Supply and delivery of stationery for 12 months

• Closing date: 7 August 2026.
• Closing time: 12:00.
• Published date: 17 July 2026.
• No briefing session or site visit dates are specified.

• Technical enquiries: Mr M. Madikizela, 082 758 7942, [email protected].
• Supply Chain Management enquiries: Mr Z. Khala, 039 251 0230, [email protected] / [email protected].
• Submission email: [email protected].
• Physical address: Winnie Madikizela-Mandela Local Municipality, P O Box 12, Bizana, 4800.

• Submit bids via email to [email protected] by 7 August 2026 at 12:00.
• Use the official tender forms provided; do not retype.
• Include a subject/reference number in the email.
• Late, incomplete, or faxed bids will not be accepted.
• Ensure all required documents are fully completed; missing compulsory sections may render the bid non-responsive.
• The municipality reserves the right to accept part or all of any bid, and is not obliged to accept the lowest bid.

Minimum 70% score on functionality evaluation (60 points for experience, 40 for capacity). Experience criteria: >2 years in operation, supply of similar goods exceeding R300,000 over last 2 years. Capacity criteria: Registered as stationery distributor or has approved account, supplied >R300,000 in last 12 months, commitment to deliver within 3 working days, proof of funding availability >R1 million. Must comply with 80/20 preferential points system for B-BBEE goals.

• Supply and delivery of a wide range of stationery items for 12 months.
• Items include printers, toners, paper, registers, books, envelopes, office supplies, and specialised forms (e.g., motor vehicle forms, traffic registers).
• Detailed item list with quantities and delivery frequencies (monthly, quarterly, once-off) provided.
• Goods must conform to standards mentioned in tender documents.
• Inspection and testing of goods may be conducted at the supplier’s premises.

• Variation orders limited to changes not exceeding 15% of the original contract value.
• For measurable quantities, unit price reductions may be negotiated without price escalation.

• Bidders must demonstrate experience: operation for over 2 years and supply of goods/services exceeding R300,000 over the last 2 years.
• Provide signed appointment letters, purchase orders, and reference letters (not older than 3 months).
• Documents will be verified for authenticity.

• Pre-tender testing is for the bidder’s account.
• Inspections, tests, and analyses may be conducted at the supplier’s premises.
• Costs of inspections borne by purchaser if goods comply, by supplier if non-compliant.
• Non-compliant goods may be rejected and replaced at supplier’s cost.

• Only firm prices accepted; non-firm prices will not be considered.
• Prices must be quoted per unit rate as per the items sheet.
• Municipality reserves the right to adjust arithmetical errors in rates and totals.
• Telegraphic or faxed quotations not accepted except for amendments.

• Only firm prices accepted; non-firm prices or those subject to exchange rate variations will not be considered.
• Prices must be quoted per unit rate as per the items sheet.
• The municipality reserves the right to adjust arithmetical errors in rates and totals.
• Payment terms: within 30 days after receipt of invoice accompanied by delivery note.
• Bids over R2.3 million may not be considered if the bidder is not VAT registered or lacks proof of VAT registration.

• Central Supplier Database (CSD) registration is mandatory.
• Submit valid Tax Compliance Status PIN from SARS or a printed TCS certificate.
• Provide CIPC registration documents and certified ID copies of directors (not older than 3 months).
• Submit Billing Clearance Certificate or statement confirming no undisputed municipal accounts are over 30 days overdue.
• Local content threshold is 100%.
• Required bid documents: MBD1, MBD4, MBD6.1, MBD6.2, MBD6.4, MBD8, MBD9.
• Joint ventures must submit tax compliance documents for all partners and a signed agreement indicating the lead partner.

• Contract includes definitions, application, general conditions, standards, use of contract documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, variation orders, assignment, subcontracts, delays, penalties, termination, anti-dumping, force majeure, insolvency, and dispute settlement.
• Warranty valid for 12 months after delivery or 18 months after shipment.
• Performance security may be required within 30 days of award.
• Payment within 30 days of invoice submission.
• Variation orders limited to 15% of original contract value.

• Functionality evaluation criteria detailed with points for experience and capacity to deliver.
• Preference points system uses 80/20 split (80 for price, 20 for specific goals).
• Specific goals include points for South African, Black, Women, Youth, Disabled, and Military Veteran status.
• Documentary proof required for preference points claims.