CCMA/2024/14/TSH provisioning of office and parking space on a lease agreement for the ccma tshwane office for a period of five (5) years.

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Bidders must attend the compulsory virtual briefing session on 12 August 2026. They must be registered on the CSD and have a valid Tax Clearance Certificate. The building must exist at bid close, not be a heritage building, and not share space with labour-related organizations. Bidders must submit all required documentation (SBD forms, company registration, ID, financial statements, BBBEE certificate). Joint ventures or consortia must provide a signed agreement. Failure to comply with mandatory requirements or provide complete information may lead to disqualification.

Scope of work means that the bidder understands the below requirements and will be expected to deliver as per

the requirements below:

1. Province Gauteng

2. The location of the facility must be within 2km walking distance of public transport

services, i.e. taxis, buses, and trains in the Tshwane CBD, clearly visible from major Tshwane (Pretoria) CBD

local traffic routes.

3. The required CCMA office space should be a total GLA of 2133.5m2 (as per space Total GLA 2133.5m2

planning Annexure A) Including passages and public areas.

4. Term of Lease Five (5) years

5. Building must exist at the close of bid

6. a) Confirmation that the designated building is not a heritage building.

(“Heritage building” is a building possessing architectural, aesthetic, historic or cultural values which is declared as

heritage building by the Planning Authority/Heritage conservation committee or any other Competent Authority in

whose jurisdiction such building is situated).

b) Not sharing with any labour related organizations (including but not limited i.e., legal

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firm/attorneys/lawyers/advocates doing labour disputes, union or federation, labour brokers, employer organisations;

intermediary institutions such as Insurance brokers) upon occupation and for the duration of the lease period.

c) The CCMA may share with a Bargaining council.

d) For convenience purposes, the floors to be leased must be consecutive for the CCMA occupation if the building is a

multi-tenant building. i.e., no other occupants in between the CCMA consecutive floors.

e) CCMA may share with medical facilities but limited to small doctors’ practices such as general practitioners and

specialists. This excludes hospitals, pathological laboratory, clinics and mortuaries.

7. The Landlord must ensure that the building has windows and air-conditioning units which are fully functional and

maintained as per OHS regulatory requirements for the duration of the lease (and a combination of single units for

offices, hearing rooms, training rooms, boardrooms and central air-conditioning system for the public area and open

working area.

OFFICE/SPACE REQUIREMENTS – Annexure A

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Qty designation workstation type wfh sq.M. Total

Finance

1 Accounts Administrator Open plan (1,8m desk) N 3,3 3,3

Administration

0 Admin Manager Open plan (1,8m desk) N 0,0 0,0

0 Administration Assistant Open plan (1,8m desk) N 0,0 0,0

1 Administration Clerk Open plan (1,8m desk) N 3,3 3,3

2 Archiving Administrator Open plan (1,8m desk) N 3,3 6,6

1 RSC Associate Open plan (1,8m desk) N 3,3 3,3

1 HR Regional Assistant Single closed office N 4,0 4,0

0 Mail Clerk Open plan (1,8m desk) N 0,0 0,0

1 Messenger Driver Open plan (1,8m desk) N 3,3 3,3

0 Personal Assistant Open plan (1,8m desk) N 0,0 0,0

1 Teamleader: Admin Single closed office N 10,0 10,0

1 Receptionist Reception N 13,0 13,0

0 Registry/Administration Open plan (1,8m desk) N 0,0 0,0

contract and whose bid is functionally acceptable and/or financially advantageous to the CCMA in line

with the bid specification.

8.3 The CCMA reserves the right to award this bid as a whole or in part.

8.4 The CCMA reserves the right to verify the validity of any submitted documents during the evaluation

process and to request clarification i.e., reference letter, certificates, or qualifications. Any document

that cannot be verified by the CCMA will not be considered for evaluation purposes, and no points will

be allocated in respect of such document.

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8.5 The CCMA reserves the right to consider the guidelines for consultants as provided in the National

Treasury Instruction /2025: Cost Containment Measures, where relevant.

8.6 The CCMA reserves the right to request all relevant information, agreements and other documents to

verify information supplied in the bid response. The bidder hereby gives consent to the CCMA to

conduct background checks on the bidding entity and any of its directors / trustees / shareholders /

members.

8.7 Any bidder found to have submitted fraudulent, false, or misleading information may be disqualified

from the bid process. The CCMA reserves the right to report such matters to National Treasury in terms

of SCM Instruction No. /22 and may take further action, including referral for criminal

investigation where applicable.

Prepare two comprehensive Bill of Quantities (BOQ). The one BOQ must outline the landlord’s

base build cost and the second BOQ must outline the tenant allowance and tenant specific items.

