This Tender Has Expired

• SCM enquiries – Lungelo Madlala, Tel: 033 341 1209, Email: [email protected]
• Technical enquiries – Nhlanhla Dlamini, Tel: 033 341‑1091, Email: [email protected]
• Submission address: UMngeni‑uThukela Water, 310 Burger Street, Pietermaritzburg 3201
• Whistle‑blowing/appeals contact: Email [email protected], Toll‑free 0800 864 463

• Submit the original bid (neatly bound or in an arch‑file) and one copy on a USB drive to the tender box at UMngeni‑uThukela Water, 310 Burger Street, Pietermaritzburg (postal code 3201).
• Closing time is 12:00 (noon) on 12 March 2026; late submissions will be rejected.
• No postponement is guaranteed – UUW may extend the closing date at its discretion (clause 6.2).
• Incomplete bids (missing any required response or document) will be marked incomplete and may be rejected.
• All documents must be signed by an authorised signatory; signatures must be accompanied by a board resolution or authorisation letter.
• Any corrections must be initialed in black ink by the signatory.
• Bidders bear all costs of preparing and submitting their bids.
• Bids must be submitted in English and in the prescribed format (clearly headed sections, numbered pages, content list).

• Three‑stage evaluation:

1. Mandatory/administrative requirements (submission of required forms, CSD registration, COID letter, BCCCI registration, tax compliance, etc.).

2. Functionality assessment – scoring of experience in office cleaning (project count and years of supervisor experience) – total 100 points, minimum qualifying score 70 points. Failure to score any point in a sub‑criterion leads to disqualification.

3. Price and preference goals – 80 % weight to price, 20 % to preference points (e.g., 51 % Black‑Women ownership, CPG compliance). Preference points are claimed via SBD 6.1 and must be supported by documentation.

• Bidders must meet the 35 % Contract Participation Goal (including 10 % Black‑Women and 10 % local participation) as part of the preference evaluation.
• The lowest price is not automatically accepted; UUW may negotiate price or reject any offer.
• Non‑submission of required preference documentation results in loss of those points.

• Scope: Provide comprehensive cleaning services for the UMngeni‑uThukela Water head office for a period of five (5) years.
• Deliverables include routine office cleaning, waste removal, restroom sanitation, and any additional services specified in the Service Level Agreement (SLA).
• The contract includes an annual price escalation clause (see Schedule 26 – Price Adjustments).
• Bidders must submit a completed pricing schedule (Schedule 27) and comply with the draft contract/SLA (Schedule 29).
• Service levels, performance measurement and reporting are governed by the SLA attached to the tender.

• Pricing must be submitted using the prescribed Pricing Schedule (Schedule 27) and include annual escalation as per Schedule 26.
• Bids must remain valid for 120 days from the closing date.
• No specific bid bond or guarantee is mentioned in the extracted text.
• Payment terms are outlined in the draft contract/SLA (Schedule 29) – monthly invoicing with payment to the service provider by the last day of the following month.
• Bidders must provide proof of financial capacity through the required administrative documents (CSD registration, tax compliance certificate, COID letter, etc.).

• Mandatory administrative documents:
• Completed SBD 4 – Bidder’s Disclosure form.
• Valid COID (Workmen’s Compensation) letter.
• BCCCI (Cleaning Industry) registration certificate.
• CSD (Central Supplier Database) registration number (MAAA).
• Tax compliance status (SARS PIN or certificate).
• CIPC registration and proof of address within UMgungundlovu District Municipality (priority to co‑operatives in uMsunduzi).
• Identity documents/passports of directors/owners.
• Joint‑venture or consortium agreements and authorisation letters where applicable.
• B‑BBEE requirements: submission of B‑BBEE certificate or sworn affidavit to claim preference points; 35 % Contract Participation Goal (including 10 % Black‑Women and 10 % local participation) must be achieved.
• All bidders must be registered on the National Treasury CSD and not appear on the Register of Tender Defaulters.
• Compliance with PFMA, Preferential Procurement Regulations 2022, and other applicable legislation (Constitution, PFMA, PPPFA).