Airship services for radar flight trials – 2‑year RFP

Two-Year Period.

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)

The CSIR requires that all tender submissions be submitted electronically to [email protected]. Should tender file size

exceed 25MB, bidders submit tender in multiple emails. Use the tender number and description of the tender as the

subject on your email.

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED

TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON CONTACT PERSON

TELEPHONE

NUMBER TELEPHONE NUMBER

FACSIMILE NUMBER FACSIMILE NUMBER

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE

NUMBER CODE NUMBER

CELLPHONE

NUMBER

FACSIMILE

NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION

NUMBER

SUPPLIER TAX CENTRAL

COMPLIANCE COMPLIANCE SUPPLIER

OR

STATUS SYSTEM PIN: DATABASE

No: MAAA

1 ARE YOU

2 ARE YOU A

THE ACCREDITED Yes No

FOREIGN BASED

REPRESENTATIVE

SUPPLIER FOR THE

IN SOUTH AFRICA Yes No [IF YES, ANSWER THE

GOODS /SERVICES

FOR THE GOODS QUESTIONNAIRE

/WORKS OFFERED?

/SERVICES /WORKS [IF YES ENCLOSE PROOF] BELOW]

OFFERED?

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES

NO

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DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX

COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF

NOT REGISTER AS PER 2.3 BELOW.

PART B: TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION:

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT

BE ACCEPTED FOR CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE

MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE

PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF CONTRACT (GCC)

AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM

(SBD7).

2. TAX COMPLIANCE REQUIREMENTS

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO

ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE

WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A

SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD),

A CSD NUMBER MUST BE PROVIDED.

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS

WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE

SERVICE OF THE STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE

BID INVALID.

SIGNATURE OF BIDDER: ...................................................

CAPACITY UNDER WHICH THIS BID IS SIGNED: ...................................................

(Proof of authority must be submitted e.g. company resolution)

DATE: ...................................................

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Annexure B

Scope of Services for the supply of Airship flight services for Radar Flight

Trials over a period of 2 years

RFP No.1213/18/02/2026

1. INVITATION FOR PROPOSAL

Proposals are hereby invited that have a proven track record for the supply of Airship flight

services for Radar Flight Trials on an “As Required” basis over a period of 2 years.

The purpose of the Request for Proposal (RFP) is to obtain capability, pricing and general

information on the business of potential Contractors for the CSIR to determine the Contractor

most capable of providing the service.

This RFP document details and incorporates, as far as possible, the tasks and

responsibilities of the potential bidder required by the CSIR.

This RFP does not constitute an offer to do business with the CSIR, but merely serves as an

invitation to bidder(s) to facilitate a requirements-based decision process.

Responses to this Request for Proposal (RFP) (hereinafter referred to as a Bid or a

Proposal) are requested from suitably qualified entities with a proven track record

(hereinafter referred to as a Respondent or Bidder) for the provision of the required services

which complies to the requirements as described below.

The CSIR needs to perform functional and performance verification testing of airborne radar

sensors from time to time on an as required basis. Airship technology that provides a low-risk

environment for equipment and personnel is required to evaluate and demonstrate the

performance of Radar sensors.

The capabilities and services required from the supplier for this purpose is listed and

described further in Section 3.1 “Scope of Work”

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2. PROPOSAL REQUIREMENTS

All proposals are to be submitted in a format specified in this enquiry However, bidders are

welcome to submit additional / alternative proposals over and above the originally specified

format.

2.1. Technical Proposal

The following must be submitted as part of the technical proposal:

a. Company profile describing

o Company structure and ownership

o Company capability and the number of years experience with the airship

technology

b. Detailed Technical Proposal must include:

o Specifications and description of the airship(s) available

o The proposed test site including exact location, features visible within 5km from

test site, infrastructure available at test site (Power, internet, personnel

environment)

o Safety certification and SACAA registration

o Breakdown of the services offered to the CSIR to conduct the required Radar

measurement/evaluation campaign with CSIR Radar Payload integrated with the

Airship

c. Contactable client references for the provision of required services.

2.2. Financial Proposal:

The following must be submitted as part of the financial proposal:

• Cover Letter.

• Completed Pricing Schedule (Annexure D) on official company letterhead.

• Valid CSD registration report.

• Provide a valid original or certified copy of B-BBEE certificate or valid sworn affidavit.

