Supply & install condom testing equipment – gauteng government RFP tender

{"closingDate":"09 July 2026","closingTime":"11:00am","briefingSession":"{\"date\":\"22 June 2026\",\"time\":\"11:00am\",\"venue\":\"e for Bidders to submit consolidated requests for 22 June 2026\",\"is_compulsory\":false}"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"E FOLLOWING PARTICULARS MUST BE FURNISHED"}

Returnable Documents: directly. Suppliers will have to register on NaƟonal Treasury Central Supplier Database (CSD) as per, NaƟonal Circular No /6 – Central Supplier Database;, All exisƟng and prospecƟve suppliers are requested to register on the CSD by accessing the NaƟonal, Treasury website at www.CSD.gov.za., 4 Appendix D SBD 4 Bidder’s Disclosure, 6 Appendix F SBD 6.1 Preference points claim form in terms of the PreferenƟal, 7 Appendix G SBD 1, 8 Appendix H CSD Report / Proof of banking details for internaƟonal suppliers

evaluated further on stage 2 funcƟonality evaluaƟon.

Stage 2: FuncƟonality EvaluaƟon

Functionality will be measured on a scale of 1-5. Poor:1, Average:2, Good:3, V.Good:4, Excellent:5 sub weight Weight

Bidders must provide a detailed lead times for each stage from order date to delivery on site. Lead times for

each stage to be included (e.g. manufacturing, shipment, delivery to site etc).

Only bidders that meet the minimum threshold of 75 % will be evaluated further on Preference Point

System (Price and specific goals).

6. Preference Point System (Price and Specific Goals)

Bids will be evaluated in terms of the PreferenƟal Procurement RegulaƟon of 2022, where the 80/20

preference points system (price and specific goals) will be used.

as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 80/20 preference point

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

Preference points claim form in terms of the preferential procurement

This preference form must form part of all tenders invited. It contains general information and serves

The current condom burst cabinets are old and not sufficient to process the inflow of samples

efficiently and effecƟvely. The current burst cabinets are in the process of being scrapped as they have

exceeded their lifespan and replacement parts are not available. The purpose of replacing the condom

burst cabinets is the following:

 To improve current poor turnaround Ɵme and increase volume of issued test reports.

 To reduce overƟme.

 The laboratory intends to aƩain SANAS accreditaƟon for female condoms according to SANS

25841, therefore this burst cabinet can provide the required operaƟon efficiency.

2. Applicable and reference documents

 Female condom leak equipment is used for tesƟng holes on the condom by detecƟng visible and

non-visible holes and other visible defects following ISO 25841 test standard.

 The equipment clamps is to be adaptable to different types of female condoms.

 The equipment is to comply with ISO 25841 test apparatus requirements.

The South African Bureau of Standards (SABS) is inviƟng experienced and reputable (Suppliers) Bidders

to submit proposals for the supply, delivery and installaƟon of 6 condom inflaƟon burst volume and

pressure tesƟng equipment (burst cabinet).

2. ConfidenƟality

• Bidders who make a misrepresentaƟon on the above 2 points or any other material fact.

5.3 Technical EvaluaƟon Process

Stage 1: Mandatory Requirements

No Criteria Required Documents SubmiƩed

and meet

requirements

1 Technical Compliance of Proposed Condom InflaƟon Burst Volume

and Pressure TesƟng Equipment (Burst Cabinet)

Proposed female condom inflaƟon burst volume and pressure tesƟng

equipment (burst cabinet):

1.1 Pressure and volume measurement is to achieve expanded uncertainty Brochure, or Catalogue that include the

using a 95% confidence interval ±3,0 % for volume and ±0,05 kPa for product/technical specificaƟon

pressure.

1.2 The systems to be designed in accordance with the requirements of ISO DeclaraƟon of Conformity- confirming

4074, ISO 25841 and male and female condoms specificaƟons. that the equipment meets the standard

Only bidders that submiƩed and/or meet all the mandatory required documents will be

evaluated further on stage 2 funcƟonality evaluaƟon.

of 29 Publication date: 17 June 2026

Stage 2: FuncƟonality EvaluaƟon

Bids will be evaluated in terms of funcƟonality based on the following criteria:

no. Selection Criteria

Functionality will be measured on a scale of 1-5. Poor:1, Average:2, Good:3, V.Good:4, Excellent:5 sub weight Weight

1 Company Experience (Track Record)

Standards (sabs)

