Council for Geoscience Tenders & RFQ's

Returnable documents: all the relevant forms attached to this bid documents must be completed and signed back in black ink where applicable by a duly authorised official. Failure to provide any of the below mentioned documents may lead to disqualification. Yes NO the following are included in the tender document three documents; one (1) original tender document and two (2) copies sbd 1. Invitation to bid bidders must provide proof of tax clearance compliance from SARS; the council for geoscience (cgs) will verify your tax compliance proof in terms of practice note /2018. Tender specification sbd 4. Declaration of interest sbd 6.1. Preference points supplier application form (csd report) government procurement general conditions of contract latest original certified copies of company registration certificate shareholding breakdown per race, gender and percentage shareholding with shareholders of the bidding company who are not individuals. In a case where bbbbee certificate is a requirement to submit in order to score points on specific goals, a certified valid sanas accredited certificate or DTI certificate, sworn affidavit will be required. Certificates issued by irba and accounting officers have been discontinued. Certified BBBEE certificate (for consortium or joint venture a consolidated BBBEE certificate must be submitted) the cgs’s document must be kept as supplied and submitted with all schedules/forms fully completed. Any other documents, certificates etc. Must be attached as annexure to the official cgs document. NO bid forwarded by telegram, telex, facsimile or similar apparatus will be considered. In case of joint venture, trust or consortiums please submit joint venture agreement. CGS-TEM-2025-0839 rev0 2 effective date: 30/11/2025 appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S install and commission a new automated benchtop electric fusion fluxer including maintenance for a period of three years to the council for geoscience, bid conditions 2.1 Bidders shall provide full and accurate answers to all (including mandatory) question posed in this document and are required to explicitly state either "accept” or “not accept” (with a, )" regarding compliance with the requirements. Where necessary, the bidder shall substantiate their response to a specific question. 2.2 A “✓” under “accept” will be interpreted as full compliance/acceptance to the applicable paragraph. A “✓” under “accept” will be interpreted that the bidder(s) has/have read and understood the paragraph, a “✓” under “not accept” will be interpreted that the bidder does not accept the content of the applicable paragraph. 2.3 The following bid conditions will govern the contract between the cgs and the successful bidder: not requirement accept accept bidders are invited to offer the services in accordance with the attached specifications and the conditions within this document. The bidder(s) shall accept cgs’s interpretation of any specific requirement in the bid documents or specifications should there be a difference of interpretation between the bidder(s) and cgs. Should any dispute arise as a result of this of this bid and/or the subsequent contract, which cannot be settled to the mutual satisfaction of the bidder(s) and cgs’s, IT shall be dealt with in terms of paragraph 23 of the general conditions of contract? Should there be any discrepancies between the bid conditions and any other documentation that forms part of this RFB, the bid conditions shall take preference. Not documentation accept accept fully comprehensive service documentation shall be supplied in english by each bidder, which shall explicitly and detail, describe the service(s) offered. This documentation shall include sufficient detail to clearly give the reader a precise and unambiguous description of the service(s) offered. Incomplete or incomprehensive service documentation will result in rejection of the offer. Not selection accept accept cgs reserves the right to make a selection solely on the information received in the bids or to negotiate further with one or more bidder(s). Should cgs consider IT necessary, the bidder(s) shall agree to an inspection of the resources and works of the bidder, if so required? To contact any bidder during the evaluation period, to clarify information only, without informing any other bidder. CGS-TEM-2025-0839 rev0 3 effective date: 30/11/2025 appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S install and commission a new automated benchtop electric fusion fluxer including maintenance for a period of three years to the council for geoscience not copyright accept accept the specifications are the intellectual property of cgs. The contents of any specifications are the property of cgs and are confidential. IT shall not in any manner be reproduced, destroyed, lent or given away without the permission. Not submission of bid accept accept cgs may also reject an offer if the bidder(s) fail to complete the standard bidding documents in this tender document. Not service approval accept accept the procuring of the services shall not take place until cgs has given final approval of all procedures. Not upfront / deposit payments accept accept cgs will not make any upfront payment or deposit payments to the successful bidder(s) for goods or services. Cgs will pay 30 days after delivery of goods or service and receipt of an invoice., Bidding structure indicate the type of bidding structure by marking with an ‘x’: individual bidder joint venture consortium if joint venture or consortium, indicate the following for prime bidder: name of prime contractor registration number VAT registration number contact person telephone number fax number e-mail address postal address physical address if joint venture or consortium, indicate the following for all partners other than prime bidder: name of partners registration number CGS-TEM-2025-0839 rev0 4 effective date: 30/11/2025 appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S install and commission a new automated benchtop electric fusion fluxer including maintenance for a period of three years to the council for geoscience VAT registration number contact person telephone number fax number e-mail address postal address physical address, response format bidders must respond using the following response format: schedule description schedule 1 executive summary the executive summary must cover the following, paragraph 1: the bidder must indicate in their bid response to