determination (WCBD 4)

8 The National Industrial Participation Programme (WCBD 5)

9 Preference Point Claim Form (WCBD6.1)

10 General Conditions of Contract (GCC): to be read with Section 3: SCC

11 Bidders’ Checklist

1.2 Abbreviations & acronyms used throughout this document

2. Applicable conditions and preferential procurement western cape government: health

2.1 This bid is subject to: DIRECTORATE:BID SCMOPENEDCLINICAL11:00 SOURCING

● the General Conditions of Contract (GCC); 2026-08-14

● any other Special Conditions of Contract (SCC);

● the application of the 80:20 Preferential Procurement Points System; 1).....................SIGNED 2).....................SIGNED

● the provisions outlined in this Section 2.

2.2 The conditions form part of the bid and failure to comply herewith may invalidate your bid.

2.3 Order of Precedence:

2.3.1 The General Conditions of Contract form part of all Bid Documents for the Department and may not be amended.

2.3.2 The SCC supplements the GCC.

2.3.3 Whenever there is a conflict between the SCC and GCC, the SCC shall prevail.

2.3.4 In this document words in the singular also mean the plural and vice versa and words in the masculine also mean the

feminine and neuter.

2.3.5 Offers are to be valid for 120 Calendar Days from the closing date and time of bid.

2.3.6 The cost of complying with all the conditions, obligations and liabilities described in the General and Special

Conditions of Contract and Specifications are deemed to be included in the prices stated in Section 5. The Bidder

shall have no claim for further payment in respect of any work or method of execution, unless described, implied or

specifically provided for in the Contract.

2.4 Rights of the parties

2.4.1 Receipt of this invitation to bid does not confer any right on any party in respect of the services or in respect of, or

against, the Department. Conversely, parties have no rights, expressed or implied, with respect to any of the services

because of their participation in the bid process.

2.4.2 The Department reserves the right, at its sole discretion, to:

a) withdraw any services, in whole or in part, from the scope of this bid, prior to the award of the bid;

b) terminate any party’s participation in the bid process for non-compliance with bid requirements that are both

material and mandatory;

c) accept or reject any response to this invitation to bid without liability to any party;

d) amend the bid process, including its closing date or any other date within its scope, on reasonable notice to

bidders and at its sole discretion;

e) cancel the bid or any part of the bid before the bid has been awarded, if:

i. Due to changed circumstances, there is no longer a need for goods or services specified in the invitation.

ii. Funds are no longer available to cover the total envisaged expenditure.

iii. No acceptable tender is received.

iv. There is a material irregularity in the tender process.

f) not accept the lowest or any other bid and to accept the bid which it deems to be in the best interest of the

Department; and

g) reject all responses submitted and to embark on a new bid process.

2.4.3 The decision to cancel or amend the tender invitation shall be published in the same way that this tender invitation

was advertised.

2.4.4 Any personal information provided by any party in any bid or tender documents, is provided for, and may only be

used by, each party for the purposes of completing the procurement and supply process in question and attending

to any ancillary matters relating to such procurement process. The parties undertake to use any personal information

provided by any other party only for the purposes for which such personal information was provided, unless otherwise

agreed in writing between the parties. Nothing contained in these tender documents shall be construed as excluding

the application of the Promotion of Access to Information Act, 2000 (Act ) and the Protection of Personal

Information Act, 2013 (Act ).

2.5 Bid documents

2.5.1 All bid documents shall be completed either in black ink or electronically. However, all required signatures must be

original handwritten signatures executed in black ink.

2.5.2 All documentation submitted will be in English.

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2.5.3 All bids must be deposited in a sealed envelope, marked with the name and address of the bidder, the bid number

and closing date. The envelope shall not contain documents related to any bid other than that indicated on the

envelope.

2.5.4 Bidders must respond to all sections of this bid and provide completed, signed, original Bid Documents and all

mandatory documents as outlined in Paragraph 2.6. Only original, signed documents will be considered by the

2.5.8 Bidders must ensure that no pages are omitted or duplicated in their bid submissions. The Department accepts no

liability arising from omitted or duplicated pages.

