This Tender Has Expired

• Email: [email protected]
• No phone number, physical address or department details are provided in the document.

• Submit the bid to [email protected] by 11:00 AM on 16 February 2026.
• Required returnable documents (mandatory):

1. Technical Proposal

2. Completed and signed Bidder’s Disclosure (SBD 4)

3. Completed and signed Preference Point Claim Form (SBD 6.1)

4. Certified copies of full company registration documents

5. Certified copies of South African ID documents for all shareholders

6. Company profile

7. Detailed CSD report and SARS‑issued PIN

8. One electronic copy of the RFQ

9. If applicable, Joint Venture/Consortium/Trust Deed with certified copies of shareholders’ certificates, company registration and ID documents of directors/members

• All documents must be signed and original where indicated.
• Failure to provide any mandatory document will result in automatic disqualification.
• Include an electronic copy of the RFQ with the submission.
• Ensure the bid is signed by an authorised representative.

• Preference point system is 80/20 (80 points for price, 20 points for specific goals).
• Price points are calculated using the 80/20 formula: Ps = 80 × (1 – (Pt/Pmin)), where Pmin is the lowest acceptable tender price.
• Specific‑goal points (up to 20) are awarded for verified Black, Women, Youth and PWD ownership as per the Preference Point Claim Form.
• Minimum requirement: all mandatory documents must be submitted; otherwise the bid is disqualified before scoring.
• The Gauteng Provincial Legislature may request proof of any claimed preference points before awarding the contract.

• Supply and deliver 280 standardized HP i5 laptops with the hardware, software and accessories listed in the specification (processor, 16 GB RAM, 512 GB SSD, Wi‑Fi 7, 5G WWAN, fingerprint sensor, smart‑card, 3‑year warranty, etc.).
• Laptops must be configured with Windows 11 Pro (SA localisation) and HP Protect & Trace Wolf Connect for WWAN (3‑year coverage).
• Include all listed peripherals, packaging (plant‑fiber), labeling (EU RED, TCO) and security lock (HP Tamper Lock).
• Provide manufacturer’s 3‑year parts & labour warranty and HP 3‑year onsite service (next‑business‑day response).
• Deliver in three batches as per the delivery schedule; each batch must be accompanied by a signed Equipment Acceptance Form.
• Laptops will be bar‑coded with GPL asset codes and stored securely by the supplier until collection.

Mandatory compliance documents (failure to submit any results in automatic disqualification):

1. Technical Proposal

2. Completed and signed Bidder’s Disclosure (SBD 4)

3. Completed and signed Preference Point Claim Form (SBD 6.1)

4. Certified copies of full company registration documents

5. Certified copies of South African ID documents for all shareholders

6. Company profile

7. Detailed CSD report and SARS‑issued PIN

8. One electronic copy of the RFQ

9. If applicable, Joint Venture/Consortium/Trust Deed with certified shareholder, registration and ID documents.

Additional compliance:

• Suppliers listed on the Register for Tender Defaulters or Restricted Suppliers are automatically disqualified.
• Preference points must be supported by appropriate proof (ownership certificates, IDs, etc.) as per the Preference Point Claim Form.