Full description: suitable and capable service providers are invited to bid for supply and letting of suitable office accommodation to the department of public works: on behalf of KZN department of health: in ilembe district, stanger: procurement of suitable office of the extent of 701m² (plus 20% -25% (86m²) non-assignable space) totaling to 876.25m²; Plus 14 undercover bays, 53 open bays and 02 bays for persons with disabilities and 01 for wash bays for a period of 09 years eleven (11) months.

{"name":"Ms Khosi","email":"[email protected]","phone":"066 535 7932","department":null,"address":"August 2026"}

Returnable Documents: Certificate copy of EPC, Where the building has been subject to a major renovation with 2 years of submitting the bid, Proof of plans approval to the relevant Municipality; or the Occupational Certificate and;, Commitment to submit a certified copy of the building’s EPC, within 24 months after practical completion of the major renovation. VERSION 2 of 75 KWAZULU-NATAL PROVINCIAL GOVERNMENT BIDDING FORMS PART A INVITATION TO BID (SBD 1) 7 PART B TERMS AND CONDITIONS FOR BIDDING (SBD 1) 8 SECTION A SPECIAL INSTRUCTIONS REGARDING COMPLETION OF BID 9 SECTION B REGISTRATION ON CENTRAL SUPPLIERS DATABASE 10 SECTION C DECLARATION THAT INFORMATION ON CENTRAL SUPPLIER 11 DATABASE IS CORRECT AND UP TO DATE SECTION D OFFICIAL BRIEFING SESSION/SITE INSPECTION CERTIFICATE 12 SECTION E PRICING SCHEDULE (SBD 3) 13 SECTION F BIDDER’S DISCLOSURE (SBD 4) 14-15 SECTION G PREFERENCE POINTS CLAIM FORM (SBD 6.1) 16-23 SECTION H CONTRACT FORMS 24-29 SECTION I GENERAL CONDITIONS OF CONTRACT 30-36 SECTION J SPECIAL CONDITION OF CONTRACT 37 SECTION K AUTHORITY TO SIGN THE BID 38 SECTION L TERMS OF REFERENCE 39-40 SECTION M OFFER TO LEASE 41 SECTION N CLIENT SPECIFICATION 42-43 SECTION O SPECIFICATIONS MINIMUM REQUIREMENTS 44-57 SECTION P DRAFT LEASE AGREEMENT 57-75 VERSION 2 of 75 SBD1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE DEPARTMENT OF PUBLIC WORKS BID NUMBER: ZNT 03107W CLOSING DATE: 07 September 2026 CLOSING TIME: 11am Suitable and capable service providers are invited to bid for Supply and letting of suitable Office Accommodation for the Department of Public Works: KwaZulu-Natal on behalf of Department of Health: in iLembe District, KwaDukuza Durban: Procurement of suitable office in extent of 701m2 plus 20- 25% (86m2) non-assignable space totalling to 876.25m2, Plus 14 Under Cover Parking Bays, 53 Open Bays, 02 DESCRIPTION parking for people living with disability and 01 Wash Bay for a period of 09 years and eleven (11) months BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX NO 8 SITUATED AT: 455A KING CETSHWAYO HIGHWAY MAYVILLE, DURBAN 4000 BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Ms Khosi Ngcobo CONTACT PERSON Mr Mdu Mfeka TELEPHONE NUMBER 066 535 7932 TELEPHONE NUMBER 073 322 1979 FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected] SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX CENTRAL COMPLIANCE COMPLIANCE OR SUPPLIER STATUS SYSTEM PIN: DATABASE No: MAAA SBD1 ARE YOU THE ACCREDITED ARE YOU A FOREIGN REPRESENTATIVE IN BASED SUPPLIER FOR Yes No SOUTH AFRICA FOR Yes No THE GOODS /SERVICES THE GOODS /WORKS OFFERED? [IF YES, ANSWER THE QUESTIONNAIRE /SERVICES /WORKS [IF YES ENCLOSE PROOF] BELOW] OFFERED? QUESTIONARRE TO BIDDING FOREIGN SUPPLIERS VERSION 2 of 75 PART B TERMS AND CONDITIONS FOR BIDDING, BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7) AND A LEASE AGREEMENT., TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ................................................... VERSION 2 of 75 SECTION