KZN Economic Development RFQ – Personnel Verification

Government tenders in the Services: Professional sector represent significant opportunities for South African businesses. The South African government regularly procures goods and services through the eTender portal, making it essential for businesses to stay informed about new opportunities.

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KwaZulu-Natal

Briefing session/site inspection: 11 February 2026, 10:00 am, 270 Jabu Ndlovu Street (Boardroom).
Closing date and time: 17 February 2026, 15:00.
Offer validity: 60 days from the closing date.

Admin Office (general enquiries): Email [email protected], Phone (033) 264 2864/2731.
Technical enquiries: Lethiwe Gule, Email [email protected], Phone 081‑749‑3927.
Submission address: Bid box, Ground‑floor foyer, 270 Jabu Ndlovu Street, Pietermaritzburg.

Submit all bid documents in the designated bid box at 270 Jabu Ndlovu Street, Pietermaritzburg (ground‑floor foyer).
Bids must be placed in a sealed envelope clearly marked with the bidder’s name, address, bid number and closing date.
The envelope must be delivered before 15:00 on 17 February 2026; late submissions will be rejected.
No electronic, fax or post submissions will be accepted.
Upon delivery, the bidder (or courier/driver) must sign the official submission register at reception.
All required returnable schedules and compulsory documents (Sections A‑O as listed in the tender) must be completed; incomplete bids will be deemed non‑responsive.
Use the official forms provided – do not re‑type or alter the forms (no correcting fluid or erasable pen).
Ensure each page of the bid is initialed.
Failure to comply with any of the above may result in disqualification.

Four evaluation stages: 1) Administrative compliance – verification that all compulsory documents (Sections A‑O) are submitted and correctly completed. 2) Functionality – bidders must achieve a minimum qualifying score of 60 % on functional assessment. 3) Preference points – evaluated using the 80/20 preference point system (80 % price, 20 % specific goals). Proof of specific goals (e.g., KZN‑based ownership, demographic forms, utility bill, CIPC certificate) must be attached to claim points. 4) Price negotiation – the department may negotiate price with the recommended bidder.
Bids are scored on price (80 % of total points) and specific goals (20 %).
Failure to provide required preference documentation results in loss of those points.

Service: Provide Personnel Verification Checks (PVC), Security Background Checks and pre‑screening of preferred candidates, members and security service providers for the Department of Economic Development, Tourism and Environmental Affairs.
Contract period: 36 months from signing of the Service Level Agreement.
Deliverables: verification reports and related documentation as per the Terms of Reference (Annexure A).
Standards: Must comply with all specifications and standards referenced in the TOR; all prices must be firm and inclusive of taxes and delivery costs.
Service levels: Not explicitly stated; bidders should assume compliance with functional requirements and a minimum 60 % functionality score.

Pricing: Only firm prices accepted; must be quoted in RSA Rand, inclusive of VAT (15 %) and all delivery costs.
Offer validity: 60 days from closing date.
Performance security: To be provided within 30 days of award notification (bank guarantee, irrevocable LC, cashier’s cheque, or certified cheque).
Payment terms: Supplier to invoice; payment made within 30 days of receipt of a correct invoice.
Bonds/guarantees: Performance security as described above; no other bonds mentioned.

Tax compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; CSD registration required – failure to be registered by closing time results in disqualification.
No persons in the service of the State (or close corporations) may be involved.
B‑BEE/Preference points: Complete Preference Points Claim Form (SBD 6.1) and provide required demographic and ownership documentation (e.g., KZN‑based ownership, utility bill, CIPC certificate) to claim specific‑goal points.
Central Suppliers Database (CSD) registration mandatory.
CIPC registration certificate required for proof of legal entity.
National Industrial Participation (NIP) obligations apply.
All other standard compliance (GCC, PPPFA, PPP Regulations 2022) as referenced in the tender.

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