The BOQ’s must be prepared and submitted by the landlord at the time of submitting the bid. The

prepared BOQ should be inline but not limited to the scope of work and tenant installation scope

of work.

valid Tax Clearance Certificate with the tax compliance status PIN must be included in the bid

Valid tax clearance certificate(s), A tax compliance status PIN must be included in the bid response to

valid Tax Clearance Certificate with a tax compliance status PIN

tax compliance status PIN must be included in the bid

tax compliance status

Tax Compliance

tax compliance status PIN must be included in the bid response to

tax compliance status PIN

Central Supplier Database (CSD) prior to submitting bids and

Central Supplier Database Report

5.5 A valid Tax Clearance Certificate with the tax compliance status PIN must be included in the bid

response to verify bidders’ tax compliance status.

5.6 All bidders must be registered on the Central Supplier Database (CSD) prior to submitting bids and

verify the bidder’s tax status on CSD and other Governing compliances.

And parking space on a lease agreement for the ccma tshwane office for a

B-BBEE Details: 3 (duly completed and signed);

11.3.4 Annexure 4: SBD 4 (duly completed and signed);

11.3.5 Annexure 5: SBD 6.1 (duly completed and signed)

11.3.6 Annexure 6: SBD 7.2 (duly completed and signed);

11.3.7 Annexure 7: CCMA’s Standard Condition of bid and General Condition of Contract (signed)

11.3.8 Annexure 8: POPIA consent form (duly completed and signed)

11.3.9 Financial Statements for the latest financial year signed by an independent registered Accountant.

11.3.10 Copy of Joint Venture/ Consortium/ Subcontracting Agreement duly signed by all parties (if

applicable).

11.3.11 BBBEE Certificate

Note: If a bidder is a Consortium, Joint Venture or Prime Contractor with Subcontractor(s),

the documents listed above (11.3.1 - 11.3.6) must be submitted for each Consortium/ JV

member or Prime Contractor and Subcontractor(s).

11.4 Schedule 3:

11.4.1 Response to Section 2 of this document, in line with the format indicated in this RFP document.

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12. Bid Proposals screening

Bids shall be screened in terms of the following process and conditions:

12.1 Initial Screening: During this phase, bid responses will be reviewed for the purposes of assessing

compliance with RFP requirements including the general bid conditions, which requirements include the

following:

• Submission of a valid Tax Clearance Certificate with a tax compliance status PIN.
• Submission of Company Registration Documents.
• Submission of copy of Identity Document(s).
• Proof Medical Certificate confirming disability of the owner(s) (if applicable).
• Submission of the latest Central Supplier Database report.
• Completion of all Standard Bidding Documents and other requirements, as reflected in

this RFP.

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Section 2: introduction and background

11 |

9.1 By submitting a bid in response to the RFP, the bidder will be taken to offer to render all or any of the

services described in the bid response submitted by it to the CCMA on the terms and conditions and in

accordance with the specifications stipulated in this RFP document.

9.2 The bidder may be required to attend an interview should CCMA require such and the bidder shall be

notified thereof in good time before the actual presentation date. Such interview may include a practical

demonstration of understanding products or services as called for in this RFP.

9.3 The bidder agrees that the offer contained in its bid shall remain binding upon him/her and receptive for

acceptance by the CCMA during the bid validity period indicated in the RFP and calculated from the bid

closing hour and date such offer and its acceptance shall be subject to the terms and conditions

contained in this RFP document read with the bid.

9.4 The bidder furthermore confirms that he/she has satisfied himself/herself as to the correctness and

validity of his/her bid response; that the price(s) and rate(s) quoted cover all the work/item(s) specified in

the bid response documents; and that the price(s) and rate(s) cover all his/her obligations under a

resulting contract for the services contemplated in this RFP; and that he/she accepts that any mistakes

regarding price(s) and calculations will be at his/her risk.

9.5 It is the responsibility of the bidder to ensure that all supporting documentation submitted as part of the

bid is valid and compliant with the requirements of this bid at the closing date.

9.6 The successful bidder accepts full responsibility for the proper execution and fulfilment of all obligations

and conditions devolving on him/her under the supply agreement and SLA to be concluded with CCMA,

as the principal(s) liable for the due fulfilment of such contract.

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9.7 The bidder accepts that all costs incurred in the preparation, presentation and demonstration of the

solution offered by it shall be for the account of the bidder. All supporting documentation and manuals

submitted with its bid will become CCMA property unless otherwise stated by the bidder/s at the time of

submission.

Signage Inter-leading glass doors h) Board Room Aluminum notice

a) Compliance –OHS (fire, toilets, emergency numbering boards in foyers

evacuation plan etc. – Health and Safety i) SAT cubicle

requirements) numbering

b) Lift landing j) Directional

c) Frosted glass signage

d) No smoking Signage (The quantity will

e) Reception Signage depend on space

f) Waiting area Signage planning template,

g) Referral’s Signage floor plate,

building design

and layout)

Fire Detection a) Supply and installation of fire detection

system for all the areas in terms of the

Occupational Health and Safety (OHS) Act

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(Landlords responsibility) allowance specific items

and Building Regulations.

b) Any fire protection systems (fire hose,

hydrants, sprinkle system, fire extinguishers)

exits. contract for all

It is the Landlord’s responsibility to link the entry and exit

emergency break glass unit with the fire alarm. points of the

leased premises.

issues relating to water pressure, drain blockages

etc.