A SPECIAL INSTRUCTIONS AND NOTICES TO BIDDERS REGARDING THE COMPLETION OF BIDDING FORMS PLEASE NOTE THAT THIS BID IS SUBJECT TO TREASURY REGULATIONS 16A ISSUED IN TERMS OF THE PUBLIC FINANCE MANAGEMENT ACT, 1999, THE KWAZULU-NATAL SUPPLY CHAIN MANAGEMENT POLICY FRAMEWORK., Unless inconsistent with or expressly indicated otherwise by the context, the singular shall include the plural and visa versa and with words importing the masculine gender shall include the feminine and the neuter., Under no circumstances whatsoever may the bid forms be retyped or redrafted. Photocopies of the original bid documentation may be used, but an original signature must appear on such photocopies., The bidder is advised to check the number of pages and to satisfy himself that none are missing or duplicated., Bids submitted must be complete in all respects., Bids shall be lodged at the address indicated not later than the closing time specified for their receipt, and in accordance with the directives in the bid documents., Each bid shall be addressed in accordance with the directives in the bid documents and shall be lodged in a separate sealed envelope, with the name and address of the bidder, the bid number and closing date indicated on the envelope. The envelope shall not contain documents relating to any bid other than that shown on the envelope. If this provision is not complied with, such bids may be rejected as being invalid., All bids received in sealed envelopes with the relevant bid numbers on the envelopes are kept unopened in safe custody until the closing time of the bids. Where, however, a bid is received open, it shall be sealed. If it is received without a bid number on the envelope, it shall be opened, the bid number ascertained, the envelope sealed and the bid number written on the envelope., A specific box is provided for the receipt of bids, and no bid found in any other box or elsewhere subsequent to the closing date and time of bid will be considered., No bid sent through the post will be considered if it is received after the closing date and time stipulated in the bid documentation, and proof of posting will not be accepted as proof of delivery., No bid submitted by telefax, telegraphic or other electronic means will be considered., Bidding documents must not be included in packages containing samples. Such bids may be rejected as being invalid., Any alteration made by the bidder must be initialed., Use of correcting fluid is prohibited, Bids will be opened in public as soon as practicable after the closing time of bid., Where practical, prices are made public at the time of opening bids., If it is desired to make more than one offer against any individual item, such offers should be given on a photocopy of the page in question. Clear indication thereof must be stated on the schedules attached., Bidder must initial each and every page of the bid document. TENDERERS TO NOTE, The Department reserves the right not to award to the lowest bidder., In addition, the Department may conduct a detailed risk assessment prior to the award of the bid., Tender documents can be downloaded from the Departmental website at no cost., It is compulsory to attend virtual meeting; therefore, the bidder who is interested to attend in the bid., Late submissions will not be accepted., Faxed or e-mailed bids are not accepted., Only Bidders registered within the applicable Central Suppliers Database (CSD) classification will be eligible to submit bids.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2 Formulae for disposal or leasing of state assets and income generating procurement