RFP number: 201976

Description: supply, delivery and installation of 6 condom inflation burst volume and

Pressure testing equipment (burst cabinet)

CLOSING DATE: 09 July 2026

CLOSING TIME: 11:00am

Copyright NoƟce:

This document contains informaƟon that is proprietary and confidenƟal to SABS who has all rights of copyright

in it. Any disseminaƟon, distribuƟon, reproducƟon, or disclosure in any form of the content of this document

is forbidden without prior authorisaƟon of SABS. The SABS will strictly enforce its rights against any acts of

copyright infringement.

of 29 Publication date: 17 June 2026

It is therefore imperaƟve that NO SERVICES are rendered prior to the formal agreement becoming

effecƟve.

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Appendix A – Scope of Work

Supply, deliver and installation of 6 condom inflation burst volume and

Pressure testing equipment (burst cabinet)

1. Background

You are hereby invited to bid for requirements of the (name of department/ public entity)

BID NUMBER: RFP 201976 CLOSING DATE: 09 July 2026 CLOSING TIME: 11:00am

Supply, deliver, and install of 6 commission inflation burst volume and pressure

Description testing equipment (burst cabinet)

Bid response documents may be deposited in the bid box situated at (street address)

1 Technical Compliance of Proposed Condom InflaƟon Burst Volume and Pressure TesƟng Equipment (Burst Cabinet) Proposed female condom inflaƟon burst volume and pressure tesƟng equipment (burst cabinet): 1.1 Pressure and volume measurement is to achieve expanded uncertainty Brochure, or Catalogue that include the using a 95% confidence interval ±3,0 % for volume and ±0,05 kPa for product/technical specificaƟon pressure. 1.2 The systems to be designed in accordance with the requirements of ISO DeclaraƟon of Conformity- confirming 4074, ISO 25841 and male and female condoms specificaƟons. that the equipment meets the standard Only bidders that submiƩed and/or meet all the mandatory required documents will be evaluated further on stage 2 funcƟonality evaluaƟon. of 29 Publication date: 17 June 2026 Stage 2: FuncƟonality EvaluaƟon Bids will be evaluated in terms of funcƟonality based on the following criteria: no. Selection Criteria Functionality will be measured on a scale of 1-5. Poor:1, Average:2, Good:3, V.Good:4, Excellent:5 sub weight Weight 1 Company Experience (Track Record) Proven track record and experience of successfully delivering and commissioning of a condom equipment. Acceptable supporting documents/ evidence will be the contactable reference letter from previous clients within the past 5 years. No reference letter and/or related to delivery of a condom equipment 0 30% 1 reference letter 1 2 reference letters 3 3 reference letters 5 2 Approval by OEM Bidders must be an approved service provider of the OEM. Bidders must provide a letter, and/or certificate from the OEM and/or an agreement with the OEM confirming that the bidder is an approved service provider/reseller/distributor/agency of the proposed OEM product. Should the bidder be an OEM of the product proposed, the bidder must confirm in writing that they are an OEM 20% of the product proposed. No proof provided 0 Proof provided 5 3 Warranty Service Provision of a 24-month after-sales service declaration. 30% No warranty provided 0 24 months warranty 5 4 Delivery Lead Time Bidders must provide a detailed lead times for each stage from order date to delivery on site. Lead times for each stage to be included (e.g. manufacturing, shipment, delivery to site etc). It is also important to note that the given lead times will go into our final contract, and the awarded bidder will be held accountable to the lead times provided. No delivery lead time provided 0 20% Delivery lead time of more than 12 months 1 Delivery lead time between >9 months – 12 months 2 Delivery lead time between >6 months – 9 months 3 Delivery lead time between >3 months – 6 months 4 Delivery lead time 3 months or less 5 100% Minimum threshold is 75% Only bidders that meet the minimum threshold of 75 % will be evaluated further on Preference Point System (Price and specific goals).

Preference Point System (Price and Specific Goals) Bids will be evaluated in terms of the PreferenƟal Procurement RegulaƟon of 2022, where the 80/20 preference points system (price and specific goals) will be used.

Feedback on Proposals Once the recommendaƟon to the Bid AdjudicaƟon CommiƩee has been approved, the successful and unsuccessful bidder(s) will be noƟfied in wriƟng. of 29 Publication date: 17 June 2026 Successful bidder/s will be issued with a noƟficaƟon leƩer. Such noƟficaƟon does not consƟtute an agreement. The award is wholly subject to the successful Bidder entering into a duly signed contract with SABS.

