Professional services required: review and redraft of atns hedging policy and ifrs 9 disclosures

Project Overview: ATNS seeks a service provider to review and draft its Hedging Policy and related disclosures for the 2026/27 financial year. Objective: Align the hedging policy with ATNS strategic objectives, risk appetite, and financial risk exposures while ensuring compliance with IFRS 9 and regulatory requirements. Scope: Comprehensive review of current policy, practices, and governance, including identification of gaps and recommendations for improvements. Deliverables: Updated Hedging Policy, related disclosures, and actionable recommendations.

Closing Date: 21 July 2026. Closing Time: 11h00 (CAT). Validity Period: Proposals must remain valid for 60 days from submission date.

Bid Submission: e-Submission (e-Tender) system. Bidding Procedure Enquiries: Sinenhlanhla Mbongwa, Phone: +27 11 607 1000, Email: [email protected]. Clarifications Before Bid Closure: Bright Blessie, Email: [email protected] (cc: [email protected]). Clarifications After Bid Closure: Sinenhlanhla Mbongwa, Email: [email protected] (cc: [email protected]). Fraud Hotline: 0800 222 335 (24hrs), Email: [email protected], Website: www.tip-offs.com.

Submission Method: All bids must be submitted online via the e-Submission (e-Tender) system. Email submissions will not be accepted. Submission Structure: Bids must be divided into three parcels: Parcel A (Administrative & Mandatory Requirements), Parcel B (Technical Proposal), and Parcel C (Price & Specific Goals). Required Documents for Parcel C: SBD 3.3 (Pricing Schedule), SBD 6.1 (Preference Points Claim Form), CSD Report, CIPC Documents, Shareholder Certificates, ID copies of shareholders, Valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs). Validity Period: Proposals must remain valid for 60 days from submission. Non-Compliance Risks: Late submissions, incomplete pricing, or missing mandatory documents will result in disqualification.

Scope: Review and drafting of ATNS Hedging Policy and related disclosures for the 2026/27 financial year. Key Tasks: Assess alignment of current hedging policy with ATNS strategic objectives, risk appetite, and financial risk exposures. Review compliance with applicable accounting standards (IFRS 9), regulatory requirements, and internal governance. Evaluate effectiveness of current hedging practices in mitigating market risks. Review clarity of policy objectives, roles, responsibilities, and approval authorities. Assess alignment with ATNS overall risk management framework. Examine completeness of risk categories addressed (FX, interest rate, inflation, counterparty credit risk). Review inclusion of emerging risks in the policy. Evaluate appropriateness of allowed hedging instruments (forwards, swaps, options, natural hedges). Assess rationale and effectiveness of hedging strategies. Confirm hedging instruments are within authorised limits. Identify gaps relative to industry best practice. Propose enhancements to policy, controls, systems, and governance. Deliverables: Updated Hedging Policy, related disclosures, and recommendations for improvements.

Methodology Requirements: Submit a detailed methodology document addressing all required elements: Policy alignment with strategy and risk appetite. Regulatory and IFRS 9 compliance. Effectiveness of hedging practices. Review of roles, responsibilities, and governance. Assessment of risk categories (FX, interest rate, inflation, counterparty credit risk). Instrument appropriateness and limit compliance. Identification of emerging risks. Gap analysis vs. industry best practice. Recommendations for improvements. Scoring: 6 elements = 30 points, 4-5 = 20, 3 = 15, 0-2 = 0. Generic or unclear submissions will not be scored. Work Plan: Must include task list, responsible persons, start/end dates, dependencies, and reporting intervals. Timeline must meet ATNS 2026/27 year-end requirements. Scoring: Full plan = 20 points, partial = 10, generic = 5, none = 0.

Key Personnel Requirements: Project Director: Minimum 5 years experience in reviewing hedging policy and accounting standards for hedging (IFRS 9). Project Manager: Minimum 5 years experience in reviewing and drafting hedging policies, and training on IFRS statements. Project Lead: Minimum 5 years experience in reviewing hedging policy and accounting standards for hedging. Documentation: Detailed CVs for all three roles must be submitted, clearly demonstrating relevant experience. Non-Compliance: Failure to submit CVs or meet experience requirements will result in automatic disqualification. Company Experience: Submit reference letters on official client letterhead for completed projects in SOE/regulated corporate environments. Reference letters must: Indicate similar services rendered (hedging policy/IFRS 9/treasury risk). Be signed and dated. Include contact details. Work must be completed within the past 7 years. Scoring: 5+ reference letters = 40 points, 3-4 = 30, 1-2 = 20, none = 0. Failure to submit at least 1 valid reference letter = disqualification.

