This Tender Has Expired

• Closing date: 10 February 2026 at 11:00
• Validity period: 60 calendar days after closing date
• Briefing session: Not applicable (N/A)
• No other dates specified in document

• Submission email: [email protected]
• Enquiries email: [email protected]
• Department: SCM Acquisition Department, South African Weather Service
• Physical address: Private Bag X097, Pretoria, 0001
• General telephone: +27 (0) 12 367 6000
• Website: www.weathersa.co.za
• No named individual contact person specified

• Submit electronically only to: [email protected]
• Closing date and time: 10 February 2026 at 11:00 (note: tender record shows 09:00; document states 11:00 — follow document time)
• Bid validity period: 60 calendar days after closing date
• Use official forms provided — do not re-type
• Initial all pages of your bid
• Late bids will not be accepted
• Required returnable documents:

– Completed and signed Annexure A (Request for Invitation / supplier information)

– Completed SBD 3.3 Pricing Schedule (Annexure G)

– Completed and signed SBD 4 (Bidder's Declaration)

– Completed and signed SBD 6.1 (Preference Points Claim Form) — only if claiming points

– Proof of CSD registration with CSD number

– SARS Tax Compliance Status (TCS) PIN or printed TCS certificate

– Valid B-BBEE certificate or sworn affidavit (if claiming preference points)

– Completed POPIA Supplier Notice and Consent Form (Annexure I)

– Written confirmation of media platform for national advertisement (mandatory requirement)

• Disqualification risks:

– Late submission

– Incomplete standard bidding documents

– Counter conditions or amendments to bid conditions

– Failure to provide tax compliance documentation

– Proven corrupt or fraudulent acts

– Failure to provide audited financial statements if requested

– State employees or companies with state employee directors

– Subcontracting without proof of subcontracting agreement

– Joint ventures without signed teaming agreement

• Three-phase evaluation process:

Phase 1 — SCM Administrative Requirements:

– Completeness and correctness of all submitted documentation

– SAWS reserves right to accept or reject based on this phase

Phase 2 — Mandatory Requirements:

– Must provide written confirmation that advertisement will be placed in media circulating nationally

– Must specify which media platform will be used

– Only bidders providing this evidence proceed to Phase 3

Phase 3 — Price and Specific Goals (80/20 preference point system):

– Price: 80 points (lowest acceptable tender gets maximum points)

– Specific Goals: 20 points (B-BBEE status level only)

– B-BBEE points allocation:

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

– Award to highest scoring bidder

• SAWS reserves right to:

– Request further information after closing for clarity

– Conduct site inspections to verify infrastructure

– Conduct reference/background checks

– Request final presentation from shortlisted bidders

– Conduct due diligence including site visits

• Scope: Place one newspaper advertisement for recruitment of SAWS CEO position in media circulating nationally
• Not a recruitment agency procurement — advertising placement only
• Advertisement specifications:

– Size: 3 columns × 11cm

– Format: Grayscale / black and white

– Content: Summary of post with reference to SAWS website for full text

• Required content elements (SAWS will provide details; bidder must include):

– SAWS corporate logo

– Short paragraph on SAWS mandate

– Position title in big, bold text

– Job grade

– Post reference number

– Location of post

– Remuneration package

– Directive to visit SAWS website for more details

– SAWS website address

– SAWS contact person name and details for enquiries

– Closing date and time for applications

• Mandatory requirement: Must confirm in writing which national media platform will be used
• SAWS may conduct due diligence including site visits, reference checks, and requests for additional information
• Successful bidder must conclude Service Level Agreement (SLA) with SAWS
• Supplier must provide scorecard on how service offering is measured
• Operational premises with necessary infrastructure required; due diligence site visit will be conducted before award

• Pricing format: Ceiling price in South African Rand, inclusive of VAT
• Submit on SBD 3.3 Pricing Schedule (Annexure G)
• Must provide cost breakdown of ceiling price
• Must indicate period required for commencement after acceptance
• Rates must be firm for full project period; if not, provide basis for adjustments (e.g., CPI)
• Declare any other costs not included in ceiling price
• Payment terms: 30 days from receipt of invoice (unless otherwise agreed)
• SAWS reserves right to request latest audited financial statements before award; failure to provide may result in rejection
• No bid bonds or guarantees specified
• No explicit financial capacity threshold stated

• Central Supplier Database (CSD): Must be registered; provide CSD number
• SARS Tax Compliance: Must provide TCS PIN or printed TCS certificate; tax matters must be in order

– Foreign suppliers: Complete foreign supplier questionnaire; if no SA tax obligations, SARS confirmation letter required before award

• B-BBEE: Submit valid B-BBEE certificate or sworn affidavit to claim preference points

– No minimum B-BBEE level required to bid, but points only awarded with proof

– Current analysis incorrectly states Level 1 minimum — document shows 0 points for non-compliant but allows bidding

• CIPC/Company registration: Provide company registration number on preference form
• Professional registrations: Not specified for this service
• CIDB: Not applicable (services, not construction)
• Local content: Not specified
• POPIA: Submit signed Supplier Notice and Consent Form (Annexure I)
• State employee restriction: No bids from state employees, directors who are state employees, or close corporation members who are state employees
• Joint ventures/consortia: Signed teaming agreement required; each party must submit separate TCS certificate/PIN/CSD number
• Subcontracting: Proof of subcontracting agreement required if applicable
• General Conditions of Contract (GCC): July 2010 version applies; Special Conditions prevail where conflicting