ContracƟng Successful bidder(s) will be required to enter a contract with the SABS. A formal Agreement will be signed with the successful bidder and SABS further reserves the right to amend, alter or delete clauses relaƟng to, but not limited to insurance, indemnity, undertaking, guarantees, Intellectual Property, service levels and / or tax compliance. SABS shall not be liable for any costs expended by the bidder prior to any formal agreement being signed. It is therefore imperaƟve that NO SERVICES are rendered prior to the formal agreement becoming effecƟve. of 29 Publication date: 17 June 2026 Appendix A – Scope of Work SUPPLY, DELIVER AND INSTALLATION OF 6 CONDOM INFLATION BURST VOLUME AND PRESSURE TESTING EQUIPMENT (BURST CABINET) No Requirement Detailed descripƟon

The new system to be able 1. The systems to be designed in accordance with the requirements of ISO 4074, ISO 25841 to replace the existing and WHO male and female condoms specificaƟons. system effectively with 2. The pressure and volume measurement is to achieve expanded uncertainty using a 95% confidence interval ±3,0 % for volume and ±0,05 kPa for pressure. regards to performance

Power requirement 220-240V,50Hz requirements.

Compressed Air Supply 6kpa pressure.

IniƟal equipment calibraƟon to be conducted by the supplier during the installaƟon phase, and the calibraƟon cerƟficate should be made available.

The hardware to be easily maintained by laboratory staff with minimal effort. (The service provider must provide AŌer sales service maintenance)

The equipment clamps are to be adaptable to different types of female condoms.

Provision of PC and other accessories.

SoŌware (for data download, analysis) and to be compaƟble with ICT requirements. SoŌware to be in English.

The service provider must provide a 12-month warranty for the equipment.

A 24-hour turnaround Ɵme aŌer sale support of the test system (hardware and soŌware) is mandatory.

Preferably the system must have automated unrolling inflaƟon for male condoms.

The service provider to provide competency training and uncertainty of measurement on the equipment. of 29 Publication date: 17 June 2026

PC TECHNICAL SPECIFICATION Line Item Current Proposed Comments Desktop Dell OpƟPlex 7010 Dell, HP or equivalent OperaƟng Systems Windows 7 (32-bit) Windows 11 (64 bit) Version Service Pack 1 Build 7601 CompaƟble with windows Network Adapter Intel (R) 82579LM Gigabit Service provider to include Ensure network cards provided are compaƟble Network ConnecƟon all required network cards with test hardware CommunicaƟon Port (PCi-e) (COM1) Processor I5-3470 CPU @ 12 Gen Core i7 (dual Core) 3.20Ghz,3201 Mhz, 4 Core (s) 4 Logical Pro Installed Memory 4.00 GB 8GB DDR 4 Hard drive 500GB (ParƟƟoned) 500GB SATA 6Gbps (ParƟƟoned) Monitor 20 inches 20 inches Warranty Out of support 12 months

INSTALLATION The service provider to ensure that the supplied equipment is compaƟble to the South African supply system:  220 – 240-volt 50hz Power Supply – 3-pin SA Standard plug on each cabinet.  Compressed Air Supply: 6kpa pressure.  Coupling – K53 – CK – 6, for each cabinet. NB: The supplier must submit an installaƟon cerƟficate.

DELIVERY AND COMMISSIONING Delivery Terms: Incoterms® 2020 – Delivered At Place (DAP) to SABS Headoffice Address: 1 Dr Lategan Road, Groenkloof, Pretoria. The service provider is responsible for the following but not limited to:  Delivery, installaƟon and commission of the equipment in line with the requirements from the scope of work at SABS.  Demonstrate the use of equipment especially the capability of this instrument to have a channel-to-channel electrical isolaƟon without compromising accuracy or damaging the equipment.  NB: During commissioning the supplier shall demonstrate all material, design, product, or service functionality.  This will be compared to the requirements described in this product specification. Compliance will be confirmed by both SABS and the supplier signing off against each requirement.

