Johannesburg City Council RFQ: Sound System Supply

Government tenders in the General sector represent significant opportunities for South African businesses. The South African government regularly procures goods and services through the eTender portal, making it essential for businesses to stay informed about new opportunities.

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Stay Updated: New tenders are published daily. Set up alerts to never miss an opportunity.
Prepare Documents: Ensure your tax clearance, B-BBEE certificate, and company registration are current.
Understand Requirements: Carefully read all tender documents before preparing your submission.
Submit Early: Don't wait until the last day. Technical issues can cause missed deadlines.

National

Advert date: 04 February 2026
Closing date and time: 11 February 2026, 10:30 am
No other briefing or site‑visit dates are mentioned in the document.

Contact person: Sduduzo Dladla
Phone: 075 491 8404
Email: [email protected]
Department: Human Settlements
Submission address: Group Head, Strategic Supply Chain Management, 15th Floor, Metro Centre, 158 Civic Boulevard Street, Braamfontein (quotation box at Sappi Building, 48 Ameshoff Street, Braamfontein).

Submit the quotation in a sealed envelope clearly marked with the RFQ number (COJ0093-25/26), closing date (11 Feb 2026) and closing time (10:30). Place the envelope in the quotation box at Sappi Building, 48 Ameshoff Street, Braamfontein (opposite Food Lovers & Dischem).
All required forms (A–J) must be completed, signed on every page and attached. Missing or unsigned forms will result in disqualification.
Required returnables include: certified copy of company registration, tax clearance certificate or SARS PIN, B‑BBEE certificate or sworn affidavit, declaration of interest (MBD 4), past SCM practices (MBD 8), independent bid determination certificate (MBD 9), statement of authorisation (Form D), occupational health & safety agreement (Form I), and any sector‑specific certificates (CIDB for construction, health certificate for catering, SETA accreditation for training).
Prices must be quoted in South African Rand, VAT‑exclusive, firm for 30 days, all‑inclusive of delivery, and legible. No price increases or correction fluid are permitted.
The quotation must remain open for acceptance for 30 days from the date of lodgement.
The successful bidder must provide labour for off‑loading/delivery and obtain forward exchange‑rate cover if prices are based on foreign exchange.
All pages must be initialed; the quotation must be signed before submission.

Validity of RFQ: quotations must remain valid for 30 days.
Pricing: evaluated on an 80 point basis (price is 80 % of total score). Prices are to be quoted VAT‑exclusive.
Preference points: up to 20 points allocated for specific goals (51 % women‑owned, 51 % black‑owned, enterprise located within the City of Johannesburg). Proof of B‑BBEE compliance required to claim points.
Minimum threshold: RFQs between R30 000 and R750 000 (VAT‑inclusive) are evaluated using the 80:20 system as per the Preferential Procurement Regulations 2022 and SCM practice notes.
Disqualification triggers: unsigned forms, use of correction fluid, false declarations (MBD 4), failure to provide required certificates, or non‑compliance with OH&S requirements.

Supply and deliver a complete sound system comprising: speakers, 1 mixer, 2 wireless microphones, 2 speaker stands and 1 amplifier (if speakers lack built‑in amp).
The bidder must work with the Department of Human Settlements Communications unit to produce the deliverables.
Cash‑flow must be sufficient to manage the project end‑to‑end; the City will not provide a 50 % upfront payment.
All items listed must be quoted; quantities are indicative and may be adjusted by the City.
Delivery to the address indicated on the quotation; the successful bidder must provide labour for off‑loading.

Prices must be quoted in South African Rand, VAT‑exclusive, all‑inclusive of delivery, and firm for 30 days.
No price increases will be considered after the closing time.
Forward exchange‑rate cover is required if prices are based on foreign exchange; proof must be submitted within 14 days of order placement.
No bonds or guarantees are explicitly required, but the City may request a tax clearance certificate or SARS PIN (must be submitted with the quotation).
Payment will be made against an official purchase order; goods/services must not be delivered before receipt of the purchase order.

Register on both the Central Supplier Database (CSD) and the City of Johannesburg Supplier Database prior to quoting.
Provide a valid B‑BBEE certificate or sworn affidavit (preferably with proof of women‑ownership, black‑ownership and local enterprise status to claim preference points).
Submit a current Tax Clearance Certificate or SARS PIN (original or certified copy).
Provide a valid Occupational Health and Safety Act compliance agreement (Form I).
Sector‑specific compliance (if applicable): CIDB registration for construction, health certificate for catering, SETA accreditation for training.
All declarations (MBD 4, MBD 8, MBD 9) must be signed; false declarations may lead to automatic disqualification.

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