Professional Designations: Project Director, Project Manager, and Project Lead must hold SAQA-recognized professional designations (CA(SA) required). Verification: ATNS reserves the right to verify the authenticity of submitted professional designations with the issuing body. Non-Compliance: Failure to provide valid proof of professional designations will result in automatic disqualification.

Pricing Form: Use SBD 3.3 (Pricing Schedule for Professional Services). Completion: Entire schedule must be 100% completed; all line items must be priced. Incomplete pricing will result in a non-responsive bid. Costing: Submit fair and reasonable costing; budget amounts in the document are a guide only. Elements: Include all specified elements (fees, reimbursable costs). Omissions may result in non-responsive bid. Validity: Offer must remain valid for 60 days from the closing date (21 July 2026). VAT: Include 15% VAT in the total price. Submission: Pricing schedule must be fully completed, signed, and returned as part of Parcel C.

Pricing Schedule: Must be fully completed (100%) with all line items priced. Use SBD 3.3 (Pricing Schedule for Professional Services). Budget amounts in the document are a guide only; submit fair and reasonable costing. All costs must be included in the prescribed format. Incomplete pricing or missing elements (fees, reimbursable costs) will result in non-responsive bid. Validity: Offer must be valid for 60 days from closing date. VAT: 15% must be included in the total price. Payment Terms: Not explicitly stated; follow SBD 3.3 guidelines. Financial Capacity: Proof of registration on Central Supplier Database (CSD) required. Professional Indemnity Insurance: Required as per contract terms.

Tax Compliance: Valid SARS Tax Compliance Status (TCS) PIN required. PIN must remain valid for 60 days from submission. If no TCS PIN, provide CSD number. Consortia/JVs: Each party must submit separate TCS/PIN/CSD number. Central Supplier Database (CSD): Mandatory registration on CSD. Submit proof of registration or application. B-BBEE: Valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs) required to claim preference points. Specific Goals: 51% Black Owned (10 points), 30% Black Woman Owned (10 points). Professional Registration: SAQA-recognized professional designations for Project Director, Project Manager, and Project Lead (CA(SA) required). Minimum Experience: 5 years for Project Director, Project Manager, and Project Lead in hedging policy review, IFRS 9, and treasury risk. Declaration of Interest: Must be completed and signed. Invitation to Bid: Full document must be completed, signed, and returned. Non-Compliance: Failure to meet any compliance requirement will result in disqualification.

Sustainability: ATNS operates with a commitment to economic, social, and environmental sustainability as part of its mission and values.

Contract Terms: Standard ATNS Terms and Conditions apply, including retention clauses for non-satisfactory completion, breach of contract, and confidentiality. Professional Indemnity Insurance: Required. Intellectual Property: All documentation and designs submitted become the property of ATNS; disclosure to third parties requires written approval. Confidentiality: All bid information must be kept confidential and used solely for bid preparation. Amendments: Any contract variations must be in writing and signed by both parties. Termination: On termination, all project documentation and deliverables must be handed over to ATNS without retention. ATNS Rights: ATNS reserves the right to reject any or all bids, vary scope/terms, withdraw from commitments, or cancel the procurement process at any stage prior to contract award. Dispute Resolution: Not explicitly stated; governed by ATNS standard terms.

Scoring Breakdown: Total points = 100. Price = 80 points (using formula Ps = 80(1 - (Pt - Pmin)/Pmin)). Specific Goals = 20 points (10 for 51% Black Owned, 10 for 30% Black Woman Owned). Functionality Criteria: Company Experience (40 points): Based on reference letters (5+ = 40, 3-4 = 30, 1-2 = 20, none = 0). Methodology & Work Plan (40 points): Based on number of required elements addressed (6 = 30, 4-5 = 20, 3 = 15, 0-2 = 0). Project Management & Timeline (20 points): Full plan = 20, partial = 10, generic = 5, none = 0. Minimum Threshold: 70 points required in each of the three functionality categories. Verification: Submit CSD Report, CIPC Documents, Shareholder Certificates, ID copies, and Valid B-BBEE Certificate or Sworn Affidavit.