3.2.1 Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

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4. Points awarded for specific goals

4.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be

awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based

on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender:

4.2 In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether

the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case

of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system

will apply and that the highest acceptable tender will be used to determine the applicable preference point

system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the

lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point

system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points

must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

The specific goals allocated points in terms of this tender Number of points Number of Points

(Refer in DPW Preferential Procurement Policy 2023 allocated (80/20 allocated (80/20

system) system)

(To be completed by (To be completed

the organ of state) by the tenderers)

• Ownership by Black People

Documentary Proof Required: 20

1. Sworn Affidavit, signed and dated by

Commissioner of Oaths or

2. SANAS Approved BBBEE certificate

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Declaration with regard to company/firm

4.3 Name of company/firm...............................................................................

4.4 Company registration number: .....................................................................

4.5 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based

on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have

not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the Audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Eme’s and qse’s must complete the following applicable affidavit form to claim preference

Points

Sworn affidavit – b-bbee exempted micro enterprise

I, the undersigned,

Full name & Surname

Identity number

Hereby declare under oath as follows:

The contents of this statement are to the best of my knowledge a true reflection of the facts.

I am a member / director / owner of the following enterprise and am duly authorized to act on its behalf:

Enterprise Name

Trading Name (If

Applicable):

Registration Number

Enterprise Physical

Address:

Type of Entity (CC, (Pty)

Ltd, Sole Prop etc.):

Nature of Business:

Definition of “Black As per the Broad-Based Black Economic Empowerment Act as

People” Amended by Act No “Black People” is a generic term which

means Africans, Coloureds and Indians –

who are citizens of the Republic of South Africa by birth or descent;

or

who became citizens of the Republic of South Africa by naturalization-

before 27 April 1994; or

on or after 27 April 1994 and who would have been entitled to acquire citizenship by

naturalization prior to that date;”

Definition of “Black “Black Designated Groups means:

Designated Groups” unemployed black people not attending and not required by law to attend an

educational institution and not awaiting admission to an educational institution;

Black people who are youth as defined in the National Youth Commission Act of 1996;

Black people who are persons with disabilities as defined in the Code of Good Practice

on employment of people with disabilities issued under the Employment Equity Act;

Black people living in rural and underdeveloped areas;

Black military veterans who qualifies to be called a military veteran in terms of the

Military Veterans Act ;”

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I hereby declare under Oath that:

The Enterprise is ______________% Black Owned as per Amended Code Series 100 of the amended Codes of Good

Practice issued under section 9 (1) of B-BBEE Act No as amended by Act No ,

The Enterprise is ______________% Black Female Owned as per Amended Code Series 100 of the Amended Codes

of Good Practice issued under section 9 (1) of B-BBEE Act No as Amended by Act No ,

The Enterprise is ______________% Black Designated Group Owned as per Amended Code Series 100 of the

Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act No as Amended by Act No ,

Black Designated Group Owned % Breakdown as per the definition stated above:

Black Youth % = ______________%

Black Disabled % =______________%

Black Unemployed % =______________%

Black People living in Rural areas % = ______________%

Black Military Veterans % =______________%

Based on the Financial Statements/Management Accounts and other information available on the latest financial year-

end of _____________, the annual Total Revenue was R10,000,000.00 (Ten Million Rands) or less

Please Confirm on the below table the B-BBEE Level Contributor, by ticking the applicable box.

100% Black Owned Level One (135% B-BBEE procurement recognition

level)

At least 51% Black Level Two (125% B-BBEE procurement

Owned recognition level)

Less than 51% Black Level Four (100% B-BBEE procurement recognition

Owned level)

I know and understand the contents of this affidavit and I have no objection to take the prescribed oath and consider the

oath binding on my conscience and on the Owners of the Enterprise, which I represent in this matter.

The sworn affidavit will be valid for a period of 12 months from the date signed by commissioner.

Deponent Signature: ___________________

Date: /__/__________________

Stamp

Signature of Commissioner of Oaths

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Sworn affidavit – b-bbee qualifying small enterprise

I, the undersigned,

Full name & Surname

Identity number

Hereby declare under oath as follows:

The contents of this statement are to the best of my knowledge a true reflection of the facts.

I am a member / director / owner of the following enterprise and am duly authorized to act on its behalf:

Enterprise Name

Trading Name (If

Applicable):

Registration Number

Enterprise Physical

Address:

Type of Entity (CC, (Pty)

Ltd, Sole Prop etc.):

Nature of Business:

Definition of “Black As per the Broad-Based Black Economic Empowerment Act as

People” Amended by Act No “Black People” is a generic term which

means Africans, Coloureds and Indians –

who are citizens of the Republic of South Africa by birth or descent;

or

who became citizens of the Republic of South Africa by naturalization-

before 27 April 1994; or

on or after 27 April 1994 and who would have been entitled to acquire citizenship by

naturalization prior to that date;”

Definition of “Black “Black Designated Groups means:

Designated Groups” unemployed black people not attending and not required by law to attend an

educational institution and not awaiting admission to an educational institution;