the cgs whether they are responding as a prime bidder, joint venture, consortium or partnership and list the parties and explain their roles., Paragraph 2: the bidder must indicate that the signatory of the company / consortium is duly designated to sign the bid response on our behalf of the consortium or joint venture., Paragraph 3: summary of similar work done in the past., Paragraph 4 : high level summary of their response. Schedule 2 sbd 1 schedule 3 bidders must provide proof of tax compliance status pin from SARS. the cgs will verify your tax compliance proof in terms of practice note /2018 schedule 4 functional response schedule 5 price breakdown (indicate cost drivers) in separate envelope or any form of packaging schedule 6 sdb 6.1 (Preference points form) and certified BBBEE certificate schedule 7 central supplier database schedule 8 general conditions of contract 2010 nb: the response must have an index and the document must be neatly divided using the above-mentioned format in sequence. CGS-TEM-2025-0839 rev0 5 effective date: 30/11/2025 appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S install and commission a new automated benchtop electric fusion fluxer including maintenance for a period of three years to the council for geoscience, requirements and evaluation of joint venture or consortium submissions, the jv agreement for jv partners must be submitted indicating a percentage split up to 100% for partners to render the agreement valid which must include, among other things, but to limited to role and responsibilities of each jv partner in the contract, jv bank account and power of attorney to sign the bid document on behalf of the jv. Etc, all the jv partners or the lead partner must submit mandatory documents, where applicable, depending on the nature of the project, please refer to mandatory requirements for this bid., All the jv partners or unincorporated jv must submit administrative documents i.e. Csd, company registration documents etc, please refer to administrative requirements of this bid., Specific goals evaluation for incorporated jv shall be applied considering a valid consolidated BBBEE certificate., Specific goals evaluation for unincorporated jv shall be applied proportionally in accordance with the jv % split., Below is a demonstration of points allocation for specific goals where the total points claimed will be the sum of the percentage work allocation for each partner multiplied by the percentage weighting for the race category, multiplied by the percentage ownership in the relevant specific goals. (If applicable). Example of the formula CGS-TEM-2025-0839 rev0 6 effective date: 30/11/2025 appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S install and commission a new automated benchtop electric fusion fluxer including maintenance for a period of three years to the council for geoscience sdb 1 part a invitation to bid you are hereby invited to bid for requirements of the council for geoscience bid closing CGS-2026-021S closing date: 02 october 2026 11h00 number: time: appointment of a service provider to supply, deliver, install and description commission a new automated benchtop electric fusion fluxer including maintenance for a period of three years to the council for geoscience bid response documents may be deposited in the bid box situated at (street address) council for geoscience 280 pretoria street silverton, pretoria 0001 bidding procedure enquiries may be technical enquiries may be directed to: directed to contact person sasavona chauke contact person nokuphiwa mbulawa telephone 012 841 1059 telephone 012 841 1251 number number facsimile n/a facsimile n/a number number e-mail address [email protected] E-mail address [email protected] Supplier information name of bidder postal address street address telephone code number number cellphone number facsimile code number number e-mail address VAT registration number central supplier tax supplier compliance compliance or maaa database status system pin: NO: CGS-TEM-2025-0839 rev0 7 effective date: 30/11/2025 appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S install and commission a new automated benchtop electric fusion fluxer including maintenance for a period of three years to the council for geoscience are you the are you a foreign accredited yes NO based supplier for the yes NO representative in goods / services [if yes, answer the south africa for [if yes enclose proof] questionnaire below] offered? The goods /services offered? Questionnaire to bidding foreign suppliers is the entity a resident of the republic of south africa (RSA)? yes NO does the entity have a branch in the RSA? yes NO does the entity have a permanent establishment in the RSA? yes NO does the entity have any source of income in the RSA? yes NO is the entity liable in the RSA for any form of taxation? Yes NO if the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Below. Part b terms and conditions for bidding, bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document. 1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential procurement regulations, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7)., Tax compliance requirements 2.1 Bidders must ensure compliance with their tax obligations. CGS-TEM-2025-0839 rev0 8 effective date: 30/11/2025 appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S install and commission a new automated benchtop electric fusion fluxer including maintenance for a period of three years to the council for geoscience 2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax status. 2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website www.sars.gov.za. 2.4 Bidders may also submit a printed tcs certificate together with the bid. 2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a separate tcs certificate / pin / csd number. 2.6 Where NO tcs pin is available, but the bidder is registered on the central supplier database (csd), a csd number must be provided. 2.7 NO bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state.” Nb: failure to provide / or comply with any of the above particulars may render the bid invalid. Signature of bidder: capacity under which this bid is signed: (proof of authority must be submitted e.g. Company resolution) date: CGS-TEM-2025-0839 rev0 9 effective date: 30/11/2025 appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S install and commission a new automated benchtop electric fusion fluxer including maintenance for a period of three years to the council for geoscience