Panel appointment: professional electrical consulting services for umngeni municipality (36-Month contract)

The tender is for the appointment of a panel of electrical consultants to provide professional electrical services to uMngeni Local Municipality for a contract period of 36 months.

Closing date and time: 13 July 2026 at 12h00. Compulsory briefing session: 22 June 2026 at 11h00, Hilton Boardroom, 29 Hilton Avenue, Hilton, 3245, KZN. No site visit is required.

For bidding procedure enquiries: Mr. Mbongeni Zuma, Finance Department, Tel: (033) 239 8313, Email: [email protected]. For technical enquiries: Ms. Lulama Mpehle, IPW Department, Tel: (033) 239 9255, Email: [email protected]. Appeals/objections: Submit written appeals within 14 days of the award advertisement to [email protected] or [email protected].

Submit bids by 13 July 2026 at 12h00 to the bid box at Corner of Somme and Dicks Street, Howick, 3290. Late, emailed, faxed, or telephonic submissions are not accepted. Use only the official forms provided (do not re-type). All compulsory documents must be completed, signed, and included. Missing or unsigned documents will invalidate the bid. Required returnable documents: Section A (Invitation to Tender/Bid), Section B (Briefing Certificate), Section D (Declaration of Interest), Section F (Contract Form), Section G (Declaration of Bidder’s Past SCM Practices), Section H (Certificate of Independent Bid Determination), Section I (Municipal Rates and Services), Section J (Authority to Sign a Bid), Section K (General Conditions of Contract), Section L (Special Conditions of Contract), and Section M (Terms of Reference/Specification).

Evaluation follows a three-stage process: 1. Administrative Compliance: All compulsory bid documents must be submitted, completed, and signed. 2. Mandatory Requirements: Bidders must not be in the service of the state (or disclose relationships if applicable), must not be listed on the National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters, must not have been convicted of fraud or corruption in the past 5 years, and must not have defaulted on any government/municipal contracts in the past 5 years. 3. Functionality: Assess the bid’s ability to meet technical and functional requirements. Additional criteria: Tax compliance (valid TCS PIN or CSD registration), municipal rates and service charges must be up-to-date (not in arrears for >90 days). Successful bidders must submit a signed contract form (MBD 7) and provide performance security within 30 days of award (bank guarantee, irrevocable letter of credit, or cashier’s cheque).

Scope: Appointment of a panel of electrical consultants to provide professional electrical services to uMngeni Local Municipality for a 36-month contract period. Requirements: Services must conform to the standards and specifications outlined in the bidding documents. Goods and services are subject to inspection and testing during production, execution, or upon completion. Pre-bidding testing costs are for the bidder’s account. If inspections reveal non-compliance, the supplier bears the cost and must rectify or replace defective items. The purchaser may inspect supplier records and audit performance. Non-compliant supplies may be rejected, and the supplier must remove and replace them at their own cost.

Bidders must declare any relationships with competitors or state employees involved in evaluation or adjudication. Competitors are defined as entities that could submit a bid based on qualifications, abilities, or experience, or provide similar goods/services.

Goods and services must conform to the standards specified in the bidding documents. Pre-bidding testing costs are for the bidder’s account. Inspections may be conducted during production, execution, or upon completion. If inspections reveal non-compliance, the supplier bears the cost and must rectify or replace defective items. The purchaser may inspect supplier records and audit performance. Non-compliant supplies may be rejected, and the supplier must remove and replace them at their own cost.

Pricing schedule is not applicable for this tender. However, prices quoted by the bidder will be final. Failure to sign the pricing page or write the amount in words will invalidate the bid.

Pricing: Quoted prices are final. Failure to sign the pricing page or write the amount in words will invalidate the bid. Payment terms: Invoices must be accompanied by a delivery note, and payments will be made within 30 days after receipt of the invoice. Prices must cover all obligations and remain binding for 120 days from the closing date. Performance security: Required within 30 days of contract award (bank guarantee, irrevocable letter of credit, or cashier’s cheque).

Tax Compliance: Submit a Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire. Consortia/joint ventures must submit separate TCS certificates for each party. Municipal Rates and Services: Submit proof that municipal accounts (rates, taxes, electricity, water, refuse) for the company and all directors are up-to-date (not in arrears for >90 days). Acceptable proof: current municipal statement, lease agreement with landlord certification, Rate Clearance Certificate, or affidavit (if not liable for rates). B-BBEE: Preference points may be claimed as per Preferential Procurement Regulations 2022. Declaration of Interest: Complete to disclose any relationships with state employees. Past SCM Practices: Declare no abuse of supply chain management, fraud, corruption, or contract defaults. Certificate of Independent Bid Determination: Submit to confirm no collusive bidding.

Contract period: 36 months. Offers must remain valid for 120 days from the closing date. Key terms: warranty of 12-18 months for goods, payment within 30 days of invoice receipt, penalties for late delivery (calculated using the prime interest rate), termination for default or insolvency, force majeure clauses, and dispute resolution via mediation or South African courts. Performance security (bank guarantee, irrevocable letter of credit, or cashier’s cheque) may be required within 30 days of award. Subcontracts must be notified in writing. Contract amendments require written agreement. Suppliers must indemnify the purchaser against third-party claims of patent or trademark infringement.

Evaluation is based on three stages: 1. Administrative Compliance: Verify submission and completion of all compulsory bid documents. 2. Mandatory Requirements: Ensure all mandatory conditions are met (e.g., tax compliance, no fraud/corruption convictions, no SCM abuses). 3. Functionality: Assess the bid’s ability to meet technical and functional requirements.