This Tender Has Expired

Closing date: 03 March 2026 at 11:00. Compulsory online information session: 13 February 2026 at 11:00 via Microsoft Teams. Registration for session closes 13 February 2026 at 10:00. Tender documents available from 30 January 2026.

Tender document queries: Ms Fisokuhle Dlamini (PURCO SA, Procurement Officer) - Email: [email protected]. Technical queries: Addressed via PURCO SA website (www.purcosa.co.za) under tender ARC/66/01/2026. Ms Phila Khumalo (ARC, Supply Chain Management) - Email: [email protected].

Submit electronically via PURCO SA website (https://purcosa.co.za/online-tender-submissions-guide). Only final submissions accepted; no drafts, emails, faxes, or physical deliveries. Log in with the purchaser’s credentials, upload via 'Submit bid' link under 'My purchased tenders'. Review submission page early to avoid last-minute issues. Late submissions disqualified. All pages of the tender document must be initialed by an authorized representative, and the declaration must be signed in full. No interlineations, erasures, or overwriting except for corrections initiated by the signer. Joint Ventures/Consortiums must submit a signed JV agreement with roles and lead partner details. Sub-contracting requires ARC approval and cannot exceed 25% of contract value to a lower B-BBEE status entity unless the sub-contractor is an EME.

Evaluation follows a 3-phase process: Phase 1: Compliance with administrative bid requirements (mandatory documents: Tax PIN, CSD report, SBD forms, CIPC registration, shareholder details, Professional Indemnity Insurance of R2M, compulsory briefing attendance, JV agreement if applicable). Phase 2: Functional evaluation (100 points, minimum threshold 60). Criteria: Company Experience (30 points: 1-2 years=1, 3-5=2, 6-8=3, 9-10=4, 10+=5), Company Reference Letters (25 points: 1 ref R1M-R3M=1, 2 refs R4M-R6M=2, 3 refs R7M-R10M=3, 4 refs R11M-R15M=4, 5 refs R15M+=5), Team Experience (20 points: Lead Consultant 2y=1, 3-5y=2, 6-7y=3, 8-9y=4, 10+y=5), Team Size (10 points: 0=1, 1=2, 2=3, 3=4, 4+=5). Phase 3: Price (80 points) and Specific Goals (20 points). Specific Goals: 51%+ HDI ownership=6, 51%+ Women=4, 51%+ Youth=4, 51%+ Disabled=2, B-BBEE Level 1-4=2, RDP goal (SA-based enterprise)=2. 80/20 preference system applied per Preferential Procurement Regulations 2022. B-BBEE certificate or affidavit required for verification.

Scope: Appointment of a panel of Built Environment Consultants/Professionals for ARC infrastructure projects over 5 years. Services include: Engineering design (concept, feasibility, detailed design), infrastructure technical support (planning, BoQ, monitoring), and specialist engineering functions (structural, electrical, mechanical, etc.). Disciplines: 19 core areas including Architects, Project Managers, Green Building Consultants, Land Surveyors, Town Planners, Quantity Surveyors, Structural/Civil/Geo-Technical/Electrical/Mechanical/Fire Engineers, Construction Health & Safety Agents, Landscape Architects, Hydrology/Acoustic/Accessibility/Environmental/Heritage Consultants, Traffic Engineers. Each consultant must tender for one or more disciplines with in-house capability (no subcontracting allowed for panel appointments). Compliance required with: National Building Regulations, SANS 10400, and relevant professional body standards (SACAP, ECSA, SACPCMP, SACQSP, SACLAP, SACPLAN, SAGC, etc.). Project stages: Stages 1-6 (Inception to Close-Out) per PROCSA agreements. Preference for firms with Gauteng offices and 50%+ ownership by registered professionals. Capital projects primarily in Pretoria (70%) and nationally.

Pricing must be in ZAR, inclusive of VAT. No price adjustments after submission. Pricing strategies: Percentage-based fee (discounted from published guideline fees for relevant Built Environment Councils), Time-based fee (agreed hourly rates, fixed for 12 months, adjustable thereafter via CPI), Expenses/disbursements (included in project fees). Pricing schedule must detail: Professional fees for a R50M construction cost (excl. VAT), general discount percentage. Project-specific fees calculated post-award as per guidelines minus discount. Payment terms: Full or per deliverable within 30 days of valid claim submission. Service fee: 2% of invoice value payable to PURCO SA within 30 days. Monthly sales reports and spend reports required. Failure to pay service fee may result in termination. Interest on overdue accounts: 2% per month. PURCO SA reserves right to offset outstanding amounts.

Mandatory: Valid SARS Tax PIN, updated CSD report, CIPC registration (or Master of the High Court), list of shareholders/shareholding certificates, completed SBD forms (SBD 1, 3.3, 4, 6.1). Professional Indemnity Insurance of R2M (or letter of intent if successful). Compulsory attendance at online briefing. Joint Venture: Signed agreement with roles and lead partner. B-BBEE: Valid certificate or affidavit (Level 1-4 preferred). Tax compliance: Must remain compliant for contract duration; VAT registration required if applicable. Professional registrations: Must be registered with relevant councils (SACAP, ECSA, SACPCMP, SACQSP, SACLAP, SACPLAN, SAGC, etc.) for the tendered discipline. Minimum 5 years’ post-registration experience for lead consultants. Local content: Preference for SA-based enterprises. RDP goals apply. POPIA compliance required for personal information handling.