2.5.9 Failure to submit any of the information requested may result in the Bidder being disqualified.

2.5.10 The Department reserves the right to confirm with third parties the accuracy of any information submitted as part of

this bid.

2.6 Mandatory western cape bid documents

2.6.1 Bidders must complete all the following mandatory Western Cape Bid Documents:

Section 7 WCBD4 Bid Determination

Section 8 WCBD5 The National Industrial Participation Programme

particulars of supplies delivered against contracts awarded in consequence of this bid. If a contractor fails to do so,

the Department, without prejudice to any other rights that it may have, may institute enquiries at the expense be

collected from various institutions to conduct quality compliance testing throughout the contract period.

3.9 Penalties

3.9.1 Penalties and pro rata deductions:

• Deductions and penalties will be incurred against the successful bidder if institutions turnaround time in not

adhered to.

• The successful will be penalized, and pro rata deductions will be made for not adhering to Bid specifications.

3.10 Termination of appointment

3.10.1 Notwithstanding any other provision in this contract, The Department shall be entitled to terminate the contract

forthwith by written notice to the successful bidder if the successful bidder:

• enters insolvency;
• commits a fraudulent or dishonest act; not limited to invoices and SARS matters etc.
• is, through its own actions, prevented from performing its duties for a period exceeding 5 (five) days;
• is guilty of any conduct which is prejudicial to The Department’s interest;
• has a civil judgment entered against it;
• renders a standard of service which is below the standards set out in the bid specifications and fails to remedy

such standard of service within 7 (seven) consecutive days of receiving written notice informing it of such

breach;

3.10.2 The Department reserves the right to terminate the contract for individual institutions, within the scope of the contract,

where poor performance has failed to be remedied following the issuance of three (3) warning letters, and or breach

has been identified. Contractors who are in breach of contract will be listed on the Restricted Supplier and Tender

3.11 Warranty

3.11.1 The Bidder warrants that the goods supplied under the contract are new, unused and of the most recent or current

models, and incorporating all recent improvements in design and materials, unless provided otherwise in the

contract; or

3.11.2 In addition, the Bidder further warrants that all goods supplied under this contract shall have no defect, arising from

design, materials, or workmanship, or from any action/omission of the Service Provider, that may develop under

normal use of the supplied goods in the conditions prevailing in the Republic of South Africa. Where goods are

required to be adapted for the Department’s needs, the Bidder shall provide the same warranty.

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3.11.3 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof, as the case may be,

have been delivered to, and accepted at, the final destination indicated in the contract.

3.11.4 The Department shall promptly notify the Bidder in writing of any claims arising under warranty.

3.11.5 Upon receipt of such notice, the Bidder shall, within the period specified in SCC and with all reasonable speed, repair

or replace the defective goods or parts thereof, without cost to the Department.

3.11.6 If the Bidder, having been notified, fails to remedy the defect(s) within the period specified in the SCC, the

Department may proceed to take such remedial action as may be necessary, at the Service Provider’s risk and

expense and without prejudice to any other rights which the Department may have against the Service Provider

under the contract.

documents to the Department on the terms and conditions and in accordance with the specifications stipulated in the

bid documents (and which shall be taken as part of, and incorporated into, this bid) at the prices and on the terms

regarding time for delivery and/or execution inserted therein.

2. I/We agree that: -

(a) the offer herein shall remain binding upon me/us and open for acceptance by the Department during the validity

period indicated and calculated from the closing hour and date of the bid, unless otherwise agreed to in writing;

(b) this bid and its acceptance shall be subject to the relevant laws and regulations, as amended from time to time,

the important conditions at the end of this document and the Preference Certificate (if attached), with all of which

I am/we are fully acquainted;