(a) Toilets installed with integrated toilet

bowls (built in seats in porcelain)

(b) Sanitary facilities are compliant with the

building regulations.

(c) Toilets for people with disabilities.

(d) Provide wash basins

N.B: the Landlord will be responsible for all the

plumbing maintenance, replacement of spare

parts as and when required.

IT Infrastructure a) Cabling (double trunking/skirting a) Fireproof door

b) Racks/cable trays) when required. to the server

c) Smoke detectors. room

d) Server room air conditioner (24000BTU) to be b) Raised floor

maintained by the Landlord as part of the (200mm-

lease. 300mm off

e) Fire extinguisher outside the server room the ground)

(next to the entrance door) c) Anti-static

f) Server room evacuation plan (must be part of tiles or mat in

the building evacuation plan) the server

g) An approved electrical layout and floor plans room

h) Electrical/Generator calibration, distribution d) Server room -

board (DB) installation and all relevant cabling Red plugs for

in the server room to connect the 6kVA 230V all server

on-site, then a

minimum of

twenty (20) on-site

parking bays of

which two (2)

parking bays must

comply with the

disability

requirements and

fifteen (15) may

be off-site not

more that 100m

away.

Occupation Health and Safety (OHS)

OHS a. Roofs and ceilings: Leak free

b. Walls and flooring: Leak free (i.e. no cracks,

no peeling wallpaper, no tripping hazards, no

torn and peeling carpets and no peeling or

worn off paint, no leaks and/or slippery floors).

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(Landlords responsibility) allowance specific items

c. Stairways, Ladders, and handrails: Safe (i.e.

not slippery, loose, unstable, no insufficient

lighting and/or obstructions).

d. Walkways (passages): Clear of all hazards

and Obstruction (i.e. the surface is not

slippery, carpet not peeling and/or there are

no protruding and tripping hazards like nails,

splinters, etc.)

e. Emergency Evacuation floor plans approved

by the fire department & displayed in view of

staff & public in all prominent places and must

be illuminated.

f. Assembly points to be clearly marked.

g. Emergency red arrows illustrating where you

are and the escape route, the alternative

route should also be indicated on the

emergency floor plan.

h. Emergency lights supported by an alternative

power supply.

i. Exit signs at fire escape doors fitted in green

fluorescent (SANS).

j. The building must have fire escape doors as

required by municipal bylaws.

k. Doors to accommodate people with

disabilities.

l. The building must comply with fire

regulations.

m. Lifts – inside & outside signage stating not to

be used in case of fire.

n. Lifts must be disability compliant (i.e. size

adequate for a wheelchair to turn; the height

of control panel within reach of wheelchair-

bound person to operate; and have voice

commands to indicate the floors for the

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be connected to the generator in case of

power failure.

o. Fire hose reels and extinguishers clearly

marked and in full view with operation

instructions & emergency numbers.

p. All distribution boxes (DB) installed with locks

and clearly labeled.

q. Smoke detectors/ linked to fire alarm

(monitored by the landlord).

r. Automatic Sprinkler System/ Fire Division at

500m2 and must be monitored, maintained

and replaced as when required.

s. All OHS signs SANS approved and at

prominent places.

t. Natural light after alterations is completed

must be 400 LUX. The average-maintained

lighting level in a (Dependent on building and

windows with natural light coming in):

• Office/computer areas – 300-400 LUX
• Hearing/boardroom – 400 LUX
• Entrance halls/Reception 100 LUX

u. Noise level assessment/ monitoring, should

not be above 85dB, please refer to

(Landlords responsibility) allowance specific items

months.

y. The building must be disability friendly and

compliant (including entrance, ramps, rails,

lifts, toilets and parking, etc.).

z. Chemical storerooms must comply with light,

control of temperature and fire extinguisher

outside the door. Fluorescent tubes that are

low in ultraviolet light, should be used

wherever, possible in storage areas.

placed outside, the door.

aa. Archiving room must comply, with light,

windows, control of temperature and fire

extinguisher outside the door. Fluorescent tubes

that are low in ultraviolet, light should be used,

wherever possible in storage areas. Ultraviolet

light can be easily, measured with a light, meter,

and levels should, not exceed 75NW/lumen.

bb. Pest control- Landlord to fumigate the building

quarterly at its cost and provide written proof

thereof.

cc. The Landlord is responsible for providing

(Landlords responsibility) allowance specific items

employment and labour. months from

b) Fire Assessment Certificate issued by signing of the SLA

the local municipality’s Emergency for the submission

Management Services (EMS) of all the required

c) Occupancy Certificate issued by the local documents/

municipality as stipulated by the National certificates.