Black people who are youth as defined in the National Youth Commission Act of

1996;

Black people who are persons with disabilities as defined in the Code of Good

Practice on employment of people with disabilities issued under the Employment

Equity Act;

Black people living in rural and underdeveloped areas;

Black military veterans who qualifies to be called a military veteran in terms of the

Military Veterans Act ;”

I hereby declare under Oath that:

The Enterprise is ______________% Black Owned as per Amended Code Series 100 of the amended Codes of Good

Practice issued under section 9 (1) of B-BBEE Act No as amended by Act No ,

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The Enterprise is ______________% Black Female Owned as per Amended Code Series 100 of the Amended Codes

of Good Practice issued under section 9 (1) of B-BBEE Act No as Amended by Act No ,

The Enterprise is ______________% Black Designated Group Owned as per Amended Code Series 100 of the

Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act No as Amended by Act No ,

Black Designated Group Owned % Breakdown as per the definition stated above:

Black Youth % = ______________%

Black Disabled % =______________%

Black Unemployed % =______________%

Black People living in Rural areas % = ______________%

Black Military Veterans % =______________%

Based on the Financial Statements/Management Accounts and other information available on the latest financial year-

end of _________________, the annual Total Revenue was between R10,000,000.00 (Ten Million Rands) and

R50,000,000.00 (Fifty Million Rands),

Please Confirm on the below table the B-BBEE Level Contributor, by ticking the applicable box.

100% Black Owned Level One (135% B-BBEE procurement recognition level)

At Least 51% black owned Level Two (125% B-BBEE Procurement Recognition level)

I know and understand the contents of this affidavit and I have no objection to take the prescribed oath and consider

the oath binding on my conscience and on the Owners of the Enterprise, which I represent in this matter.

The sworn affidavit will be valid for a period of 12 months from the date signed by commissioner.

Deponent Signature: ___________________

Date: /__/__________________

Stamp

Signature of Commissioner of Oaths

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Section h sbd 7.1

Contract form - purchase of goods/works

APPLICABLE NOT APPLICABLE x

This form must be filled in duplicate by both the successful bidder (part 1) and the purchaser (part 2). Both

Forms must be signed in the original so that the successful bidder and the purchaser would be in

Possession of originally signed contracts for their respective records.

Part 1 (to be filled in by the bidder)

I hereby undertake to supply all or any of the goods and/or works described in the attached bidding documents to (name

of institution).......................................... in accordance with the requirements and specifications stipulated in bid

number...................... at the price/s quoted. My offer/s remain binding upon me and open for acceptance by the

purchaser during the validity period indicated and calculated from the closing time of bid.

The following documents shall be deemed to form and be read and construed as part of this agreement:

Bidding documents, viz

Invitation to bid;

Tax clearance certificate;

Pricing schedule(s);

Technical Specification(s);

Preference claims for Broad Based Black Economic Empowerment Status Level of Contribution in terms of the

Preferential Procurement Regulations 2022;

Bidder’s disclosure

Special Conditions of Contract;

General Conditions of Contract; and

Other (specify)

I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s) quoted

cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover all my

obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.

I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me under

this agreement as the principal liable for the due fulfilment of this contract.

I declare that I have no participation in any collusive practices with any bidder or any other person regarding this or any

other bid.

I confirm that I am duly authorised to sign this contract.

Name (print) .................................................

Witnesses

Capacity .................................................

1 ......................

Signature .................................................

2. ........................

Name of firm .................................................

Date

Date ..................................................

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Contract form - purchase of goods/works

Sbd 7.1

Part 2 (to be filled in by the purchaser)

I.................................................... in my capacity as................................................................. accept your bid under reference

number ..................dated...........................for the supply of goods/works indicated hereunder and/or further specified in the annexure(s).

An official order indicating delivery instructions is forthcoming.

I undertake to make payment for the goods/works delivered in accordance with the terms and conditions of the contract, within 30 (thirty) days

after receipt of an invoice accompanied by the delivery note.

Price (all applicable taxes

Item brand delivery period

Included)

NO.

