Supply of cleaning materials for mayville regional office, kwazulu-natal

Procurement of cleaning materials for the Mayville Regional Office.

• Closing date: 15 July 2026.
• Closing time: 11:00.
• No briefing session, site visit, or clarification deadline is scheduled.

• No briefing session or site visit is scheduled.

• For bidding procedure enquiries: Mrs T. Mcanyana, Tel: 066 535 7932, Email: [email protected].
• For technical enquiries: Mr B. Mdlalose, Tel: 073 751 5626, Email: [email protected].
• Submission address: Bid Box, Department of Public Works KZN, 455A King Cetshwayo Highway, Mayville, Durban, 4001.

• Submit bid documents in a sealed envelope with bid number ZNQP 03/06/2026 and closing date clearly marked.
• Deliver by hand to the bid box at 455A King Cetshwayo Highway, Mayville, Durban, 4001.
• Closing time is 11:00 on 15 July 2026. Late, posted, telegraphic, telephonic, telex, facsimile, or email submissions will not be accepted.
• Use official bid forms (do not retype). Photocopies are allowed but must bear original signatures.
• Initial every page of the bid document.
• Do not use correcting fluid; any alterations must be initialed.
• Do not include samples with bid documents.
• Required returnable documents: SBD 1 (Part A), SBD 3 (Pricing Schedule), SBD 4 (Bidder’s Disclosure), and CSD registration/declaration forms.
• Failure to comply with submission instructions will lead to disqualification.

• Download bid documents from the e-Tender Portal or www.kznworks.gov.za at no cost.
• Submit completed bid forms, including SBD 1, SBD 3, SBD 4, and CSD documents.

Registered on Central Supplier Database (CSD); tax compliant with SARS PIN or CSD number; not listed in Register for Tender Defaulters/Restricted Suppliers; not a person in service of the state or company with state-employed directors; submit all required documentation including B-BBEE proof; meet administrative compliance (correct bid documents, registration prescripts); foreign suppliers must meet specific RSA presence requirements.

• Supply cleaning materials for the Mayville Regional Office.
• Items include high-gloss floor polish, toilet paper, grass brooms, industrial mops, dishwashing liquid, and various other cleaning products as listed in the pricing schedule.
• Samples of five specified items (high-gloss floor polish 25L, double 2-ply toilet paper equivalent to baby soft, grass broom with wooden handle, industrial mop, dishwashing liquid soap equivalent to sunlight 5L) must be submitted by responsive bidders after pre-screening. Failure to submit samples leads to disqualification.

• Provide firm prices for 19 listed cleaning items, including high-gloss floor polish, toilet paper, brooms, mops, soaps, disinfectants, and refuse bags.
• Prices must include 15% VAT.
• Offer valid for 90 days.
• Delivery within one week of purchase order.

• Submit firm prices only; non-firm prices or prices subject to exchange rate variations will not be considered.
• Complete the pricing schedule (SBD 3) with unit prices and quantities for all 19 listed items.
• Prices must include 15% VAT.
• The bid price must be valid for 90 days from the closing date.
• Delivery period: within one week of receiving a purchase order.
• Payment terms: within 30 days after receipt of invoice and delivery note.

• Register on the Central Supplier Database (CSD) at www.csd.gov.za. Non-registration at closing time leads to disqualification.
• Provide a CSD number or a valid Tax Compliance Status (TCS) PIN from SARS.
• Submit a sworn affidavit to claim B-BBEE preference points as an Exempted Micro-Enterprise (EME).
• Bidders must disclose any relationship with state employees and confirm no involvement in collusive practices.
• Persons in the service of the state or companies with such directors are not eligible to bid.

• To claim B-BBEE preference points as an Exempted Micro-Enterprise, submit a sworn affidavit signed and dated by a Commissioner of Oaths.

• Submit samples of specified cleaning items (e.g., dishwashing liquid, floor polish) for quality and safety verification. Failure to submit samples leads to disqualification.

• The successful bidder must sign a written contract (SBD 7).
• The contract includes the bidding documents, pricing schedule, technical specifications, and preference claims.
• The bidder accepts full responsibility for contract fulfilment.
• Fraudulent claims may lead to disqualification, contract cancellation, damages, restriction from state business, and criminal prosecution.

• Phase 1: Administrative compliance – correct bid documents and CSD registration.
• Phase 2: Mandatory requirements – submit samples of five specified items: high-gloss floor polish 25L, double 2-ply toilet paper (equivalent to baby soft), grass broom with wooden handle, industrial mop, dishwashing liquid soap (equivalent to sunlight 5L).

• The 80/20 preference point system applies.
• Price is scored out of 80 points using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals (EME status) are scored out of 20 points.
• Submit a sworn affidavit to claim EME points.