22 Case Manager Officer Open plan (1,8m desk) N 3,3 72,6

Commissioner Single closed office N 0,0 0,0

0 Interpreter Single closed office N 10,0 0,0

1 Regional Senior Commissioner Single closed office N 10,0 10,0

Senior CMO Single closed office N 6,0 12,0

1 Senior Commissioner Single closed office N 10,0 10,0

DP Prevention

1 Dispute Management Administrator Open plan (1,8m desk) N 3,3 3,3

36 staff 86,1 154,7

Hearing rooms and general support space area allocation

Qty description space type sq.M. Total

0 Canteen Canteen 0,0 0,0

2 Kitchenette Kitchenettes 6,0 12,0

6 Ladies ablution Ladies ablution 13,0 78,0

5 Mens ablution Mens ablution 13,0 65,0

2 Paraplegic ablution Paraplegic ablutions 5,0 10,0

16 Hearing room Hearing room - 6 Seater

16,0 256,0

5 Hearing room Hearing room - 8 Seater 24,0 120,0

4 Hearing room Hearing room - 18 Seater 38,0 152,0

2 Hearing room Hearing room - 12 Seater 26,0 52,0

4 Hearing room Hearing room - 26 Seater 44,0 176,0

6 Print stations Print station 1,5 9,0

51 Storage Storage cabinet 1,5 76,5

1 Waiting Area Waiting area - 10 sqm 10,0 10,0

1 Archive Archive room 70,0 70,0

3 Pre con room Pre con room - 3 Seater 8,0 24,0

1 Storage room - HR Store room - HR 8,0 8,0

1 Storage room - Finance Store room - Finance 6,0 6,0

1 Storage Store room - Stationery and consumables 6,0 6,0

1 Storage Store room - Cleaning chemicals 4,0 4,0

1 Storage Store room - DPWO 4,0 4,0

1 Storage Store room - Disposal & furniture 8,0 8,0

1 Library Library - Regional 4,0 4,0

Screening check point

3 Security 3,3 9,9

1 Server Server room 12,0 12,0

1 Sick Bay Sick bay 10,0 10,0

2 Hot Desk Hot desk 3,3 6,6

2 Caucus room Quite rooms 6,0 12,0

1 SAT & Post Hearing SAT & Post hearing - 120 sqm 80,0 80,0

1 SAT & Post hearing - 150 sqm

Pre-Hearing Roll Call 75,0 75,0

1 Waiting Area-Precons Waiting area - 10 sqm 10,0 10,0

2 Cleaners Room Waiting area - 10 sqm 3,3 6,6

35 Parking 0,0 0,0

1 Boardroom Boardroom - 22 Seater 44,0 44,0

0 Boardroom Boardroom - 22 Seater 0,0 0,0

1 Training Room Training room 45,0 45,0

2 Disability parking

Total 607,9 1461,6

Total 1616,3

Secondary circulation (10%) 161,6

Subtotal 1777,9

Primary circulation (20%) 355,6

Total gla 2133,5

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Tenant Installation (TI) scope of work (Cost to be included in Tenant Installation (TI)

• NB: The Landlord must submit proof of all the necessary tenant installation (TI) and third-party insurance

including all third-party insurance covers prior to tenant installation (TI) commencement.

The Landlord will be expected to prepare the CCMA tenant Installation (TI) as per the CCMA requirements

outlined below. The Landlord is also expected to prepare two (2) Bill of Quantities (BOQ) pertaining to the TI

requirements as indicated below:

Item base build tenant tenant

(Landlords responsibility) allowance specific items

Signage

Internal

Signage Inter-leading glass doors h) Board Room Aluminum notice

a) Compliance –OHS (fire, toilets, emergency numbering boards in foyers

evacuation plan etc. – Health and Safety i) SAT cubicle

requirements) numbering

b) Lift landing j) Directional

c) Frosted glass signage

d) No smoking Signage (The quantity will

e) Reception Signage depend on space

f) Waiting area Signage planning template,

g) Referral’s Signage floor plate,

building design

and layout)

Visible Building Side view panels in all boardrooms on door Visible Frosted glass

Signage handle side or on the door panels, Height –

1895mm

Width – 595 mm

External

Visible Building Building and Window Signage Shop Front Shop front

signage signage (If

applicable)

Maintenance

Fire Detection a) Supply and installation of fire detection

system for all the areas in terms of the

Occupational Health and Safety (OHS) Act

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Item base build tenant tenant

(Landlords responsibility) allowance specific items

and Building Regulations.

b) Any fire protection systems (fire hose,

hydrants, sprinkle system, fire extinguishers)

Annual maintenance and service reports

required as per the OEM maintenance

schedule.

c) Annual fire assessment certificate.