(c) If I/we withdraw my/our bid within the period for which I/we have agreed that the bid shall remain open for

acceptance, or fail to fulfil the contract when called upon to do so, the Department may, without prejudice to its

other rights, agree to the withdrawal of my/our bid or cancel the contract that may have been entered into

between me/us and the Department and I/we will then pay to the Department any additional expense incurred

by the Department having either to accept any less favourable bid or, if fresh bids have to be invited, the

additional expenditure incurred by the invitation of fresh bids and by the subsequent acceptance of any less

favourable bid; the Department shall also have the right to recover such additional expenditure by set-off against

moneys which may be due or become due to me/us under this or any other bid or against any guarantee or

deposit that may have been furnished by me/us or on my/our behalf for the due fulfilment of this or any other bid

or contract and pending the ascertainment of the amount of such additional expenditure to retain such moneys,

guarantee or deposit as security for any loss the Department may sustain by reason of my/our default;

(d) if my/our bid is accepted the contract will be concluded on signature of the letter of acceptance;

(e) the law of the Republic of South Africa shall govern the contract created by the acceptance of my/our bid and

I/we choose domicilium citandi et executandi (should be a full street address where service of documents will be

accepted) in the Republic at:

3. I/We furthermore confirm that I/we have satisfied myself/ourselves as to the correctness and validity of my/our bid; that

the price(s) and rate(s) quoted cover all the work/item(s) specified in the bid documents and that the price(s) and

rate(s) cover all my/our obligations under a resulting contract and that I/we accept that any mistakes regarding price(s)

and calculations will be at my/our risk.

and maintenance on the specific offered machine.

4.3 Bidders to provide a list of sites where similar machines has been

installed for reference.

4.4 Bidder to indicate which consumable and non-consumable items

is required for the normal operation and standard maintenance of

the equipment.

4.5 Bidder to indicate the cost of each of the above items. This does

not necessarily means that these items would be purchased from

the successful tenderer.

4.6 Bidder to indicate which of these items are proprietary items that

only the supplier of the equipment can supply.

4.7 In order to evaluate the life-cycle cost of the equipment, a

suggested planned maintenance cost, estimated on a year by

year basis for at least five years shall be quoted for. Bidders to

supply a quote for a full, all-inclusive maintenance contract, as

well as a separate quote for a preventative maintenance

contract (including monthly labour for preventative maintenance

and QA, but excluding spare parts).

4.8 State guarantee period of the equipment, as well as any

exclusions from the guarantee

7.1 The equipment shall be maintained by the hospital technical staff

after the guarantee period has expired, therefore:

a. The bidder must provide DETAILED PREVENTATIVE

between call and response must be given in the bid.

4.3. All service and maintenance inclusive of spares and labour required to maintain the equipment during

the guarantee period (first 12 months after installation) must be free of charge.

(a) accepts or agrees or offers to accept an!' gratification from any other person, whether for

the

benefit of himself or herself or for the benefit of another person; or

(b) gives or agrees or offers to give to any other person any gratification, whether for the

benefit

of that other person or for the benefit of another person., in order to act personally or by

influencing another person so to act, in a manner—

(i) that amounts to the-

(aa) illegal, dishonest, unauthorized, incomplete or biased: or

(bb) misuse or selling of information or material acquired in the course of the

exercise, carrying out or performance of any powers, duties or functions arising

out of a constitutional, statutory, contractual or any other legal obligation:

(ii) that amounts to-

(aa) the abuse of a position of authority;

(bb) a breach of trust; or

(cc) the violation of a legal duty or a set of rules;

(iii) designed to achieve an unjustified result; or

(iv) that amounts to any other unauthorized or improper inducement to do or 45 not to

do anything of the, is guilty of the offence of corruption.

“CSD” means the Central Supplier Database maintained by National Treasury;

“employee”, in relation to –

(a) a department, means a person contemplated in section 8 of the Public Service Act, 1994

but excludes a person appointed in terms of section 12A of that Act; and

(b) a public entity, means a person employed by the public entity; FOR OFFICE USE ONLY

Western cape government: health

Directorate: SCM clinical sourcing

‘‘entity’’ means any - BID OPENED 11:00

2026-08-14

1)..................... 2).....................

Only the B-BBEE status reflected on form WCBD 6.1 in their bid document will apply to the evaluation of the relevant

9 Preference Point Claim Form (WCBD6.1)

clinical experts with regards to clinical and technical functionality,

performance and quality. The recommendation of this committee

collected from various institutions to conduct quality compliance testing throughout the contract period.