Provision of ambulance services for raf sport day johannesburg

Closing date and time: 27 May 2026 at 11:00. Services required on: 05 June 2026 (07:30–15:00). RFQ validity period: 30 days from closing date. No compulsory briefing session or site visit.

Enquiries: Email [email protected]. Submission email: [email protected]. RAF reception hours: 07h45–16h00, Monday to Friday. Fraud hotline: 0800 005919 (for reporting solicited bribery).

Submit quotations and all supporting documentation via email to: [email protected]. Failure to use this email address will disqualify your submission. Late quotations will not be accepted. Complete and sign all Annexures (Standard Bidding Documents and mandatory evaluation documents). Ensure all required forms (e.g., SBD 4, SBD 6.1) are included. Do not deliver physical submissions unless explicitly requested.

Evaluation is based on a two-phase process: Phase 1 (Mandatory Requirements) and Phase 2 (Price and Specific Goals). Phase 1: Mandatory Requirements - 1) Valid HPCSA registration for all paramedics (proof required via HPCSA eRegister or certificate). 2) Valid Emergency Medical Services Operating License from the Provincial Department of Health. Non-compliance with either requirement results in disqualification. Phase 2: Scoring - 80 points for Price, 20 points for Specific Goals (Preferential Procurement). Specific Goals: HDI (51%+ ownership): 10 points (CSD report required). Women (51%+ ownership): 8 points (ID copy/CSD report required). Persons with disabilities (51%+ ownership): 2 points (valid medical certificate required). Only CSD-registered suppliers are eligible.

Provide 1 ambulance on-site from 07:30–15:00 on 05 June 2026. Venue: Within 50km of RAF Johannesburg Office (exact location to be confirmed). Ambulance must include 2 Paramedics/Emergency Care Practitioners (ECPs) registered with HPCSA. Services: On-site treatment, stabilization, and transportation to the nearest government/private hospital. Manage medical emergencies (e.g., fainting, dehydration, injuries, allergic reactions, or serious conditions).

Prices must be quoted in ZAR and VAT-inclusive (if VAT-registered). Non-VAT-registered suppliers must not charge VAT. Complete the cost breakdown table in Annex E: include unit price, total price, and VAT (if applicable). Failure to provide prices in the required format will disqualify the bid. No price changes allowed after the Award Letter/PO is issued.

Must be CSD-registered (RAF will only conduct business with CSD-registered suppliers). Tax matters must be in order with SARS. Submit proof of HPCSA registration for all paramedics and a valid Emergency Medical Services Operating License. For preferential points: HDI (51%+ ownership): submit CSD report (10 points); Women (51%+ ownership): submit ID copy/CSD report (8 points); Persons with disabilities (51%+ ownership): submit valid medical certificate (2 points). Suppliers with disabilities must provide a medical certificate. Prohibition: No gifts, hospitality, or benefits to RAF officials (including branded marketing material). Report solicited bribery to 0800 005919 or risk being blacklisted.

Evaluation will focus on the service provider's ability to meet RAF's security and compliance standards. Key points: - Must demonstrate policies and infrastructure to comply with RAF requirements and the Protection of Personal Information Act (POPIA). - Must have secure premises with physical security measures (e.g., controlled access, surveillance, alarms, fire suppression). - Must show capability in secure document handling, transportation (lockable containers), and storage (lockable cabinets with access control). - Must implement network security (firewalls, intrusion detection, encryption) and cybersecurity standards (malware/phishing protection, regular updates). - Must have an incident response plan and report breaches to RAF immediately. - Must ensure subcontractors adhere to the same standards. - RAF reserves the right to audit compliance and conduct security screening of directors and resources.

Scope: Provide ambulance services for RAF Sport Day in Johannesburg, with strict technical and organisational security measures for handling RAF's confidential, personal, or sensitive information. Deliverables and requirements: - Compliance with the Protection of Personal Information Act (POPIA). - Secure document handling and transportation: Use lockable containers to prevent loss, theft, or damage. - Record keeping: Maintain accurate records of document location, access history, and retention schedule. - Secure retrieval: Verify requester identity and transport documents securely. Log all retrieval activities (date, time, requester, reason). - Secure storage: Store physical documents in lockable cabinets with access restricted to authorised personnel. - Physical security: Secure perimeter with controlled access, surveillance systems, secure doors, locks, alarms, and fire suppression (e.g., CO2 fire extinguishers). - Access control: Implement policies to monitor and restrict access to documents and storage facilities. Report any security breaches to RAF with CCTV footage, police reports, and alarm records. - Network security: Use firewalls, intrusion detection, and encryption for digital storage systems. - Cybersecurity: Protect against malware, phishing, and unauthorised access. Use encryption for data in transit and at rest. Regularly update and patch systems. - Data protection: Safeguard data against unauthorised access, disclosure, alteration, or destruction. Impose confidentiality obligations on agents, subcontractors, or third parties. - Subcontractor oversight: Ensure subcontractors comply with RAF's data protection and cybersecurity standards. - Audit and monitoring: Cooperate with RAF audits to evaluate compliance. - Incident reporting: Document and report security incidents or data breaches to RAF promptly.

Mandatory compliance: - Full compliance with the Protection of Personal Information Act (POPIA) for handling personal and sensitive data. - Third-party service providers handling PII must be vetted for data protection policies and required to sign a data protection agreement. - Legislative and regulatory frameworks for processing personal information must be followed.

Department: Supply Chain Management. No specific name, email, phone, or physical address provided.

Submit a signed Bidder’s Disclosure Form (SBD4) with all sections fully completed. Disqualification risks: (1) Omission or falsification of conflicts of interest, state employment links, or collusive practices; (2) Bidder listed in the Register for Tender Defaulters or List of Restricted Suppliers.

Pass/fail criteria: (1) Bidder not listed on Register for Tender Defaulters or List of Restricted Suppliers; (2) Full disclosure of state employment for any controlling person (directors, trustees, shareholders, partners); (3) No undisclosed relationships with RAF employees; (4) Certification of independent bidding (no consultation with competitors); (5) No involvement in drafting tender specifications or terms of reference.

Mandatory compliance: (1) Signed declaration certifying no conflicts of interest with the procuring institution or competitors; (2) Disclosure if any directors, trustees, shareholders, or controlling persons are state employees; (3) Confirmation of no prior involvement in drafting specifications or terms of reference; (4) Verification that the bidder is not listed in the Register for Tender Defaulters or List of Restricted Suppliers.