Supply and delivery of uniform/ppe (multi award bid) for dr pixley ka isaka seme memorial hospital three year period contract (36 months)

• This tender is for the supply and delivery of uniforms and personal protective equipment (PPE) to Dr Pixley Ka Isaka Seme Memorial Hospital over a three-year period (36 months).
• It is a multi-award bid, meaning multiple suppliers may be appointed for the same items.
• The National Industrial Participation (NIP) Programme applies if the contract has imported content exceeding US$10 million (or equivalent). NIP obligations require suppliers to engage with the Department of Trade and Industry (DTI) to offset imported content through local investments, joint ventures, or export promotion over seven years.

• Closing date: 11 August 2026.
• Closing time: 11:00.
• No briefing session or site inspection is applicable (Section D is marked 'NOT APPLICABLE').

• For bidding procedure enquiries: Phumelele Ngobese/Sakhile Ngubane, Demand Management. Telephone: 031 530 1456.
• For technical enquiries: Sakhile Ngubane. Telephone: 033 815 8361/8386/8357. Email: [email protected].
• General SCM email: [email protected].
• Physical address for bid submission/delivery: Central Supply Chain Management Directorate (Old Boys School Building), 310 Jabu Ndlovu Street, Pietermaritzburg 3200.

• Submit your bid by 11:00 on 11 August 2026.
• Deliver the bid to the bid box at Central Supply Chain Management Directorate (Old Boys School Building), 310 Jabu Ndlovu Street, Pietermaritzburg 3200.
• Use the official bid forms provided; do not retype them. Photocopies are allowed but must bear original signatures.
• Each bid must be in a separate sealed envelope showing bidder name, address, bid number (ZNB 5750/3/2026-H) and closing date.
• Late bids, bids sent by post, fax, telegraphic or electronic means will not be considered.
• Do not include bidding documents with samples.
• Initial every page of the bid document and any alterations; do not use correcting fluid.
• Failure to comply with submission instructions may render your bid invalid.

Registered on Central Supplier Database (CSD). Tax compliant with SARS PIN or CSD number. Not listed on Tender Defaulters/Restricted Suppliers register. Not a person in service of the state or company with directors in service of the state. Foreign suppliers must meet RSA tax liability criteria. Must submit B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

• Supply and delivery of uniforms and personal protective equipment (PPE) for Dr Pixley Ka Isaka Seme Memorial Hospital.
• Contract period: three years (36 months).
• This is a multi-award bid; the state may award the same item to more than one supplier.
• Offers must comply strictly with specifications; exceeding requirements is acceptable.
• If items reference SANS, SABS or ISO standards, a Certificate of Compliance must be submitted with the bid.
• The department reserves the right to inspect bidder premises.
• For equipment requiring a Radiation Control License (under Hazardous Substances Act), submit the license with the bid.
• Technicians must be OEM-trained; submit proof of training.

• If goods reference SANS, SABS or ISO standards, a Certificate of Compliance must be submitted.
• The department may conduct premises inspections and testing at the bidder's cost.
• Quality must not be less than specified.

• Refer to Section M: Pricing Schedule (SBD 3.2) for detailed pricing forms.
• Prices must be inclusive of all taxes.
• No guaranteed quantities; orders placed 'as and when required'.
• If only one bid is received, price reasonableness is assessed via market comparison, profit analysis, or historical prices.

• Pricing must be inclusive of all applicable taxes.
• No guaranteed quantities; orders will be placed 'as and when required' over the contract period.
• The state may award to multiple bidders for the same item to ensure availability and competitive pricing.
• If only one offer is received, the department will assess price reasonableness by comparing with market rates, profit margins, or previous bids.
• Bidders must forecast VAT registration needs if contract value may exceed R1 million.
• Payment terms: invoices must be submitted as 'TAX INVOICE' (VAT vendors) or 'INVOICE' (non-VAT), and payment follows delivery acceptance.

• Mandatory registration on the Central Supplier Database (CSD). Provide your CSD number. Non-registration leads to disqualification.
• Tax Compliance: Submit your SARS Tax Compliance Status PIN or a printed TCS certificate. If no PIN but registered on CSD, provide CSD number.
• For consortia/joint ventures/sub-contractors, each party must submit separate TCS/CSD proof.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
• Foreign suppliers must complete a questionnaire; if not liable for RSA tax, CSD registration may suffice.
• Persons employed by the state (or companies with state-employed directors) are disqualified.
• Joint ventures/consortia must submit a joint venture agreement specifying roles, percentages and authorised representative.

• The tender includes supply of personal protective equipment (PPE).
• For equipment requiring a Radiation Control License (under Hazardous Substances Act), submit the license.
• Technicians must be OEM-trained; submit proof.
• Access to hospital/clinic stores requires written authorisation and accompaniment by an official.

• Contract duration: three years (36 months).
• Validity period: bids are binding for 180 days from closing; extension may be requested.
• The department may suspend the contract with at least 5 days' notice (max 90 days).
• Breach of contract: 14-day notice to remedy, then termination or specific performance claims.
• Contractor liability for losses/damages if contract is cancelled or goods are defective.
• Insurance: goods must be fully insured; policies must be with a South African registered company.
• Intellectual property discovered under the contract belongs to the department.
• No cession, assignment or sub-letting without written consent.
• Orders are placed 'as and when required'; no guaranteed quantities.

• Evaluation uses the 80/20 preference point system (80 points for price, 20 for specific goals).
• Specific goals points are awarded for Black ownership: 20 points for 100% Black African owned, 51% Black women owned, or 51% Black People/Person with Disabilities owned.
• Submit B-BBEE certificate or affidavit to claim points.
• Tie-breaker rules: highest specific goals points wins; if equal, highest functionality score wins; if still equal, drawing of lots.