Supply of photocopy paper for ethekwini region – request for quotation (znqp 01/06/2026)

Appointment of a service provider for the procurement of photocopy paper for the eThekwini Region under the KwaZulu-Natal Department of Public Works.

Closing date: 19 June 2026 at 11:00. No briefing session, site visit, or clarification deadlines are specified.

No briefing session, site visit, or clarification meeting is scheduled for this tender.

SCM enquiries: Mrs. T. Mcanyana, Tel: 066 535 7932, Email: [email protected]. Technical enquiries: Mr. B. Mdlalose, Tel: 073 751 5626, Email: [email protected]. Submission address: Department of Public Works, eThekwini Regional Office, 455A King Cetshwayo Highway, Mayville 4031 (Basement tender office-Helpdesk).

Submit bids in sealed envelopes to: Department of Public Works, eThekwini Regional Office, 455A King Cetshwayo Highway, Mayville 4031 (Basement tender office-Helpdesk) by 11:00 on 19 June 2026. Late, posted, telegraphic, telephonic, telex, facsimile, or e-mail submissions will not be accepted. Required forms: SBD 1 (Invitation to Quotation), SBD 3 (Pricing Schedule – Firm Prices), SBD 4 (Bidder’s Disclosure), SBD 7 (Contract Form), and CSD registration forms (Sections B and C). All pages must be initialed; no re-typing or correcting fluid allowed. Bids must be complete and submitted on official forms. Failure to comply with submission rules or administrative compliance (CSD registration, tax compliance) will result in immediate disqualification.

1. Registered on the National Treasury Central Supplier Database (CSD). 2. Compliant with tax obligations (SARS PIN). 3. Not listed in the Register for Tender Defaulters or Restricted Suppliers. 4. Not a person in the service of the state (or company with directors who are). 5. Foreign suppliers must meet RSA tax liability criteria or explain exemption.

Scope: Supply of photocopy paper for eThekwini Region. Specifications: 80g/m² A4 (210x297mm, 500 sheets) and A3 (210x297mm, 500 sheets) photocopy paper equivalent to Rotatrim. Delivery period: 1 week upon receiving purchase order. Offer must comply with specifications; deviations must be explicitly stated.

Use SBD 3.1 (Pricing Schedule – Firm Prices) for submissions. Only firm prices are accepted; non-firm prices will be disqualified. Pricing must include VAT (15%). Bid price must cover all obligations, and errors in pricing are the bidder’s risk. Offer validity: 90 days from closing date. Items to price: 80g/m² A4 (500 sheets) and A3 (500 sheets) photocopy paper equivalent to Rotatrim. Submit total price in words and figures. Separate pricing schedules required if delivery points differ.

Submit firm prices only (non-firm prices will not be considered). Pricing must include VAT (15%). Offer validity: 90 days from closing date. Pricing schedule must use SBD 3 (Firm Prices). Total price must remain fixed for the contract duration. Payment terms: Within 30 days after receipt of invoice and delivery note. All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price.

Mandatory compliance: Registration on Central Supplier Database (CSD) at www.csd.gov.za. Must submit CSD number if no Tax Compliance Status (TCS) PIN is available. TCS PIN can be obtained via SARS e-filing (www.sars.gov.za). For consortia/joint ventures, each party must submit separate TCS certificates/PINs/CSD numbers. B-BBEE: EMEs/QSEs must submit a Sworn Affidavit (signed by Commissioner of Oaths) to claim preference points. Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. State employees, companies with state-employed directors, or close corporations with state-employed members are disqualified. Failure to comply with CSD, tax, or B-BBEE requirements will result in disqualification.

Contract duration: Offer must remain valid for 90 days from closing date. Delivery period: 1 week upon receiving purchase order. Delivery terms: Firm delivery required. Payment terms: Within 30 days after receipt of invoice and delivery note. All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included. Contract form: SBD 7 (Purchase of Goods/Works) must be completed in duplicate and signed by both parties. Successful bidder must confirm compliance with specifications and accept responsibility for pricing errors.

Phase 1: Administrative Compliance. Must comply with bid regulations, including registration with CSD and other prescripts. Failure to meet prequalification criteria (e.g., CSD registration, tax compliance) will result in immediate disqualification.