TRAINING The service provider is responsible for the provision of on-site training to 3 SABS personnel and provision of the training manuals. Training requirements should include but not be limited to: of 29 Publication date: 17 June 2026  TroubleshooƟng of the system by the test officers.  Safe operaƟng procedure The service provider shall give SABS the following documents, calibraƟon cerƟficate, operaƟng manual for the equipment, wiring diagrams, source codes, basic diagnosis, emergency operaƟons, drawings, electrical compliance cerƟficate (if needed), soŌware and safety data sheet, and compliance for operaƟon.

SERVICES TO BE SUPPLIED BY SABS The supplier is responsible for noƟfying SABS of any service that might be required for the installaƟon, commissioning and operaƟon of the equipment. This noƟficaƟon must be submiƩed together with the original quotaƟon.

CONDITIONS  System to be compaƟble to ICT requirements.  To have heavy duty industrial standard.

MAINTENANCE AND SUPPORT The service provider will be required to provide the following:  Full maintenance and aŌer sales support for the equipment for a period of 2 years.  Failure mode and effect analysis (FMEA).  Include scheduled inspecƟons, preventaƟve maintenance, and 24/7 breakdown support.  CalibraƟon requirements.

Points Allocation: 3 points

B-BBEE Details: closure in any form of the content of this document

is forbidden without prior authorisaƟon of SABS. The SABS will strictly enforce its rights against any acts of

copyright infringement.

of 29 Publication date: 17 June 2026

The following particulars must be furnished

(Failure to do so may result in your proposal being disqualified)

Name of bidder

Postal address

Street address

Telephone number (code) (number)

Facsimile number (code) (number)

Cellphone number

E-mail address

VAT registration number

HAS AN ORIGINAL AND VALID TAX CLEARANCE CERTIFICATE BEEN SUBMITTED? YES or NO

Has a b-bbee status level verification certificate been submitted? Yes or NO

If yes, who was the certificate issued by?

An accounting officer as contemplated in the close corporation act (cca) 

A verification agency accredited by the south african accreditation system (sanas) 

A registered auditor 

[Tick applicable box]

Name of authorised person

Signature of bidder

Capacity under which this bid is

Signed

Date

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1. Intent

The South African Bureau of Standards (SABS) is inviƟng experienced and reputable (Suppliers) Bidders

to submit proposals for the supply, delivery and installaƟon of 6 condom inflaƟon burst volume and

pressure tesƟng equipment (burst cabinet).

2. ConfidenƟality

This document may not be used for any purpose by the Bidder other than for developing their response

to it, and all reasonable efforts must be taken by the Bidder to ensure confidenƟality of any informaƟon

provided. This document and any other informaƟon of a confidenƟal nature provided to the Bidder

during the Request for Proposal (RFP) process are to be covered by the non-disclosure agreement signed

between the SABS and the Bidder.

3. Procedural compli

3.1 Intent to respond

An interested Bidder is required to advise the SABS of its intenƟon to submit a proposal by compleƟng

and returning the “IntenƟon to Respond” form (Appendix B) no later than 09 July 2026. Should a party

decide not to respond to this RFP, you are requested to conƟnue to treat the informaƟon as confidenƟal

in perpetuity.

3.2 Responsibility for costs

Under no circumstances shall the SABS accept any responsibility whatsoever for any of the Bidder’s costs

associated with the preparaƟon and/or submission of its Bid/Proposal, including any costs incurred by

the Bidder prior to the signature, by both parƟes, of an agreement resulƟng from a successful bid.

3.3 Amendments to the RFP

Amendments to this document shall only be effecƟve if agreed by the SABS and confirmed in a wriƩen

addendum to the RFP. The SABS reserves the right to modify the scope of this document at any Ɵme

prior to and aŌer the award of the tender.

3.4 Delivery of proposals or bids

The Bidder is responsible for ensuring that the Bid/Proposal is submiƩed and delivered on Ɵme to

[email protected] . The SABS undertakes that the Bids/Proposals shall be stored in a secure

place, opened at the same Ɵme and not before the deadline for submission.

Note: The above email address should only be used for submission of proposals. No clarity seeking

quesƟons should be send to this email address. (see 4.2 below)

3.5 No obligaƟon to proceed

The SABS reserves the right to disconƟnue the RFP process at any Ɵme prior to the formaƟon of the

envisaged agreement and will give wriƩen reasons for the cancellaƟon upon wriƩen request to do so.