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3. PROPOSAL SPECIFICATION

3.1. Scope of Work

The scope of work includes the following:

1. Provision of an easily deployable, unmanned remotely piloted Airship with its ground station

that is safety certified through SACAA with valid ROC registration with the minimum user

specifications as listed in the compliance matrix in section. 3.2:

a. Able to carry at least an 25 kg payload consisting of the Radar payload, batteries,

and auxiliary equipment.

b. Able to fly at an altitude of at least 200m above ground level

c. Able to survive wind speeds of up to 20 knots

d. Able to accurately repeat the same flight path within tolerance specified.

2. Provision of a Gigabit Ethernet data link for both data and control of the radar payload

a. Note that data rates can be adjusted but should achieve minimum of 40

mbits/second when flown in visual range of the operator station

b. Ideally a ground station link with a directional antenna that follows the airship should

be deployed to ensure both high bandwidth and the lowest risk of any interference

with other systems in the area

c. Radios should not be operated in the 5 GHz to 6 GHz range as this is the range

where the radars being tested operates

3. Provision of the following services are required (per flight test as agreed):

a. Design and manufacture the interface to mount the Radar to the Airship. (The

interface structure is assumed to be part of the Airship itself and not included in

Payload mass)

b. Flight safety verification and demonstration of the Airship with a representative

dummy mass for the payload

c. Verification testing of the Gigabit Ethernet communication interface

d. Installation of the Radar Sensor, batteries, Inertial Measurement Unit, etc to the

Airship and integration with communication link

e. Provision of required licenced pilot and other required personnel to execute a 3 day

measurement campaign where the performance of the radar as payload on the

airship will be evaluated under different conditions.

f. It will be the supplier's responsibility to:

i. Operate the airship

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ii. Provide data link access to the radar

iii. Ensure flight safety and safe operation of the airship

iv. Execute various flight patterns as required including

1. Loitering in place

2. Flying a circular path

3. Flying along particular linear targets of interest

4. Executing the flight plans a different altitudes

4. Has access to a test site where the radar sensor capabilities can be evaluated.

a. Ideal test site will provide radar coverage of the following features within 5km from

test site: Train tracks, roads, agricultural activity, mountainous terrain, accessible to

deploy test targets such as corner reflectors.

5. Allow the CSIR to capture marketing material of the radar measurements

6. Provide access for CSIR personnel and a comfortable working environment for the 3 days

at the test site

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3.2. Minimum Specifications Compliance Matrix

The compliance matrix lists the minimum and preferred specifications for the airship capability requirements. Suppliers to

indicate Yes or No whether their offered airship meets the minimum required specifications. In the comment column, please

specify the actual specification applicable and if partially meeting specification please explain.

Requirement Specifications Compliance Matrix

Item User Requirement Min Spec Comply Preferred Meet Comment

Min Spec Spec Preference

(Yes/No) (Yes/No)

1 Maximum Payload weight consisting 25kg 30kg

of the Radar payload, batteries, and

auxiliary equipment

2 Max altitude ceiling above ground 200m 300m

level

3 Able to survive wind speeds of up to 20 knots 24 knots

4 Able to operate in wind speeds up to 15 knots 20 knots

5 Endurance stationary on target 4 hours 8 hours

6 Gigabit Ethernet data link speed when 40 mbits/s 200

flown in visual range of the operator mbits/s

station

7 Ground station link antenna type omni directional

directional antenna

that

follows

airship

8 Flight path accuracy in zero wind 50m 2m

conditions: Can repeat flightpath

within tolerance of previous flight path

9 Exclude all radar bands - in the 1 to Excludes Exclude

10 GHz range - i.e. L, S, C, and X 5-6GHz L, S, C &

bands of radar should not be affected X Radar

by radio links bands

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Annexure C

Technical Evaluation Matrix/Rubrics

The supply of Airship services for Radar Flight Trials over a period of 2 years

RFP No.1213/18/02/2026

Scoring sheet to be used to evaluate functionality

Weighting

Criteria Score description (%)

Airship offered exceeds all the minimum user specifications

= 10

Suitability of Airship infrastructure (as Airship offered meets all the minimum user specifications,

described in scope of work)(Compliance while some Airship specifications exceeds the minimum user 30%

matrix must be completed) specifications = 8

Airship offered meet the minimum user specifications = 5

Airship offered do not meet the minimum user specifications

= 0

Access to a licenced Remote Pilot

with experience to fly the offered Pilot available with valid Remote Pilot Licence = 10 20%

Airship (Copy of valid remote pilot No licenced pilot or pilot licence info not provided = 0

licence)