Windows External Windows to be cleaned at a minimum of

bi-annually.

Lifts Lifts must be serviced monthly, maintained and

inspected in line with the OEM (Original

Equipment Manufacturer) by lift technician and/ or

registered lift inspector and Comprehensive

Report (annexure B) issued by registered lift

inspector every two years including a monthly

service report will be provided.

Fully Functional Air- Maintenance of air-conditioners will be as per

conditioning manufacturer specification. Filters to be

systems are chemically cleaned or replaced as and when

required in all areas required and that the servicing would be the

responsibility of the Landlord. The air-conditioning

system must be always fully functional and

maintained as per regulatory requirements at the

cost of the landlord.

Security

Access control

Entries & exits on It is the Landlord’s responsibility to provide Landlord to

leased area office and parking area two-way access biometrics provide dual end

with card and finger recognition with a to end solution

maintenance contract funded by the landlord. (card & finger)

Fire escape doors fitted with biometric scanners Biometrics; finger

linked to fire alarm. scanning devices

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Item base build tenant tenant

(Landlords responsibility) allowance specific items

installed with

Emergency break glass units installed on all fire maintenance

exits. contract for all

It is the Landlord’s responsibility to link the entry and exit

emergency break glass unit with the fire alarm. points of the

leased premises.

Make provision to

separate

private/staff and

public areas.

Landlord to Install Landlord to install and maintain CCTV camera as Installed with Common Area

CCTV cameras on well as monitor common areas. maintenance

common areas: all Common area to be monitored by the Landlord. contract (Including

entrance, exits, Blind spots to be monitored by the Landlord. software,

Parking and Foyers. hardware, and

training).

Landlord to Install Leased area to be

CCTV Cameras on monitored by the

Leased Space Landlord.

CCTV cameras

signage to be

installed.

Gun Safe Landlord to have (gun-handling graded security Quantity to be Compartmental

staff) provided by tenant gun safe (6)

a) The building must be a weapon-free zone, once plans are

and the CCMA will require twenty-four (24) completed.

hour Grace C physical security guarding

services registered in terms of PSIRA

regulations stationed at all entries and exit

points of the building (including parking /

basement) at the cost of the preferred bidder

(to ensure safeguarding of the building). This

will be applicable in a multi/single tenant

building.

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Item base build tenant tenant

(Landlords responsibility) allowance specific items

b) Warning signage informing visitors of the

need to comply with weapon-free zone and

security checks.

Alarm System Landlord to provide alarm system linked to the

landlord’s armed response at all entry and exit

points.

SAT (Public The Landlords’ responsibility Number of

Screening cubicles = 13

allocation area/ Table-top

Cubicles) Secured 10mm

shatter proof glass

Speaker holes/ for

sound and space

at bottom for

documents

exchange

Three tier drawers

with quality locks.

Shopfront lease Should space be offered on ground floor, all

space windows should be secured with either roller

shutters/ burglar bars/ burglar gate

Electrical Lighting- installations (lights) must support Green

Concept (i.e. use of energy-saving lights/LED

lights, link lights to sensors, etc.)

Red plugs points – To be connected to generator.

Plugs to be used in case of power failure.

White plug points- to be connected to main power,

DB board labelled and lockable. Provide electrical

compliance certificate by a registered electrician.

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Item base build tenant tenant

(Landlords responsibility) allowance specific items

Plumbing All plumbing installations in kitchens and ablution

facilities must be SABS approved with a one-year

guarantee (all fixtures and fittings).

Engagements with municipality and resolved

issues relating to water pressure, drain blockages

etc.

(a) Toilets installed with integrated toilet

bowls (built in seats in porcelain)

(b) Sanitary facilities are compliant with the

building regulations.

(c) Toilets for people with disabilities.

(d) Provide wash basins

N.B: the Landlord will be responsible for all the

plumbing maintenance, replacement of spare

parts as and when required.

IT Infrastructure a) Cabling (double trunking/skirting a) Fireproof door

b) Racks/cable trays) when required. to the server

c) Smoke detectors. room

d) Server room air conditioner (24000BTU) to be b) Raised floor

maintained by the Landlord as part of the (200mm-

lease. 300mm off

e) Fire extinguisher outside the server room the ground)

(next to the entrance door) c) Anti-static

f) Server room evacuation plan (must be part of tiles or mat in

the building evacuation plan) the server

g) An approved electrical layout and floor plans room

h) Electrical/Generator calibration, distribution d) Server room -

board (DB) installation and all relevant cabling Red plugs for

in the server room to connect the 6kVA 230V all server

UPS units which will be provided by the room

CCMA. The landlord will relocate the UPS to equipment

the New premises in the case of an office and additional

relocation. white plugs

i) All Routing and core drilling for cables for any other

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Item base build tenant tenant

