Panel of service providers for wide-format printers (plotters) – supply, delivery & installation for city of cape town

Appointment of a panel of service providers for the supply, delivery, and installation of plotters and multifunction plotters (wide-format printers) for the City of Cape Town. Contract duration: 36 months from commencement. Orders will be allocated via secondary competitive processes to the highest-ranked tenderer.

Closing date: 11 August 2026 at 10:00. Optional clarification meeting: 17 July 2026 at 13:00 via Microsoft Teams (Meeting ID: 344 100 269 265 667, Passcode: V8aa7fJ2). Tender validity period: 120 days post-closing (extendable to 12 months + 6 months by mutual agreement).

Tender representative emails: [email protected], [email protected]. Submission address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Appeals: City Manager via [email protected] or 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001. POPIA queries: [email protected]. Supplier Database registration: Supplier Management Unit, 2nd Floor, Civic Centre (Tel: 021 400 9242/3/4/5).

Submit a sealed tender document (original + copies) in a marked envelope to Tender Box 180, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before 11 August 2026 at 10:00. Include all returnable schedules (e.g., F.5, F.7, F.10) and supporting documents. Late, faxed, or emailed submissions will be rejected. If the box is full, seek assistance at the public counter. Alternative tenders (if allowed) must be submitted separately in a marked envelope. Ensure all documents are signed, legible, and complete. Tender fee: R200 (non-refundable for hard copies; not applicable for downloads).

Supply, deliver, and install wide-format printers (plotters) and multifunction plotters for the City of Cape Town. Contract period: 36 months from commencement. Panel tender: ad-hoc orders via secondary competitive processes. Suppliers must demonstrate capacity to meet specifications, including compliance with OHSA and any referenced standards. Samples may be required for testing (not returnable).

Track Record: Submit evidence (delivery notes, invoices) of wide-format printers supplied/installed (Schedule F.13A). Points: 0 units (0), 1-2 units (20), 3-4 units (40), 5-6 units (60). Experience: Submit 1+ contactable referees (Schedule F.13B) verifying supply/installation. Points: 1 referee (20), 2+ referees (40). Joint ventures: Describe each party’s role. Minimum functionality score: 60/100.

Samples may be required for testing (not returnable). Tenderers must provide access for inspections/tests during working hours. Non-compliance with sample requirements may render the bid non-responsive. Quality standards: Compliance with specifications and referenced standards. Due diligence reviews may be conducted by CCT’s external provider.

Complete Price Schedule (C.4) with rates for all items. Arithmetic errors: Line totals govern over unit rates; words govern over figures. CCT may correct errors or request amendments. Pricing must cover all obligations (e.g., OHSA compliance). Comparative pricing may use indices/exchange rates. For transactions >R10M, additional financial disclosures required.

Pricing must comply with the Price Schedule (C.4). Submit rates for all items; arithmetic errors will be corrected per CCT rules (e.g., line totals govern over unit rates). Comparative pricing may consider contract price adjustments (e.g., indices, exchange rates). Payment terms and bonds/guarantees (e.g., performance security, advance payment) are detailed in Annexures C and D. Tenderers must cover all costs (e.g., testing, compliance). For transactions >R10M, submit audited financials (3 years), tax compliance proof, and municipal payment certificates.

Mandatory: Registration on CCT Supplier Database and National Treasury CSD. Tax compliance: Valid SARS Tax Compliance Status PIN (recorded in tender submission; verified via CSD/e-Filing). Submit: Declaration of Interest (State Employees), Conflict of Interest Declaration, Past SCM Practices Declaration (MBD 8), Certificate of Independent Bid Determination, Authorisation for Deduction of Outstanding Amounts. Joint ventures: Each party must comply individually. Foreign suppliers: Exempt from SARS registration if answering 'NO' to all foreign supplier questions. B-BBEE: Preference points require verifiable documentary proof (Schedule F.4). OHSA compliance: Health and Safety Plan may be requested.

Compliance with Occupational Health and Safety Act (OHSA) is mandatory. Tenderers must submit a Health and Safety Plan upon request, demonstrating competencies/resources. Subcontractors must also comply. OHSA agreement (Section 37(2)) must be signed, confirming work/equipment will comply with OHSA and its regulations.

Contract period: 36 months from commencement. Panel tender: ad-hoc orders via secondary competitive processes. CCT may accept/reject any tender or cancel the process. Standby bidder may be nominated. Contract terms include: Schedule of Deviations, performance security, advance payment guarantees, and insurance warranties (Annexures A-D). Contract commences upon supplier confirmation of receipt of signed copy. OHSA compliance required (Section 37(2) agreement).

Functionality (100 points max, 60% minimum to qualify): 1) Track Record (60 points): Points for 1-2 units (20), 3-4 units (40), or 5-6 units (60) of wide-format printers delivered/installed (evidence: Schedule F.13A + delivery notes/invoices). 2) Experience (40 points): 1 referee (20 points), 2+ referees (40 points) verifying supply/installation (Schedule F.13B). Price/Preference: 80/20 system. Price formula: Ps = 80 x (1 - (Pt - Pmin)/Pmin). Preference points (20 max) per PPPFA 2022 (e.g., SME promotion, supplier development, skills development).