City of Cape Town Western Cape Request for Bid Distribution Services

Government tenders in the Services: Professional sector represent significant opportunities for South African businesses. The South African government regularly procures goods and services through the eTender portal, making it essential for businesses to stay informed about new opportunities.

Tips for Winning Services: Professional Tenders

Stay Updated: New tenders are published daily. Set up alerts to never miss an opportunity.
Prepare Documents: Ensure your tax clearance, B-BBEE certificate, and company registration are current.
Understand Requirements: Carefully read all tender documents before preparing your submission.
Submit Early: Don't wait until the last day. Technical issues can cause missed deadlines.

Western Cape

Tender advertised: 8 May 2026.
Non-compulsory clarification meeting: 10:00 am on 15 May 2026 (online via Microsoft Teams: Meeting ID 354 760 835 488 768, Passcode bB7np9z9).
Closing date and time: 11 June 2026 at 10:00 am.
Tender validity period: 120 days from closing date (extendable to 12 months + possible 6-month extension).

Tender queries: [email protected].
Appeals (Section 62 of Municipal Systems Act): [email protected] or hand-deliver/post to The City Manager, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001 / Private Bag X918, Cape Town 8000.
Access to Information (PAIA): [email protected] or hand-deliver/post to The City Manager, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001 / Private Bag X918, Cape Town 8000.
Data protection (POPIA): [email protected] or hand-deliver/post to The City Manager, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001 / Private Bag X9181, Cape Town 8000.
Supplier Database registration: Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Tel: 021 400 9242/3/4/5. Website: www.capetown.gov.za (Supply Chain Management > Supplier Registration).

Submit the completed tender document (original + all returnable documents) in a sealed envelope marked with: your company name, address, 'TENDER NO. 235S/2025/26: PROVISION OF SERVICES: DISTRIBUTION OF NEWSLETTERS AND AD HOC MATERIAL', tender box number (190), and closing date (11 June 2026).
Deposit the envelope in Tender Box 190 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town before 10:00 am on 11 June 2026.
If the tender is too large for the box, enquire at the public counter for alternative instructions. It remains your responsibility to ensure proper submission.
Hard copy tender documents incur a non-refundable R200 fee (not applicable for website downloads).
Tenders submitted by fax or email will be rejected unless otherwise stated.
Ensure all returnable documents (Annexure F) are completed, signed, and included. Missing or incomplete documents may render your tender non-responsive.
Alternative tenders (if submitted) must be in a separate sealed envelope marked 'Alternative Tender' and include a main tender offer.
Tender offers must remain valid for 120 days after closing date (extendable to 12 months + possible 6-month extension by mutual agreement).

Two-stage evaluation: Functionality (minimum 60/100 points required) followed by price.
Functionality criteria and scoring:
Relevant experience in distribution of products: 0-40 points (0: ≤1 year, 10: >1-3 years, 20: >3-5 years, 30: >5-7 years, 40: >7 years).
Vehicle capability: 0-20 points (0: no vehicle details, 10: 1 registered roadworthy light delivery vehicle with covered storage, 20: ≥2 such vehicles).
Track record: 0-40 points (0: ≤5 assignments, 20: 6-10, 25: 11-15, 30: 16-20, 35: 21-25, 40: ≥26 assignments in past 5 years).
Only tenders meeting the 60-point threshold proceed to price evaluation.
For joint ventures: Clearly state which party undertakes which aspects of the work.
Samples (if required by Specifications) must be submitted; failure may disqualify the tender.
Preference points for Specific Goals (e.g., B-BBEE) require verifiable documentary proof. Submit via Preference Points Claim Form (Schedule F.4).

Scope: Distribution of newsletters and ad hoc material for the City of Cape Town.
Contract duration: 36 months from commencement date.
Vehicle requirements: Must provide registered, roadworthy light delivery vehicle(s) with covered storage space (owned or hired). Proof of registration and compliance with clause 5.4 of Specifications required.
Track record: Submit a list of relevant assignments (distribution-related) undertaken in the past 5 years. Scale of work will be evaluated (0-40 points).
Operational readiness: Must demonstrate capacity to handle distribution logistics, including access to premises for inspections/tests if requested.
Samples: If required by Specifications, provide samples strictly as instructed. Non-compliance may disqualify the tender.

Pricing: Complete the Price Schedule (C.4) as per instructions. All pricing must be in ZAR, inclusive of VAT where applicable.
Payment terms: As per CCT’s standard terms (refer to Contract section C.6 and C.7).
Bonds/guarantees: Pro forma documents provided for Performance Security (Annexure C) and Advance Payment Guarantee (Annexure D) if applicable.
Contract Price Adjustment: Schedule F.1 may apply for long-term contracts.
Financial statements: For transactions >R10 million, audited annual financial statements for the past 3 years (or since establishment) may be required upon request.
Validity: Tender prices must remain valid for 120 days post-closing (extendable to 12 months + 6 months by mutual agreement).

CCT Supplier Database: Must be registered as a service provider. Update details regularly. Registration forms available at Supplier Management Unit (2nd Floor, Civic Centre) or online (www.capetown.gov.za).
National Treasury CSD: Must be registered on the Central Supplier Database (https://secure.csd.gov.za). Update details regularly.
Tax compliance: Submit valid SARS Tax Compliance Status PIN with tender. Foreign suppliers exempt if answering 'NO' to all questions in the Questionnaire to Bidding Foreign Suppliers.
B-BBEE: Preference points for Specific Goals require verifiable proof (e.g., B-BBEE certificate). Submit via Preference Points Claim Form (Schedule F.4).
Returnable documents (mandatory):
Details of Tenderer (Schedule C.1).
Certificate of Authority for Partnerships/Joint Ventures/Consortiums (Schedule F.2) + copy of agreement.
Declaration of Interest – State Employees (Schedule F.5).
Conflict of Interest Declaration (Schedule F.6).
Declaration of Tenderer’s Past SCM Practices (Schedule F.7).
Certificate of Independent Bid Determination (Schedule F.9).
Authorisation for Deduction of Outstanding Amounts Owed to CCT (Schedule F.8).
Occupational Health and Safety: Must comply with OHS Act. May be required to submit a Health and Safety Plan upon request.
Competition Act: Tenderer (and representatives/directors) must not have been found guilty of contravening the Competition Act.
Restrictions: Tenderer must not be restricted under CCT’s SCM Policy or any applicable law.

This Tender Has Expired

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