Supply, installation and 5‑year service of two automated fluoride analyzers for nhls pretoria

• Email: [email protected]
• No phone number, physical address or additional contacts were extracted – verify the tender document for full contact details.

• Submit a complete bid package including the pricing schedule (Annexure B) with the total bid price clearly indicated and identical to the price in the pricing schedule.
• All prices must be VAT‑inclusive, quoted in ZAR and firm/fixed from the closing date for the contract duration.
• Include audited financial statements for the consortium or joint‑venture partners.
• Use the provided costing template; deviation will lead to disqualification.
• Include all costs (installation, delivery, site preparation, waste disposal, exchange‑rate linked portions, any additional costs) and ensure they are clearly itemised.
• No price adjustments based solely on exchange‑rate fluctuations are allowed.
• Submit the bid before 11:00 am on 27 January 2026 to the address specified in the tender notice (address not extracted – verify in the original tender document).
• Ensure all mandatory returnable documents (technical substantiation, compliance declarations, etc.) are attached; missing documents will result in disqualification.

• Mandatory Requirements – any non‑compliance or unanswered mandatory question results in automatic disqualification.
• Technical Functionality – weighted items (e.g., processor speed 20 %, storage 20 %, sensors 20 %, status indicators 20 %, temperature sensor range 20 %).
• Minimum threshold – a bidder must achieve at least 75 % overall technical score to proceed to the next evaluation stage.
• Scoring is based on the substantiation provided (brochure, specification sheet, commitment letter) for each requirement.
• No separate preference points are mentioned; compliance with mandatory and functional criteria is the sole basis for evaluation.

Scope:

• Supply of two (2) automated fluoride analysers with fluoride ion‑selective electrode for the FCL Pretoria laboratory, including installation, qualification, operational performance, service and maintenance for five (5) years.

Mandatory Technical Requirements (non‑compliance = disqualification):

1. Autosampler configurable for two rack types (200 × 17 mm × 100 mm tubes; 120 × 28 mm × 80 mm bottles).

2. Automatic rinse after each sample run.

3. Ability to pipette/aspirate ≥1 ml sample into reaction vessel.

4. Automatic dispensing of solution into reaction vessel.

5. Reaction vessel capacity ≥50 ml with provision for thermometer (Pt1000 or NTC).

6. Reaction vessel accommodates two electrodes and mixing/stirring.

7. Automatic waste discharge.

8. Single‑computer control with software that performs quantitative analysis, interfaces with existing LIMS/Trakcare, provides diagnostics, error logs and user privileges.

9. Computer must run Windows 11, Microsoft Office 365 and licensed antivirus for 5 years.

10. Capability to analyse fluoride in biological samples (blood).

11. Software must include pre‑configured methods for fluoride analysis.

Technical Functionality (scored items, each 20 %):

• Processor speed/RAM (e.g., 16 GB = 20 %).
• Internal storage (e.g., 2 TB = 20 %).
• Sensors on both waste and rinse bottles.
• Status indicators for running/standby/off.
• Temperature sensor range (‑10 °C to 50 °C = 20 %).

Overall technical threshold: ≥75 % required to advance.

• Provide total bid price (VAT inclusive) in the pricing schedule; it must match the amount indicated in the bid cover page.
• Prices must be firm and fixed from the closing date for the contract term.
• Include all delivery costs, installation, site preparation, and any other ancillary costs in the total price.
• No price adjustments based solely on exchange‑rate variations are permitted.
• Indicate any portion of the price linked to exchange‑rate fluctuations and provide substantiation.
• Submit audited financial statements for all consortium/joint‑venture partners.
• Offer must remain valid for 180 days after the closing date.

No specific compliance requirements (e.g., CSD, tax clearance, B‑BBEE, CIDB, CIPC, professional registrations, local content) were extracted from the document. Verify the original tender for any such obligations.