The SABS, its subsidiaries, shareholders, advisors, directors, employees, representaƟves including the

SABS RepresentaƟve shall not be liable for any losses, claims or damages of whatsoever nature or

howsoever arising that may be sustained by a Bidder or any other person as a result of its parƟcipaƟon

or any amendment, terminaƟon or suspension of the process set out in this RFP or its exclusion from

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parƟcipaƟng in the tender process at any point. It is an express term that SABS shall in no way be liable

for any indirect/consequenƟal damages, loss of profits, etc. suffered by the Bidder during the RFP

process, award, negoƟaƟng and/or contracƟng phase.

AŌer any cancellaƟon of the tender process or the rejecƟon of all tenders due to non-compliance with

the thresholds, SABS may abandon the proposed work and services, have it performed in any other

manner, or re-issue a similar invitaƟon to tender at any Ɵme.

3.6 No contract

Bidders shall note that this RFP does not commit the SABS to any course of acƟon resulƟng from the

receipt of Bids/Proposals and the SABS may, at its discreƟon, reject any Bid/Proposal that does not

conform to instrucƟons and specificaƟons that are contained herein or select a Bidder based upon its

own unique set of criteria. SABS also reserves the right not to select a Bidder/award the tender. The

SABS does not become bound by any obligaƟons prior to the signature, by both parƟes, of an agreement

• to be negoƟated, resulƟng from a successful bid.

Nothing in this document shall be construed as a contract between the parƟes and no communicaƟon,

whether verbal or wriƩen, by the SABS personnel or agents during the course of this process shall create

such a contract in respect of the requirements specified in this RFP.

4.2 Requests for clarificaƟon/addiƟonal informaƟon

Requests for addiƟonal informaƟon, quesƟons or issues fundamental to the quality or clarity of the

response should be submiƩed using the 'Request for Proposal Enquiry’ (Appendix N). AddiƟonal

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informaƟon will be provided at the discreƟon of the SABS. The SABS also reserves the right to provide

the same informaƟon to all other interested Bidders.

4.3 Contact informaƟon

All enquiries regarding this RFP must be e-mailed to [email protected] . Bidders must not

contact any other SABS personnel regarding this RFP as this may lead to disqualificaƟon of the bid. Also

note that any canvassing by Bidders regarding this RFP will result in disqualificaƟon.

4.4 Timescale

The proposed Ɵmescales for the RFP process are indicated below.

4 Final Date for Bidders to submit consolidated requests for 22 June 2026

clarificaƟon (QuesƟons)

QuesƟons to be send to [email protected]

5 SABS clarificaƟon. (Not further clarificaƟon aŌer this date) 26 June 2026

6 Appendix C, Non-disclosure Agreement /ConfidenƟality Undertaking 09 July2026

signed and submiƩed

7 Appendix B, IntenƟon to respond released and submiƩed 09 July 2026

8 Proposal Submission Date 09 July 2026,

Proposals to be send to [email protected] 11:00am

9 EvaluaƟon of proposals TBA

10 Awarding of Tender (Next BAC seaƟng) TBA

4.5 Management summary

This secƟon should be submiƩed as a separate document. The informaƟon to be provided in the

o Company profile o Completed ‘Statement of

compliance’ (Appendix K)

4.6 PresentaƟons

The SABS reserve the right to request bidders to present for clarificaƟon.

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4.7 ClarificaƟon and inspecƟons

The SABS may submit clarificaƟon in wriƟng on specific tender aspects to obtain a beƩer understanding

of the received bid/s. This may also include possible inspecƟons of the Bidder’s premises at an agreed

upon date and Ɵme.

4.8 Submiƫng a response

4.8.1 Due date

o Proposals/ Bids are to be submiƩed by closing date and Ɵme as sƟpulated on .

o Proposals/ Bids must be submiƩed electronically to [email protected] indicaƟng the

tender reference number and descripƟon on the subject. Maximum size 14MB.

o Proposals/ Bids must be submiƩed on PDF Files (compressed zipped folder if necessary).

o Proposals/Bids submiƩed via a link and/or “we transfer” will not be accepted.

o The responsibility for on-Ɵme submission rests enƟrely with the Bidders.

o Late submissions will NOT be accepted.

o The above email address should only be used for submission of proposals. No clarity seeking

quesƟons should be send to this email address.

4.8.2 Proposal format

Each proposal shall include a detailed descripƟon of the Bidder’s capabiliƟes with regard to the

requirements set out in Appendix A and SecƟon 5.3 of the Mandatory EvaluaƟon and 5.4 Technical

EvaluaƟon.