More than 3 years experience = 10

Number of year experience deploying

At least 2 Years experience = 8and operating Airship Technology 20%

(Experience must be indicated in At least 1 Year experience = 5

company profile) No Experience = 0

5 or more contactable client references supplied = 10

List of contactable client References 3 – 4 contactable client references supplied = 8

(Contacts of references must be 15% 1 – 2 contactable client references supplied = 5

included in technical proposal)

No contactable client references supplied = 0

Airship Safety Certification available and Airship registered

Airship Safety Certification and under an ROC with SACAA = 10

SACAA ROC registration Airship safety case info supplied and 15%

(SACAA certificate/proof of registration certification/registration with SACAA in process = 5

process) No Airship Safety Certification available and Airship not

registered under an ROC with SACAA = 0

TOTAL 100%

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Annexure D

Pricing Schedule

The supply of Airship services for Radar Flight Trials over a period of 2 years

RFP No.1213/18/02/2026

Supplier to provide a detailed cost breakdown for provision of services that includes the following

as a minimum. The first table is for the 1st installation and trial. The second table will be the costs

for subsequent flight trials with the same payload.

Costs for 1st Initial installation and flight trial

Item Description Quantity Rate Price

1.1 1st Installation: Mechanical Integration of SAR Payload onto

Airship (Note 1)

1.2 1st Installation: Electrical & Communications interfaces to

enable remote control of SAR Payload from Ground Station

(Note 1)

1.3 1st Installation: Support for verification testing of safe

installation and interfaces between SAR Payload on Airship

and the Ground Station (Note 1)

1.4 1st Installation: Materials and Components (Note 2)

1.5 Flight Trial: Rental Cost of Airship with ground station (Per

day)

1.6 Flight Trial: Operations support cost of Airship Remote Pilot

and any other crew members required per day (Note 3)

1.7 Transport, subsistence and travel cost if a deployment in

another area is required (Note 4)

1.8 Other costs (Please provide breakdown of any additional

costs)

TOTAL

Annual percentage inflation rate adjustment (Note 5)

Financial year end date: _________________________

Note 1: Please provide a breakdown of the number of hours and labour rate for each individual

that will be involved.

Note 2: Please provide a breakdown of all Materials and/or Components required for installation

of and communications with SAR Payload onboard the Airship

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Note 3: Please provide a breakdown of the labour rate for each crew member that will be

involved.

Note 4: Please provide a breakdown of how CSIR will be billed in the event that a Airship

deployment is required at a location away from the suppliers homebase deployment site.

Note 5: Please provide the annual percentage inflation rate adjustment that will be applicable for

subsequent years. Please also indicate financial year end date

Costs for each subsequent installation and flight trial

(Assume minimum installation time and 3 days of observations)

Item Description Quantity Rate Price

2.1 Installation Labour Costs: Mechanical, Electrical &

Communications Installation of SAR Payload onto Airship

2.2 Installation Material Costs

2.3 Flight Trial: Rental Cost of Airship with ground station (Per

day)

2.4 Flight Trial: Operations support cost of Airship Remote Pilot

and any other crew members required per day (Note 3)

2.5 Transport, subsistence and travel cost if a deployment in

another area is required (Note 4)

2.6 Other costs (Please provide breakdown of any additional

costs)

TOTAL

Annual percentage inflation rate adjustment (Note 5)

Financial year end date: _________________________

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Annexure E

Proposal Form and List of Returnable Documents

The supply of Airship services for Radar Flight Trials over a period of 2 years.

RFP No.1213/18/02/2026

I/We_________________________________________________________________________

[name of entity, company, close corporation or partnership] of [full address]

____________________________________________________________________________

_____________________________________________________________________________

carrying on business trading/operating as

_____________________________________________________________________________

represented by __________________________________________________in my capacity

as

_____________________________________________________________________________

being duly authorised thereto by a Resolution of the Board of Directors or Members or Certificate

of Partners, dated _________________to enter into, sign execute and complete any documents

relating to this proposal and any subsequent Agreement. The following list of persons are hereby

authorised to negotiate on behalf of the abovementioned entity, should CSIR decide to enter into

Post Tender Negotiations with shortlisted bidder(s).

FULL NAME(S) CAPACITY SIGNATURE

________________________ ______________________________ ____________________

________________________ ______________________________ ____________________

________________________ ______________________________ ____________________

________________________ ______________________________ ____________________

I/We hereby offer to supply the abovementioned Services at the prices quoted in the schedule of

prices in accordance with the terms set forth in the documents listed in the accompanying

schedule of RFP documents.

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No specific requirements found

B-BBEE Minimum Level: 3