4. I confirm that I am duly authorized to sign this contract.

Signed at .............................................ON......................................

Name (print) ...........................................

Signature ...........................................

Official sta

Witnesses

1. ............................

2. ............................

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Sbd 7.2

Contract form - rendering of services

APPLICABLE x NOT APPLICABLE

This form must be filled in duplicate by both the service provider (part 1) and the purchaser (part 2). Both

Forms must be signed in the original so that the service provider and the purchaser would be in possession

Of originally signed contracts for their respective records.

Part 1 (to be filled in by the service provider)

I hereby undertake to render services described in the attached bidding documents to (name of the institution)...........................................

in accordance with the requirements and task directives / proposals specifications stipulated in Bid Number........................ at the price/s

quoted. My offer/s remain binding upon me and open for acceptance by the Purchaser during the validity period indicated and calculated from

the closing date of the bid.

The following documents shall be deemed to form and be read and construed as part of this agreement:

Bidding documents, viz

Invitation to bid;

Tax clearance certificate;

Pricing schedule(s);

Filled in task directive/proposal;

Preference claims for Broad Based Black Economic Empowerment Status Level of Contribution in terms of the Preferential Procurement

Regulations 2022;

Bidders declaration.

Special Conditions of Contract;

General Conditions of Contract; and

Other (specify)

I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s) quoted cover all the services

specified in the bidding documents; that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and

rate(s) and calculations will be at my own risk.

I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me under this agreement as the

principal liable for the due fulfillment of this contract.

I declare that I have no participation in any collusive practices with any bidder or any other person regarding this or any other bid.

I confirm that I am duly authorised to sign this contract.

Name (print) ..................................

Witnesses

Capacity ..................................

1 .........................................

Signature ..................................

Name of firm .................................. 2 .........................................

Date .................................. Date: ...................................

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Sbd 7.3

Contract form - rendering of services

Part 2 (to be filled in by the purchaser)

I.................................................... in my capacity as................................................................. accept your bid under reference

number ..................dated...........................for the rendering of services indicated hereunder and/or further specified in the annexure(s).

An official order indicating service delivery instructions is forthcoming.

I undertake to make payment for the services rendered in accordance with the terms and conditions of the contract, within 30 (thirty) days after

receipt of an invoice.

Description of price (all applicable taxes

Completion date

Service included)

4. I confirm that I am duly authorized to sign this contract.

Signed at .............................................ON......................................

Name (print) .................................................

Signature ................................................

Official stamp witnesses

1 ................................

2 .......................................

Date: ...................................

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Sbd 7.4

Contract form - sale of goods/works

APPLICABLE NOT APPLICABLE x

This form must be filled in duplicate by both the successful bidder (part 1) and the seller (part 2). Both

Forms must be signed in the original so that the successful bidder and the seller would be in possession of

Originally signed contracts for their respective records.

Part 1 (to be filled in by the bidder)

I hereby undertake to purchase all or any of the goods and/or works described in the attached bidding documents from (name of

institution)............................................ in accordance with the requirements stipulated in (bid number)...................... at the price/s quoted.

My offer/s remain binding upon me and open for acceptance by the seller during the validity period indicated and calculated from the closing

time of bid.

The following documents shall be deemed to form and be read and construed as part of this agreement:

Bidding documents, viz

Invitation to bid;

Tax clearance certificate;

Pricing schedule(s);

Bidders Disclosure;

Special Conditions of Contract;

General Conditions of Contract; and

Other (specify)

I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) quoted cover all the goods and/or works

specified in the bidding documents; that the price(s) cover all my obligations and I accept that any mistakes regarding price(s) and calculations

will be at my own risk.

I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me under this agreement as the

principal liable for the due fulfillment of this contract.

I undertake to make payment for the goods/works as specified in the bidding documents.

I declare that I have no participation in any collusive practices with any bidder or any other person regarding this or any other bid.

I confirm that I am duly authorised to sign this contract.

Name (print) .................................................

Witnesses

Capacity .................................................

1 ..............................

Signature .................................................

3. .............................

Name of firm .................................................

Date: .............................