(Landlords responsibility) allowance specific items

j) Red and White plugs for user workstation and electrical

office devices and equipment equipment

e) Power plugs

for all floor

cabinets

f) Landlord to

provide a start

date for IT

cabling and

the IT cabling

installation

preference

will be guided

by CCMA.

g) 25mm PVC

conduit- into

the server

room.

h) Power

Poles/Pedest

als and

Ethernet wall

plates

i) Agrees to

provide for or

grants

permission for

the

installation of

Microwave

Links (Dish)

on rooftops,

optical Fibre

installations

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Item base build tenant tenant

(Landlords responsibility) allowance specific items

and Wireless

Links.

j) Biometrics

with finger

or card into

the server

room

k) Brick walled

/Fire rated

drywall server

room (120

minutes) wall

structures (4m

x 4m)

BCP (Business Generator

Continuity Plan) The landlord must maintain the Generator as per

agreed intervals. Landlord to supply diesel as and

when required and in turn invoice tenant on a bill-

back.

N.B: the Landlord to ensure that the generator

capacitates all the red plugs in case of power

failure

Water Tank/s

The landlord must install; maintain the water

tank/s and ensure that there is running water in

the tank/s in case of water disruptions at the

landlord’s cost.

Ambiance and The building must meet these requirements:

tranquility of the

• No Loud sound (hooting and music).

building

• The environment must be conducive for the

CCMA operations.

• The Landlord should ensure that

infrastructure and façade of the building is

maintained and is free from endangered

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Item base build tenant tenant

(Landlords responsibility) allowance specific items

species i.e. Birds.

• In an event that the noise level of the building

is above the 85dB, the bidder must at their

own cost ensure that they comply with the

minimum noise level.

• The building should be clean and hazard

free for inspection.

Parking

Internal Access control Quantity = 35

Physical Security bays (inclusive of

Garage door maintenance. 2 parking bays for

Signage for designated bays. the disabled).

Disability parking If all thirty-five (35)

Traffic lights - for single entry and exit buildings. bays cannot be

Covered/Shaded parking accommodated

on-site, then a

minimum of

twenty (20) on-site

parking bays of

which two (2)

parking bays must

comply with the

disability

requirements and

fifteen (15) may

be off-site not

more that 100m

away.

Occupation Health and Safety (OHS)

OHS a. Roofs and ceilings: Leak free

b. Walls and flooring: Leak free (i.e. no cracks,

no peeling wallpaper, no tripping hazards, no

torn and peeling carpets and no peeling or

worn off paint, no leaks and/or slippery floors).

24 | P a g e

Item base build tenant tenant

(Landlords responsibility) allowance specific items

c. Stairways, Ladders, and handrails: Safe (i.e.

not slippery, loose, unstable, no insufficient

lighting and/or obstructions).

d. Walkways (passages): Clear of all hazards

and Obstruction (i.e. the surface is not

slippery, carpet not peeling and/or there are

no protruding and tripping hazards like nails,

splinters, etc.)

e. Emergency Evacuation floor plans approved

by the fire department & displayed in view of

staff & public in all prominent places and must

be illuminated.

f. Assembly points to be clearly marked.

g. Emergency red arrows illustrating where you

are and the escape route, the alternative

route should also be indicated on the

emergency floor plan.

h. Emergency lights supported by an alternative

power supply.

i. Exit signs at fire escape doors fitted in green

fluorescent (SANS).

j. The building must have fire escape doors as

required by municipal bylaws.

k. Doors to accommodate people with

disabilities.

l. The building must comply with fire

regulations.

m. Lifts – inside & outside signage stating not to

be used in case of fire.

n. Lifts must be disability compliant (i.e. size

adequate for a wheelchair to turn; the height

of control panel within reach of wheelchair-

bound person to operate; and have voice

commands to indicate the floors for the

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Item base build tenant tenant

(Landlords responsibility) allowance specific items

visually challenged and be brail compliant.

The Landlord must ensure that the lift/s must

be connected to the generator in case of

power failure.

o. Fire hose reels and extinguishers clearly

marked and in full view with operation

instructions & emergency numbers.

p. All distribution boxes (DB) installed with locks

and clearly labeled.

q. Smoke detectors/ linked to fire alarm

(monitored by the landlord).

r. Automatic Sprinkler System/ Fire Division at

500m2 and must be monitored, maintained

and replaced as when required.

s. All OHS signs SANS approved and at

prominent places.

t. Natural light after alterations is completed

must be 400 LUX. The average-maintained

lighting level in a (Dependent on building and

windows with natural light coming in):

• Office/computer areas – 300-400 LUX
• Hearing/boardroom – 400 LUX
• Entrance halls/Reception 100 LUX

u. Noise level assessment/ monitoring, should

not be above 85dB, please refer to

Environmental Regulations.

v. Hearing rooms, training room and offices to

be soundproof.

w. Ventilation - ensure that the building is

sufficiently ventilated either by natural or

mechanical means. Please refer to

Environmental Regulations.

x. Fire drills to be conducted by the landlord in a

multi-tenant building once every six (6)

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Item base build tenant tenant

(Landlords responsibility) allowance specific items

months.

y. The building must be disability friendly and

compliant (including entrance, ramps, rails,

lifts, toilets and parking, etc.).

z. Chemical storerooms must comply with light,

control of temperature and fire extinguisher

outside the door. Fluorescent tubes that are

low in ultraviolet light, should be used

wherever, possible in storage areas.