4.8.3 Central Supplier Database (CSD) RegistraƟon

2 Appendix B QuotaƟon/Pricing Requirement

3 Appendix C IntenƟon to Respond

4 Appendix D SBD 4 Bidder’s Disclosure

6 Appendix F SBD 6.1 Preference points claim form in terms of the PreferenƟal

procurement RegulaƟon 2022

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7 Appendix G SBD 1

8 Appendix H CSD Report / Proof of banking details for internaƟonal suppliers

9 Appendix I BBBEE/ Sworn affidavit (claim specific goals)

10 Appendix J Management Summary (including Statement of Compliance)

efficiently and effecƟvely. The current burst cabinets are in the process of being scrapped as they have

exceeded their lifespan and replacement parts are not available. The purpose of replacing the condom

burst cabinets is the following:

 To improve current poor turnaround Ɵme and increase volume of issued test reports.

 To reduce overƟme.

 The laboratory intends to aƩain SANAS accreditaƟon for female condoms according to SANS

25841, therefore this burst cabinet can provide the required operaƟon efficiency.

of 29 Publication date: 17 June 2026

 TroubleshooƟng of the system by the test officers.

 Safe operaƟng procedure

The service provider shall give SABS the following documents, calibraƟon cerƟficate, operaƟng manual

for the equipment, wiring diagrams, source codes, basic diagnosis, emergency operaƟons, drawings,

electrical compliance cerƟficate (if needed), soŌware and safety data sheet, and compliance for

operaƟon.

I, the undersigned, (name)............................................................................... in submiƫng the

accompanying bid, do hereby make the following statements that I cerƟfy to be true and complete

in every respect:

3.1 I have read, and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and

complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultaƟon,

communicaƟon, agreement or arrangement with any compeƟtor. However, communicaƟon between

partners in a joint venture or consorƟum2 will not be construed as collusive bidding.

3.4 In addiƟon, there have been no consultaƟons, communicaƟons, agreements or arrangements with any

compeƟtor regarding the quality, quanƟty, specificaƟons, prices, including methods, factors or

formulas used to calculate prices, market allocaƟon, the intenƟon or decision to submit or not to

submit the bid, bidding with the intenƟon not to win the bid and condiƟons or delivery parƟculars of

the products or services to which this bid invitaƟon relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any compeƟtor, prior to the date and Ɵme of the official bid opening or of the awarding

of the contract.

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2 Joint venture or ConsorƟum means an associaƟon of persons for the purpose of combining their experƟse, property,

capital, efforts, skill and knowledge in an acƟvity for the execuƟon of a contract.

3.5 There have been no consultaƟons, communicaƟons, agreements or arrangements made by the bidder

with any official of the procuring insƟtuƟon in relaƟon to this procurement process prior to and during

the bidding process except to provide clarificaƟon on the bid submiƩed where so required by the

insƟtuƟon; and the bidder was not involved in the draŌing of the specificaƟons or terms of reference

for this bid.

3.6 I am aware that, in addiƟon and without prejudice to any other remedy provided to combat any restricƟve

pracƟces related to bids and contracts, bids that are suspicious will be reported to the CompeƟƟon

Commission for invesƟgaƟon and possible imposiƟon of administraƟve penalƟes in terms of secƟon

59 of the CompeƟƟon Act No and or may be reported to the NaƟonal ProsecuƟng Authority

(NPA) for criminal invesƟgaƟon and or may be restricted from conducƟng business with the public

sector for a period not exceeding ten (10) years in terms of the PrevenƟon and CombaƟng of Corrupt

AcƟviƟes Act No or any other applicable legislaƟon.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6

Of PFMA SCM instruction /22 on preventing and combating abuse in the

The South African Bureau of Standards (SABS), an organisaƟon established in terms of secƟon 2 of the

Standards Act (), whose registered office is at 1 Dr Lategan Road, Groenkloof, Pretoria, 0001, South

AND __________________ (“the Bidder”),

RegistraƟon Number: ___________________________ whose registered office is at

_____________________________________________________________________________________

_______________________________________________________________________________

(HereinaŌer referred to as the “parƟes”)

WHEREAS in the course of discussions and/or negoƟaƟons with the South African Bureau of Standards, the

Bidder has received, or may receive in future, informaƟon relaƟng to 201976 for the South African Bureau of