Date .................................................

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Contract form - sale of goods/works (n/a)

Part 2 (to be filled in by the seller)

I.................................................... in my capacity as................................................................. accept your bid under reference

number ..................dated...........................for the purchase of goods/works indicated hereunder and/or further specified in the annexure(s).

I undertake to make the goods/works available in accordance with the terms and conditions of the contract.

Price (all applicable taxes

Item NO. description

Included)

I confirm that I am duly authorized to sign this contract.

Signed at .............................................ON......................................

Name (print) ...........................................

Signature ...........................................

Official stamp witnesses

3. ............................

4. ............................

Date ............................

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Sbd8

Section i

General conditions of contract

Definitions

The following terms shall be interpreted as indicated:

“Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

“Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract form signed by the

parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

“Contract price” means the price payable to the supplier under the contract for the full and proper performance of his contractual obligations.

“Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the

procurement process or in contract execution.

"Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to market its products

internationally.

“Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and major assembly of components, a commercially recognized new product

results that is substantially different in basic characteristics or in purpose or utility from its components.

“Day” means calendar day.

“Delivery” means delivery in compliance of the conditions of the contract or order.

“Delivery ex stock” means immediate delivery directly from stock actually on hand.

“Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on the specified site in compliance

with the conditions of the contract or order, the supplier bearing all risks and charges involved until the supplies are so delivered and a valid

receipt is obtained.

"Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the RSA.

” Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not foreseeable.

Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

“Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the

detriment of any bidder and includes collusive practice among bidders (prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the benefits of free and open competition.

“GCC” means the General Conditions of Contract.

“Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the purchaser under the

contract.

“Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have been or are still

to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the costs abroad, plus freight and other direct

importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as well

as transportation and handling charges to the factory in the Republic where the supplies covered by the bid will be manufactured.

“Local content” means that portion of the bidding price which is not included in the imported content provided that local manufacture does take

place.

“Manufacture” means the production of products in a factory using labor, materials, components and machinery and includes other related

value-adding activities.

“Order” means an official written order issued for the supply of goods or works or the rendering of a service.

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Section e sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject to rates of

Exchange variations) will not be considered

Invitation to bid;

Tax clearance certificate;

Pricing schedule(s);

Technical Specification(s);

Invitation to bid;

Tax clearance certificate;

Pricing schedule(s);

Filled in task directive/proposal;

Invitation to bid;

Tax clearance certificate;

Pricing schedule(s);

Bidders Disclosure;

Special Conditions of Contract;

General Conditions of Contract; and

Other (specify)

I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) quoted cover all the goods and/or works

specified in the bidding documents; that the price(s) cover all my obligations and I accept that any mistakes regarding price(s) and calculations

will be at my own risk.

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

CSD Registration

Central supplier database (csd), a csd

Central supplier database is correct and up to date

Central supplier database with respect to the bidder’s details

power of attorney to act on

power of attorney must be included in the submission of the bid

Power of Attorney/ signed mandate letter/lease

proof of ownership

4.4 Company registration number: .....................................................................

lease agreement, should the bidder be successful and/or the breach clause being invoked.

Part a invitation to bid (sbd 1) 7

Part b terms and conditions for bidding (sbd 1) 8

Section b registration on central suppliers database 10

Section c declaration that information on central supplier 11

Section e pricing schedule (sbd 3) 13

Section f bidder’s disclosure (sbd 4) 14-15

Section g preference points claim form (sbd 6.1) 16-23

Section m offer to lease 41

Section p draft lease agreement 57-75

parking from revised min spec for leased offices

1.3. The successful bidder will be required to fill in and sign a written contract form (sbd7) and a lease

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

B-BBEE Minimum Level: One

Points Allocation: 10 points

B-BBEE Details: .....

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Eme’s and qse’s must complete the following applicable affidavit form to claim preference

Points

Sworn affidavit – b-bbee exempted micro enterprise

I, the undersigned,

Full name & Surname

Identity number

Hereby declare under oath as follows:

The contents of this statement are to the best of my knowledge a true reflection of the facts.

