General cleaning services for g-fleet management offices (bedfordview & koedoespoort) – 3-Year contract

• Scope: Appointment of a service provider to render general cleaning services to g-FleeT Management offices at Bedfordview and Koedoespoort for a period of three (3) years.

• Compulsory site briefing: 26 June 2026.
• Venue: g-FleeT Management, Department of Roads and Transport, 76 Boeing Road East, Bedfordview, 2008. GPS: -26.167305, 28.136210.
• Registration: 9:00 to 10:00 (CAT).
• Briefing time: From 10:00 (CAT).
• Failure to attend results in disqualification.
• Tender box access: Accessible from 8:00 to 16:00 (CAT), not accessible on weekends.
• Closing date and time: 10 July 2026 at 11:00 (CAT).

• Compulsory site briefing: 26 June 2026 at g-FleeT Management, 76 Boeing Road East, Bedfordview.
• Registration: 9:00 to 10:00 (CAT).
• Briefing time: From 10:00 (CAT).
• Failure to attend results in disqualification.

• Technical/SCM enquiries: Email [email protected].
• Contact person for bidding procedure: Mr. Thulani Mkwamazi, telephone 011 372 8641.
• Tender documents: Available for download from the eTender Publication Portal (www.etenders.gov.za).
• Communication: Bidders must regularly check the e-tender portal for published responses and updates.

• Submission method: Hard copy only. Electronic, telegraphic, telephone, telex, facsimile, or email submissions are NOT accepted.
• Submission address: Deposit clearly numbered bid documents with all attachments in the tender box at the Customer Service Centre (CSC), 76 Boeing Road East, Bedfordview.
• Closing deadline: By 11:00 (Central African Time) on the closing date.
• Required returnables: Fully complete, sign, and submit all compulsory SBD documents (SBD 1 and SBD 4).
• Compulsory site briefing: Must attend; failure results in disqualification. Attendance register is proof. Representative may only attend on behalf of one bidding entity/JV/consortium.
• Joint Venture/Consortium: Submit a signed joint venture or consortium agreement indicating revenue split/percentage. Both companies must provide SBD 4.
• Integrity Pact: Must sign and submit the Integrity Pact for Businesses with the tender.
• Public Liability Cover: Proof of valid cover for the full contract period.
• Other key documents (requested before contract award): Valid tax status PIN, CIPC registration, CSD summary report, certified ID copies of directors/members/shareholders (certification <6 months old), comprehensive company profile.

• Submission: Hard copy only to tender box at Customer Service Centre, 76 Boeing Road East, Bedfordview, by 11:00 on closing date.
• Documents must be clearly numbered with all attachments.

Valid Professional Cleaning Association membership; Tax compliance PIN; CIPC registration; CSD registration; Certified ID copies of directors (<6 months old); Valid B-BBEE certificate/SANAS affidavit; No defaulters on National Treasury register; Joint ventures require consolidated B-BBEE certificate; Foreign suppliers must meet RSA tax requirements.

• Scope: General cleaning services for g-FleeT Management offices at Bedfordview and Koedoespoort for three (3) years.
• Key deliverables per building (detailed in pricing schedule):
• Cleaning of office spaces: Sweeping/scrubbing/vacuuming floors, dusting/polishing furniture, cleaning walls/doors/skirting boards/windows/blinds, emptying bins twice daily, cleaning entrances/walkways.
• Cleaning of toilet facilities (male/female): Cleaning cisterns/pans/urinals/walls/floors/mirrors, emptying bins, using provided monitoring sheets.
• Kitchen cleaning: Cleaning walls/cupboards/floors, emptying bins, cleaning microwave ovens daily and fridges monthly.
• Window cleaning (low and high rise): Inside and outside, quarterly.
• Repeat cleaning of office spaces during the day.
• Workshop cleaning: Sweeping/mopping/polishing (weekly/fortnightly as specified).
• Cleaning of showers, steam rooms, sickbay, reception areas as per specific buildings.
• Required equipment and consumables (as per commitment letter):
• Janitorial trolleys, industrial vacuum cleaners, scrubbing machines, safety signage, buckets, wringers, cleaning gloves, masks, microfibre cloths, brooms, mops, mutton cloth, scrubbing tools, glass cleaning kits, feather dusters, refuse bags, disposable aprons.
• Branded uniforms (3 sets per cleaner per year), safety shoes (2 pairs per cleaner per year), heavy-duty foldable ladders.