Ultraviolet light can be easily, measured with

a light meter, and levels should not exceed,

75NW/lumen. Prohibition sign must be

placed outside, the door.

aa. Archiving room must comply, with light,

windows, control of temperature and fire

extinguisher outside the door. Fluorescent tubes

that are low in ultraviolet, light should be used,

wherever possible in storage areas. Ultraviolet

light can be easily, measured with a light, meter,

and levels should, not exceed 75NW/lumen.

bb. Pest control- Landlord to fumigate the building

quarterly at its cost and provide written proof

thereof.

cc. The Landlord is responsible for providing

Cleaners to ensure that common areas is always

clean and presentable.

Compliance documents

Documents to be a) Electrical Compliance Certificate issued Landlord to submit

presented on by a qualified electrical contractor or qualified timelines not

occupation. electrician registered by the department of exceeding 12

27 | P a g e

Item base build tenant tenant

(Landlords responsibility) allowance specific items

employment and labour. months from

b) Fire Assessment Certificate issued by signing of the SLA

the local municipality’s Emergency for the submission

Management Services (EMS) of all the required

c) Occupancy Certificate issued by the local documents/

municipality as stipulated by the National certificates.

Building Regulations and Building Standards Written

Act. permission to

d) Pest control certificate as stipulated by occupy from the

the National Building Regulations and local municipality

Building Standards Act. to be provided

e) Copy of emergency escape routes - per whilst awaiting the

area or floor Occupancy

f) Lift Compliance Certificate issued by an Certificate

accredited Engineer (National

g) Lift Maintenance Contract Building

h) Air Conditioner Maintenance Contract Regulations/Sect

i) Maintenance contract for dual Biometrics ion 14 (4) (a) (iii)

finger and card scanning devices installed

(Common and leased area)

j) CCTV maintenance contract (common

and leased area)

k) Building Insurance Policy

l) Maintenance contract for Generator.

m) Security Guard/s Contract and PSIRA

compliance.

n) 24-hour Armed Response Contract

o) Maintenance contract for Alarm System.

p) Provide monthly proof of utilities payment

from connected third parties (municipal,

agent, etc.).

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Tenant Installation Project Manager scope of work

• Responsible for the overall project delivery (cost, schedule, quality, information, contracts)
• Manages project team with project controls, quality assurance, administration and other responsibilities.
• Manage the TI project from inception to handover
• Conduct weekly meetings and provide reports to monitor tenant installation as per the project plan
• Any third-party contractor appointed by the landlord to perform construction works to be:

CIDB‐registered; and Registered at an appropriate CIDB grading for the scope and value of work.

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Section 3: evaluation criteria

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5.1 All the documentation submitted in response to this RFP must be in English.

5.2 The bidder is responsible for all the costs that it shall incur related to the preparation and submission

of the bid document.

5.3 Bids submitted by bidders which are, or comprised of companies must be signed by a person or persons

duly authorised thereto by a resolution of the applicable Board of Directors, a copy of which Resolution,

duly certified, must be submitted with the bid.

5.4 The bidder should check the numbers of the pages of its bid to satisfy itself that none of their

documents are missing or duplicated. No liability will be accepted by CCMA in regard to anything

arising from the fact that pages/documents of a bid are missing or duplicated.

5.5 A valid Tax Clearance Certificate with the tax compliance status PIN must be included in the bid

response to verify bidders’ tax compliance status.

5.6 All bidders must be registered on the Central Supplier Database (CSD) prior to submitting bids and

include in their bid a copy of their Master Registration Number (Supplier Number) in order for CCMA to

verify the bidder’s tax status on CSD and other Governing compliances.

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(For purposes of this specification, the term ‘Landlord shall refer to the Service Provider/ Bidder)

1. The Commission for Conciliation, Mediation and Arbitration (CCMA) is an independent and autonomous

organization that was established by the Labour Relations Act of 1995 (LRA) to deliver dispute

prevention and resolution services to the people of South Africa. The core mandate of the CCMA, as one

of the organizations charged with implementing the LRA, is derived from the purpose of the LRA which,

amongst others, is to advance economic development, social justice, labour peace and the

democratization of the workplace.