Standards and other related informaƟon hereinaŌer referred to as “ConfidenƟal InformaƟon”. “ConfidenƟal

informaƟon” shall include, but not be limited to any informaƟon disclosed by the SABS and / or any of its their

affiliates, employees, agents, representaƟves, subcontractors and consultants to the Bidder, its employees,

agents, representaƟves and consultants, whether orally, in wriƟng, by graphic, pictorial or electronic format,

which informaƟon includes but is not restricted to Business informaƟon, including know how, commercial

and technical aspects of products, processes and services; status and capabiliƟes of the SABS’ business; The

SABS or its subcontractors’ markeƟng and planning programs, products specificaƟons, Service specificaƟons,

plans, drawings, test results and findings; financial, operaƟonal and technical data; and parƟcular types of

technologies and invenƟons, that already currently exist or that the SABS wishes to be developed, which

could be subject to intellectual property rights, whether registered and/or unregistered.

Therefore, the parƟes wish to agree as follows:

1. The Bidder undertakes to keep strictly secret and confidenƟal all confidenƟal informaƟon

relayed or transmiƩed to it in any manner or form and will not divulge any part of the ConfidenƟal

InformaƟon directly or indirectly to any person, firm or enƟty (other than such of its employees who

have a need to know the ConfidenƟal InformaƟon for the purposes of fulfilling the Bidder’s obligaƟon

to the South African Bureau of Standards).

2. The Bidder undertakes to not make copies of the ConfidenƟal InformaƟon or otherwise

disseminate any of the ConfidenƟal InformaƟon (except as may be required to fulfil specific

obligaƟons towards South African Bureau of Standards) without South African Bureau of Standards

express prior wriƩen consent.

3. This agreement applies to informaƟon whether or not such informaƟon is marked as or

appears to be confidenƟal and whether or not such informaƟon is of commercial use to South African

of 33 Publication date: 17 June 2026

Appendix I – BBBEE CerƟficate/Sworn Affidavit (Claim Specific Goals)

of 33 Publication date: 17 June 2026

The service provider shall provide a comprehensive warranty for the equipment for a period of 24

months from the date of commissioning.

The warranty shall cover all defects in materials and workmanship, including parts and labour, and shall

include on-site repair or replacement at no addiƟonal cost to SABS.

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Appendix B

QuotaƟon Template/Pricing Requirements

Item DescripƟon QuanƟty Unit Total

No Price price

(ZAR) (ZAR)

1 6 Condom InflaƟon Burst Volume 1 R R

and Pressure TesƟng Equipment

(Including all components as per

technical specificaƟons)

2 PC/ Computer 1

3 Delivery to SABS Headoffice (All 1 R R

applicable cost including but not

limited to Packaging, Shipping,

and Insurance if applicable)

4 InstallaƟon & Commissioning 1 R R

5 Training (including training 3 R R

manuals and all sƟpulated

documents)

6 Two-year Maintenance and 24 R R

calibraƟon months

7 Any other applicable cost R R

Subtotal R R

VAT (15%) r r

Grand Total R R

Notes:

 Bidders should propose fixed prices, where foreign currency is involved, bidders should

make provision for forward cover.

 The above pricing template should be used as a guide; bidders can submit a detailed

pricing breakdown.

 Bidders are required to refer to the RFP document for detailed scope of work before

compleƟng or submiƫng the quotaƟon.

 Training quanƟƟes is subject to change. Rate per person is required on training.

 Prices must be quoted in South African Rand, inclusive of all applicable TAXES.

 Where InternaƟonal currencies is used, bidders are required to include the South African

Rand value.

Bidder name: ___________________________________________________

Authorized signatory: ____________________________________________________

Date: ____________________________________________________

of 33 Publication date: 17 June 2026

Appendix C

IntenƟon to respond to the Request for Proposal

We hereby accept / decline your Request for Proposal.

Company:______________________________________________________________________________

Company RepresentaƟve:_________________________________________________________________

PosiƟon/Title: __________________________________________________________________________

Signature:______________________________________________________________________________

Please state a brief reason for declining this Request for Proposal_________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

of 33 Publication date: 17 June 2026

Appendix D

Sbd 4 bidder’s disclosure

1. Purpose of the form

Any person (natural or jurisƟc) may make an offer or offers in terms of this invitaƟon to bid. In line

with the principles of transparency, accountability, imparƟality, and ethics as enshrined in the

ConsƟtuƟon of the Republic of South Africa and further expressed in various pieces of legislaƟon, it

is required for the bidder to make this declaraƟon in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automaƟcally be disqualified from the bid process.