I am a member / director / owner of the following enterprise and am duly authorized to act on its behalf:

Enterprise Name

Trading Name (If

Applicable):

Registration Number

Enterprise Physical

Address:

Type of Entity (CC, (Pty)

Ltd, Sole Prop etc.):

Nature of Business:

Definition of “Black As per the Broad-Based Black Economic Empowerment Act as

People” Amended by Act No “Black People” is a generic term which

means Africans, Coloureds and Indians –

who are citizens of the Republic of South Africa by birth or descent;

or

who became citizens of the Republic of South Africa by naturalization-

before 27 April 1994; or

on or after 27 April 1994 and who would have been entitled to acquire citizenship by

naturalization prior to that date;”

Definition of “Black “Black Designated Groups means:

Designated Groups” unemployed black people not attending and not required by law to attend an

educational institution and not awaiting admission to an educational instit

6.1 Bidder to submit a comprehensive plan;

• the dates for scheduled maintenance over the lease duration in the following categories (structural;

mechanical; electrical; plumbing; upgrading of finishes, as required; etc).

• strategy to deal with unplanned maintenance and turnaround time
• Plan to include sub-contractors and also address issue of locality, targeted groups and job creation for the

lease period (from reconfiguration of buildings to overall maintenance of building over the lease period).

6.2 The bidder to indicate in writing whether the offered building was occupied by any government

documentation may be used, but an original signature must appear on such photocopies.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of

PFMA SCM instruction /22 on preventing and combating abuse in the supply chain

(a) The building has a dominant occupancy classification in terms of Regulation A20 of the National Building

Regulations as A1 (Entertainment and Public Assembly); A2 (Theatrical and Indoor Sport); A3 (Places of

Instruction) or G1 (Offices); and

(b) The building is in operation to meet a particular need associated with the use of the building for a period of 2

years or longer and has not been subject to a major renovation within the past 2 years of operation (a “major

renovation” means any changes to a building or structural changes that require planning approval from a

relevant local authority in terms of the National Building Regulations and Building Standards Act); and

(c) The building has a total net floor area over 1000m2 (The floor area refers to the entire building, not the leased

area, i.e. if the leased area is less than 1000m2 but the building’s net floor area exceeds 1000m2, then the

building requires an EPC).

8.3 In order to comply with the ACT and its conditions, the following documents must be submitted

at time of close of bid:

8.3.1 A certified copy of the building’s Energy Performance Certificate.

8.3.2. Where the building has been subjected to a major renovation within 2 years of the bid

submission: an occupation certificate and a written commitment to submit a certified copy of the

building’s Energy Performance Certificate (EPC), within 24 months after practical completion of the

major renovation, or from date of lease commencement; whichever is the sooner

8.5 By Virtue of the building being 876,25m2 and will be occupied by the Department of Health, the Bidder is

therefore obligated in terms of this Bid to:

(i) Ensure compliance with the display an energy performance certificate (EPC) at the entrance of the

building

(ii) The validity of the Energy Performance Certificate, in sub regulation (1) must not exceed 5 years

from date of Issue.

(iii) Failure to adhere to this date will result in penalties being raised in terms of the provisions of the

lease agreement, should the bidder be successful and/or the breach clause being invoked.

Returnable documents:

4.3 Name of company/firm...............................................................................

4.4 Company registration number: .....................................................................

4.5 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based

on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have

not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the Audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Eme’s and qse’s must complete the following applicable affidavit form to claim preference

“Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

“Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract form signed by the

parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

“Contract price” means the price payable to the supplier under the contract for the full and proper performance of his contractual obligations.

“Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the

procurement process or in contract execution.

"Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to market its products

internationally.

“Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and major assembly of components, a commercially recognized new product

results that is substantially different in basic characteristics or in purpose or utility from its components.

“Day” means calendar day.

“Delivery” means delivery in compliance of the conditions of the contract or order.

“Delivery ex stock” means immediate delivery directly from stock actually on hand.

“Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on the specified site in compliance

with the conditions of the contract or order, the supplier bearing all risks and charges involved until the supplies are so delivered and a valid

receipt is obtained.

"Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the RSA.

” Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not foreseeable.