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∗ The landlord must ensure that any security services provided at the leased premises, whether

rendered directly by the landlord or through a third-party security service provider appointed by

the landlord comply with all applicable legislative and regulatory requirements throughout the

contract period. This includes ensuring that the security service provider and all deployed

security personnel are registered with the Private Security Industry Regulatory Authority

(PSIRA); are registered with and in good standing with the Compensation Fund (COIDA);

maintain valid public liability insurance; hold valid ICASA and firearm licenses where applicable;

have proof of registration with, or a Letter of Good Standing from the Security Sector Provident

Fund; possess a valid Letter of Good Standing with Affinity Health where required in terms of

the National Bargaining Council for the Private Security Sector Main Collective Agreement; and

provide proof of registration with and compliance with the National Bargaining Council for the

6. a) Confirmation that the designated building is not a heritage building.

(“Heritage building” is a building possessing architectural, aesthetic, historic or cultural values which is declared as

heritage building by the Planning Authority/Heritage conservation committee or any other Competent Authority in

whose jurisdiction such building is situated).

b) Not sharing with any labour related organizations (including but not limited i.e., legal

14 | P a g e

firm/attorneys/lawyers/advocates doing labour disputes, union or federation, labour brokers, employer organisations;

intermediary institutions such as Insurance brokers) upon occupation and for the duration of the lease period.

c) The CCMA may share with a Bargaining council.

d) For convenience purposes, the floors to be leased must be consecutive for the CCMA occupation if the building is a

multi-tenant building. i.e., no other occupants in between the CCMA consecutive floors.

e) CCMA may share with medical facilities but limited to small doctors’ practices such as general practitioners and

specialists. This excludes hospitals, pathological laboratory, clinics and mortuaries.

0 Admin Manager Open plan (1,8m desk) N 0,0 0,0

0 Administration Assistant Open plan (1,8m desk) N 0,0 0,0

1 Administration Clerk Open plan (1,8m desk) N 3,3 3,3

2 Archiving Administrator Open plan (1,8m desk) N 3,3 6,6

1 RSC Associate Open plan (1,8m desk) N 3,3 3,3

1 HR Regional Assistant Single closed office N 4,0 4,0

0 Mail Clerk Open plan (1,8m desk) N 0,0 0,0

1 Messenger Driver Open plan (1,8m desk) N 3,3 3,3

0 Personal Assistant Open plan (1,8m desk) N 0,0 0,0

1 Teamleader: Admin Single closed office N 10,0 10,0

1 Receptionist Reception N 13,0 13,0

0 Registry/Administration Open plan (1,8m desk) N 0,0 0,0

Dispute Resolution

22 Case Manager Officer Open plan (1,8m desk) N 3,3 72,6

Commissioner Single closed office N 0,0 0,0

0 Interpreter Single closed office N 10,0 0,0

1 Regional Senior Commissioner Single closed office N 10,0 10,0

Senior CMO Single closed office N 6,0 12,0

1 Senior Commissioner Single closed office N 10,0 10,0

1 Dispute Management Administrator Open plan (1,8m desk) N 3,3 3,3

36 staff 86,1 154,7

Total 607,9 1461,6

Total 1616,3

Secondary circulation (10%) 161,6

Subtotal 1777,9

Primary circulation (20%) 355,6

Total gla 2133,5

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Tenant Installation (TI) scope of work (Cost to be included in Tenant Installation (TI)

• NB: The Landlord must submit proof of all the necessary tenant installation (TI) and third-party insurance

including all third-party insurance covers prior to tenant installation (TI) commencement.

The Landlord will be expected to prepare the CCMA tenant Installation (TI) as per the CCMA requirements

outlined below. The Landlord is also expected to prepare two (2) Bill of Quantities (BOQ) pertaining to the TI

requirements as indicated below:

facilities must be SABS approved with a one-year

guarantee (all fixtures and fittings).

e) Copy of emergency escape routes - per whilst awaiting the

area or floor Occupancy

f) Lift Compliance Certificate issued by an Certificate

accredited Engineer (National

g) Lift Maintenance Contract Building

h) Air Conditioner Maintenance Contract Regulations/Sect

i) Maintenance contract for dual Biometrics ion 14 (4) (a) (iii)

finger and card scanning devices installed

(Common and leased area)

j) CCTV maintenance contract (common

and leased area)

k) Building Insurance Policy

l) Maintenance contract for Generator.

m) Security Guard/s Contract and PSIRA

compliance.

n) 24-hour Armed Response Contract

o) Maintenance contract for Alarm System.

p) Provide monthly proof of utilities payment

from connected third parties (municipal,

agent, etc.).

28 | P a g e

2. Evaluation Criteria 31
3. Price and Specific Goals 46

and ensure effective delivery of service, quality and value-add to CCMA’s business.

8.4 The CCMA reserves the right to verify the validity of any submitted documents during the evaluation

that cannot be verified by the CCMA will not be considered for evaluation purposes, and no points will