• Team composition: Minimum 2 site supervisors with Matric/N3 and >5 years' supervisor experience. Submit CVs, certified qualifications (<6 months old), and confirmation of availability.
• Company experience: Minimum 5 contactable client references via signed letters on official letterhead for similar cleaning services. Must detail service type, period, and magnitude.

• Quality standards: Use of SABS/SANS approved chemicals required.
• Monitoring: Cleaning monitoring sheets must be completed for toilet facilities.
• Project plan must include monitoring and quality management criteria.

• Detailed pricing required per building/area at Bedfordview and Koedoespoort.
• Activities include daily cleaning of office spaces, toilets, kitchens; quarterly window cleaning; weekly/fortnightly workshop cleaning.
• Provide unit prices and totals for each activity and resource item (e.g., vacuum cleaners, uniforms).

• Pricing format: Complete the detailed pricing schedule for each building/area at Bedfordview and Koedoespoort.
• Requirements: Provide unit prices and totals for each cleaning activity (daily, quarterly, weekly, fortnightly) as specified per building.
• Contract period: 36 months (3 years) for most areas; some specified as 6 months.
• Additional resource costs: Price items such as industrial vacuum cleaners, polishing/scrubbing machines, safety signage, janitorial trolleys, brooms, mops, dustpans, glass cleaning kits, uniforms, safety shoes, disposable aprons/gloves, scrubbing tools.
• Payment terms: Not specified in provided text.

• Mandatory documents (failure renders bid non-responsive):
• Fully completed and signed SBD 1 and SBD 4.
• Proof of attendance at compulsory site briefing.
• Joint Venture/Consortium agreement if applicable.
• Valid Professional Cleaning Association Membership (NCCA, CASA, BEECA, or PBEH).
• Valid letter of good standing from Department of Labour (COIDA).
• Signed Integrity Pact for Businesses.
• Proof of valid Public Liability Cover for full contract period.
• Other compliance documents (requested before award):
• Valid tax status PIN (or CSD number if no PIN).
• CIPC registration documents.
• CSD registration summary report/supplier number (MAAA number).
• Certified ID copies of directors/members/shareholders (certification <6 months old).
• Completed SBD 6.1 for preference points.
• For JV/consortium: Individual enterprise documents (CIPC, certified IDs, tax compliance) for each party.
• Comprehensive company profile.
• B-BBEE requirements: Submit valid B-BBEE certificate (SANAS accredited) or sworn affidavit (for EME/QSE). JV/consortium must submit consolidated B-BBEE certificate. Fraudulent certificates lead to disqualification and restriction from state business.

• Preference points system: 80/20 system applies.
• Specific Goals points: HDI (1 point), women-owned (7 points), youth-owned (5 points), disability-owned (5 points), location within Gauteng (2 points).
• Proof: Valid B-BBEE certificate (SANAS accredited) or sworn affidavit (for EME/QSE). JV/consortium requires consolidated B-BBEE certificate.

• Safety equipment: Provide safety signage, disposable gloves, masks, rubberised gloves, safety shoes.
• Project plan must include health and safety criteria.
• COIDA compliance: Valid letter of good standing from Department of Labour required.

• Contract duration: Three (3) years.
• General Conditions: Contract governed by General Conditions of Contract dated 2015.
• Bid validity: 120 days (excluding public holidays), extendable at Department's request.
• Performance failure: Department reserves right to cancel contract and blacklist supplier for at least 12 months.
• Costs: Bid preparation costs are not compensated.
• Restricted suppliers: Bidders listed in National Treasury's register of defaulters/restricted suppliers will be disqualified.

• Functionality: Scored out of 100 points, minimum threshold 70 points.
• Price and preference: 80 points for price, 20 points for Specific Goals under 80/20 system.