This Tender Has Expired

SCM Office (Bidding Procedures): Tel: (033) 264 2864 / 2731, Email: [email protected]. Technical Enquiries: Ms. Nonhlanhla Dlamini, Tel: 076-943-5828, Email: [email protected]. Submission Address: Bid Box, 270 Jabu Ndlovu Street, Pietermaritzburg, 3201. Bid Appeals Tribunal: Email: [email protected], Postal: The Chairperson, Bid Appeals Tribunal, Private Bag X9082, Pietermaritzburg, 3200.

Submit bids in a sealed envelope with bid number and closing date clearly marked. Deliver to the bid box at 270 Jabu Ndlovu Street, Pietermaritzburg, 3201 by 11:00 on 06 March 2026. Late, telephonic, faxed, emailed, or posted bids after the deadline will not be accepted. Bidders or their couriers must sign the official submission register at reception upon delivery. Use only the official bid forms provided (do not re-type). Photocopies are allowed but must include original signatures. Each page of the bid must be initialed. Do not use correcting fluid or erasable pens. Bids must be complete in all respects. Compulsory documents: Sections A (Part A & B), B, D, E, F, G, H, I, J, L, M, O, and P. Joint ventures must submit a resolution/agreement. Bid documents can be downloaded from www.etenders.gov.za or www.kznedtea.gov.za.

Evaluation follows a 4-stage process: 1) Administrative Compliance: All compulsory documents (Sections A-P, where applicable) must be submitted. Missing any required document disqualifies the bid. 2) Functionality: Minimum qualifying score of 60% required to proceed. 3) Price and Preference Points: 80/20 system applies (80 points for price, 20 for specific goals). Preference points are awarded for HDI (Africans, Women, Youth) and Geographical Location (KwaZulu-Natal based). Required documents for preference claims: SBD 6.1, ownership demographic form, CIPC certificate, and additional proof (e.g., ID copy for Youth, utility bill/lease agreement for Geographical Location). 4) Price Negotiation: Department may negotiate with the recommended bidder. Final award based on highest combined score.

Scope: Provide cleaning services at King Cetshwayo District (Richards Bay Office) for the Department of Economic Development, Tourism and Environmental Affairs. Contract period: 36 months. Bidders must attend the compulsory briefing session to confirm familiarity with the scope and site conditions. Proof of attendance (Section L certificate) is required.

Submit firm prices only (non-firm prices will be rejected). Pricing must be valid for 120 days from closing date. Use SBD 3.1 (Purchases) or SBD 3.3 (Professional Services) pricing schedules. Include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Delivery costs must be included in the bid price. For professional services, provide a ceiling price, hourly/daily rates for personnel, and breakdown of phases/costs. Travel expenses must be actual costs with proof. Payment terms and bonds/guarantees: Performance security may be required within 30 days of award (form specified in SCC).

Mandatory: Registration on Central Suppliers Database (CSD) by closing date (disqualification if not registered). Submit CSD number and signed declaration (Section E) confirming information is correct and up to date. Tax Compliance: Provide SARS TCS PIN or CSD number. Each party in a consortium/joint venture must submit separate TCS certificates/PINs/CSD numbers. Bidders in service of the state or with state-employed directors/members are disqualified. B-BBEE: Preference points for HDI (Africans, Women, Youth) and Geographical Location (KwaZulu-Natal). Submit CIPC certificate, ownership demographic form, and additional proof (e.g., ID for Youth, utility bill/lease for location). CIDB registration: Not explicitly stated but may be required for construction-related services. Professional registrations: Not specified. Additional: Valid COIDA letter of good standing, Provident Fund registration, and Bargaining Council for the Contract Cleaning Industry (BCCCI) registration proof required.