Appointment of service providers to serve on a panel for welding / boiler maker services in the nama khoi municipal area for a period of three years

• This tender is for the appointment of service providers to a panel for welding/boilermaker services in the Nama Khoi Municipal Area.
• The panel appointment is for a period of three years.
• The successful bidder must sign a written contract form (MBD 7).

• Tender closing date: 07 August 2026.
• Closing time: 12:00 (midday).
• Tender validity period: 120 days from closing date.
• No clarification meeting or site briefing is scheduled for this bid.

• For bidding procedure enquiries: Ms Candice Rabie, Snr Accountant SCM, phone (027) 718 8116, email [email protected].
• For technical specification enquiries: Mr JH Adams, phone (027) 718 8100, email [email protected].
• Submission address: Tender Submission Office, first floor, 4 Namakwa Street, Springbok, 8240.

• Submit your bid in a sealed envelope clearly marked with the tender number BID/NC062/03/2026-2027 and description.
• Deliver the original bid document to the tender box at the Tender Submission Office, first floor, 4 Namakwa Street, Springbok, 8240, by 12:00 on 07 August 2026. No late submissions accepted.
• If your submission is too large for the box, enquire at the public counter for assistance.
• Do not dismember the bid document; attach all schedules and supporting documentation.
• Pay a non-refundable tender fee of R 689.44 (taxes included) per document, in cash or electronic transfer.
• Required returnable documents include: Invitation to Bid (MBD 1), original Tax Clearance Certificate (MBD 2), Declaration of Interest (MBD 4), Preference Points Claim Form (MBD 6.1), Contract Form (MBD 7.1), Declaration of Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), Letter of Good Standing (COIDA), CSD report, Tax Clearance Status PIN, and B-BBEE Certificate.
• Failure to complete compulsory portions or submit required documents may result in disqualification.

Bidder must be registered on the Central Supplier Database (CSD) and maintain updated information. Tax matters must be in order with SARS; no award to non-compliant entities. Bidders must not be listed on the National Treasury's Register for Tender Defaulters or Restricted Suppliers. Persons in the service of the state are prohibited from bidding. The bidder must have a minimum functionality score of 70/100, assessed on: company experience (reference letters - max 30 points), locality within Nama Khoi Municipal Area (max 40 points), and qualifications of key personnel (certified welder/boilermaker - max 30 points). B-BBEE status level certificate must be submitted for preference points.

• Scope: Appointment to a panel for welding/boilermaker services within the Nama Khoi Municipal Area for a period of three years.
• Key requirements: Bidders must demonstrate relevant experience through reference letters and have qualified welder/boilermaker personnel.
• Deliverables: Services as per the terms of reference detailed in Part C of the bid document.
• Supporting documents required: List of plant and equipment, list of previous contracts completed, company profile.

• Provide reference letters for company experience in welding/boilermaker services: 3 letters (30 points), 2 letters (20 points), 1 letter (10 points).
• Submit proof of locality: Nama Khoi Municipal Area (40 points), Namakwa District (20 points).
• Submit certified proof (not older than 3 months) of qualified welder/boilermaker key personnel (30 points).
• Minimum functionality score of 70/100 required for bid to be responsive.
• Additional documents: List of plant and equipment, list of previous contracts completed.

• Submit prices for all items in the pricing schedule (Part C1); omissions may render bid non-responsive.
• Prices must be firm as indicated in the price schedule.
• Arithmetic errors will be corrected: amounts in words govern discrepancies with figures; line item totals govern over unit rates.
• Gross decimal misplacements will be corrected based on line item totals.
• Bidders may be asked to revise item prices to match tendered total if errors exist.

• Submit firm prices for all items in the pricing schedule (Part C1). Failure to price all items may render bid non-responsive.
• Ensure no arithmetic errors in pricing; amounts in words govern if discrepancy with figures.
• If bills of quantities apply, line item totals govern over unit rates for corrections.
• The municipality may correct gross decimal misplacements or omissions and request revised prices to match tendered total.
• Price evaluation includes commercial risk assessment.

• Mandatory registration on the Central Supplier Database (CSD). No award to unregistered bidders.
• Submit original, valid Tax Clearance Certificate from SARS. Each party in a joint venture must submit separate certificates.
• Submit a B-BBEE status level certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
• Submit a Letter of Good Standing issued under COIDA.
• Complete declarations: Declaration of Interest (MBD 4) confirming no state employee involvement, Certificate of Independent Bid Determination (MBD 9), Declaration of Past SCM Practices (MBD 8).
• For bids expected to exceed R10 million, submit audited financial statements and disclose any overdue municipal accounts.
• Foreign suppliers must complete a tax compliance questionnaire.

• B-BBEE preference points determined from status level certificate submitted at closing date.
• Sub-contracting more than 25% to entities with lower B-BBEE status may forfeit points, unless sub-contractors are exempted micro-enterprises with capability.
• Permission required for sub-contracts.

• Submit a Letter of Good Standing issued under the Compensation for Occupational Injuries and Diseases Act (COIDA).
• The letter confirms registration as an employer and must be provided within 14 days if requested.

• The tender is subject to Nama Khoi Municipality's Supply Chain Management Policy.
• Tender validity: 120 days, extendable until formal acceptance unless bidder withdraws in writing.
• Municipality may cancel tender process or reject any tender without liability.
• No awards to bidders not registered on CSD; keep CSD information updated.
• Tax clearance certificate required; each joint venture party submits separately.
• B-BBEE points determined from certificates submitted at closing date.
• Certificate of Independent Bid Determination mandatory; fronting practices prohibited and may lead to blacklisting.
• Prohibited restrictive practices include price-fixing, market division, collusive bidding.
• Inducements, gifts, or interference with officials are forbidden and may result in tender rejection.
• Negotiations may occur with preferred bidders but cannot increase price or unfairly advantage one bidder.
• Objections must be lodged within 14 days of decision; appeals under Section 62 of Municipal Systems Act within 21 days.

• Tenders must be submitted on the official Nama Khoi Municipality tender document.
• Incomplete compulsory portions may result in non-responsive declaration.
• Submit to designated tender box at 4 Namakwa Street, Springbok; enquire if submission too large.
• Municipality reserves right to accept or reject any tender, cancel process, or accept part of a tender.

• Submit bid in sealed envelope with tender number and description.
• Only original bids accepted; no late submissions.
• Do not dismember document; attach schedules.
• If bid exceeds R1 million and bidder not VAT-registered, include statement of intent to register for VAT.
• Tender fee: R 689.44 non-refundable, payable in cash or electronic transfer.

• Preference points: 80 for price, 20 for specific goals (women, youth, disabled ownership, and locality within Northern Cape).
• Submit proof of ownership/directorship for specific goals; municipal account or lease agreement in company name for locality points.
• Sub-contracting declarations required if applicable; may affect B-BBEE points if over 25% to lower-status entities.
• Bidders must provide company details, VAT registration, and business classification.