2. Bidder’s declaraƟon

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish parƟculars of the names, individual idenƟty numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person

having a controlling interest in the enterprise, in table below.

Full Name IdenƟty Number Name of State insƟtuƟon

of 33 Publication date: 17 June 2026

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternaƟvely, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

2.2 Do you, or any person connected with the bidder, have a relaƟonship with any person who is employed

by the procuring insƟtuƟon? YES/NO

2.2.1 If so, furnish parƟculars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish parƟculars:

........................................................................................

........................................................................................

shall be in wriƟng. The Bidder is not obliged to extend the validity period.

3.8 Intellectual Property

5.2 Disqualifying criteria is as follows:

• Bidders who do not meet all the requirements as specified on the RFP document scope of work

will not be evaluated any further.

• Bidders whose soluƟon is encumbered by any Intellectual Property rights, whether registered and

/ or unregistered, including but not limited to Copyrights, Patents, Know-How, Registered Designs,

Provision of a 24-month after-sales service declaration.

30%

No warranty provided 0

24 months warranty 5

8. ContracƟng

Successful bidder(s) will be required to enter a contract with the SABS. A formal Agreement will be signed

with the successful bidder and SABS further reserves the right to amend, alter or delete clauses relaƟng

to, but not limited to insurance, indemnity, undertaking, guarantees, Intellectual Property, service levels

and / or tax compliance.

9. SoŌware (for data download, analysis) and to be compaƟble with ICT requirements.

SoŌware to be in English.

10. The service provider must provide a 12-month warranty for the equipment.

11. A 24-hour turnaround Ɵme aŌer sale support of the test system (hardware and soŌware)

is mandatory.

12. Preferably the system must have automated unrolling inflaƟon for male condoms.

Desktop Dell OpƟPlex 7010 Dell, HP or equivalent

OperaƟng Systems Windows 7 (32-bit) Windows 11 (64 bit)

Version Service Pack 1 Build 7601 CompaƟble with windows

Network Adapter Intel (R) 82579LM Gigabit Service provider to include Ensure network cards provided are compaƟble

Network ConnecƟon all required network cards with test hardware

CommunicaƟon Port (PCi-e)

(Com1)

Processor I5-3470 CPU @ 12 Gen Core i7 (dual Core)

3.20Ghz,3201 Mhz, 4 Core

(s) 4 Logical Pro

Installed Memory 4.00 GB 8GB DDR 4

Hard drive 500GB (ParƟƟoned) 500GB SATA 6Gbps

(ParƟƟoned)

Monitor 20 inches 20 inches

Warranty Out of support 12 months

 Full maintenance and aŌer sales support for the equipment for a period of 2 years.

 Failure mode and effect analysis (FMEA).

 Include scheduled inspecƟons, preventaƟve maintenance, and 24/7 breakdown support.

 CalibraƟon requirements.

11. Warranty

The service provider shall provide a comprehensive warranty for the equipment for a period of 24

months from the date of commissioning.

(ZAR) (ZAR)

1 6 Condom InflaƟon Burst Volume 1 R R

and Pressure TesƟng Equipment

(Including all components as per

technical specificaƟons)

2 PC/ Computer 1

3 Delivery to SABS Headoffice (All 1 R R

applicable cost including but not

limited to Packaging, Shipping,

and Insurance if applicable)

4 InstallaƟon & Commissioning 1 R R

5 Training (including training 3 R R

manuals and all sƟpulated

documents)

6 Two-year Maintenance and 24 R R

calibraƟon months

4. This agreement shall not apply to informaƟon which: -

(a) the Bidder can show had been lawfully received by it prior to disclosure under this

agreement.

of 33 Publication date: 17 June 2026

(b) is in the public domain or becomes so otherwise than through breach of this agreement;

(c) was disclosed to the Bidder by a third party who was under no obligaƟon of confidence in

respect thereof;

of all Intellectual property rights on all material and processes developed that relate to the service

provided for and on its behalf by the Bidder. The Bidder undertakes to transfer all said Intellectual

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct; ii) The preference points claimed are in

accordance with the General Conditions as indicated in paragraph 1 of this form;

of 33 Publication date: 17 June 2026

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side)

rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ....................................... ........................

Address: ...............................................................

...............................................................

...............................................................

of 33 Publication date: 17 June 2026