Service provider needed for filming and managing TV projects to promote youth filmmaking talent in mbombela

Appointment of a service provider for the filming and management

Of two TV projects to show case mbombela youth talent in filming

The City of Mbombela hereby invite suitably qualified and experienced service providers

to submit the proposals for the filming productions of two Television projects to showcase

the talent of the City of Mbombela youth in filming and showcase small businesses the city

is supporting to fight the triple challenge.

The appointed service provider must render the following services:

o Pre-production of two TV projects

o Recruiting and auditioning of suitable actors and actresses

o Assembling of quality TV production equipment

o Onset production

o Editing

o Post- production

The production aims to showcase the talent, market the City and create much needed

employment for our youth in filming industry.

The City of Mbombela seeks to appoint a suitably qualified and experienced television

production company to conceptualise, produce, film and deliver two broadcast-quality

television programs aimed at:

• Showcasing youth talent within the City of Mbombela;
• Promoting participation in the film and television industry;
• Highlighting local economic development initiatives;
• Showcasing small businesses supported by the municipality;
• Promoting tourism, culture and investment opportunities within the City of

Mbombela;

• Creating meaningful work opportunities and skills transfer for young people

interested in film and television production.

The successful bidder will be expected to manage the entire production process from

concept development through to final delivery.

2. Objectives

The project seeks to:

2.1 Youth Development

Provide practical exposure and skills development opportunities to young people interested

in television production.

2.2 Economic Development

Highlight local entrepreneurs and SMMEs supported through municipal programs.

2.3 Destination Marketing

Promote Mbombela as a tourism, cultural and investment destination.

2.4 Content Creation

Produce high-quality television content suitable for broadcast, digital platforms and municipal

marketing initiatives.

The appointed service provider shall provide a full turnkey television production service

including:

Phase 1: Development and Pre-Production

The service provider must:

• Develop program concepts and treatments;
• Develop episode structures;
• Conduct research;
• Source filming locations;
• Obtain permits where necessary;
• Recruit presenters, contributors and participants;
• Conduct auditions where required;
• Prepare production schedules;
• Develop risk management plans;
• Arrange production logistics;
• Facilitate stakeholder engagement.

Deliverables

• Approved program concepts
• Scripts and treatments
• Production schedule
• Risk management plan
• Call sheets and shooting plans

Phase 2: Production

The service provider shall:

• Provide professional production personnel;
• Supply all required production equipment;
• Conduct principal photography;
• Record interviews and actuality footage;
• Capture aerial footage where legally permitted;
• Manage production logistics;
• Manage health and safety compliance on set.

Minimum Technical Requirements

The bidder must demonstrate access to:

• Broadcast-quality cinema or television cameras
• Professional audio recording equipment
• Lighting equipment
• Editing facilities
• Data backup systems
• Drone services (where licensed and approved)

Phase 3: Post-Production

The service provider shall:

• Edit all footage;
• Provide graphics and titles;
• Colour grade content;
• Mix and master audio;
• Provide subtitles where required;
• Produce promotional material and program trailers;
• Deliver final master files.

Deliverables

• Final broadcast-ready programs
• Promotional trailers
• Social media cutdowns
• High-resolution photographs
• Archive footage and project files

4. Program requirements

The City intends commissioning:

Deliverable Quantity

Television Programs 2

Duration per Program 24 to 48 minutes

Promotional Trailer 2

Social Media Promos Minimum 10

Behind-The-Scenes Content Minimum 2 packages

The bidder may propose the most suitable format and duration provided objectives are

achieved.

5. Youth empowerment requirements

The successful bidder shall:

• Appoint local youth interns during production;
• Provide practical on-set training;
• Facilitate mentorship opportunities;
• Submit a skills transfer report upon completion.

6. Project duration

The project must be completed within 120 calendar days as stipulated in the special

conditions of bid.

7. Required experience

Bidders (Project Leader) must demonstrate:

• At least five (3) years experience in television or documentary production;
• Successful completion of similar television productions;
• Experience working with public sector institutions will be advantageous.

8. Intellectual property

All footage, program masters, photographs, promotional material and related intellectual

property developed under this contract shall become the property of the City of Mbombela.

The municipality shall retain unrestricted usage rights across all media platforms.

All information submitted by prospective bidders will be used solely for tender evaluation

reserves the right to cancel the tender process at any stage should it be deemed necessary.

of bid contained in the bid document. Evaluation will be conducted on the basis of an 80/20

preference point system, where 80 points will be allocated for price and 20 points for specific

8. In bids where Consortia / Joint a) This will not be applicable to functionality and B- If the tendering entity / YES

An 80/20 preference point system will apply, where 80 points are allocated for price and 20 points for specific

preference point system, where 80 points will be alloca

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 80/20 preference point

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

Preference Points Claim Form in terms of the

In order to qualify for preference points for b-bbee]

14. Functionality / Quality for evaluation a) Functionality test refers to evaluation of bidders on Has the bidder met the N/A

bidders has the capabilities to execute the contract functionality in order to

evaluation on price and limited to: track record and experience on similar

Preferential Procurement Regulations 2022 (Purchases)............................ 27 – 31

Contract Form – Rendering of services..................................................... 32 – 33

Declaration of Bidder’s Past Supply Chain Management Practices ......................34 – 35

Certificate of independent bid determination...........................................................36 – 38

Authority to sign a bid ..............................................................................39 – 40

Certificate of authority for joint ventures .......................................................41

contract. In such an event, the City shall not be liable for any costs, expenses, or losses

incurred by the bidder in preparation for or execution of the project or production. Late delivery

of the project will not be accepted and may constitute grounds for contract termination and any

other remedies available to the City in terms of the contract.

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exceeding 10 years (see section 28

of this Act).

11. Copy of Public Liability insurance. a) Public liability insurance may vary from one project If applicable, is the N/A

insurance from a

registered financial

institution?

12. Recent audited / independently a) Applicable to private companies that are not Has the bidder furnished N/A

reviewed financial statements for managed by its owners, if: MBD 5 as mandatory for

three consecutive years. all projects estimated to

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NB: if a company provides any - It compiles its financial statement internally and be in excess of R10

financial statements in terms of its public interest score is less than 100. million?

section 29 of the Companies Act, - It has its financial statements compiled Has the bidder attached

such statements must comply with the relevant AFS as independently and its public interest score is

the provision of the Act. required by law and is it between 100 and 349.

aligned with his/her - the public interest score is 350 points or more,

declaration on MBD 5?

is required for an audit to be conducted.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

Po Box 45; Mbombela; 1200

NB: The results of this bid will be published on the City’s official website in accordance with

Section 75(1)(g) of the Municipal Finance Management Act (MFMA) and SCM Regulations,

Section 23(c).

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• Approved program concepts
• Scripts and treatments
• Production schedule
• Risk management plan
• Call sheets and shooting plans

Phase 2: Production

• Provide professional production personnel;
• Supply all required production equipment;
• Conduct principal photography;
• Record interviews and actuality footage;
• Capture aerial footage where legally permitted;
• Manage production logistics;
• Manage health and safety compliance on set.

considered:

• A valid Tax Compliance Status (TCS) Pin.
• Proof of company registration.
• Certified copies of the Business Director(s)’ identity documents.
• A full Central Supplier Database (CSD) registration report not older than 30 days from

the closing date. Summary reports will not be accepted.

• Certified copies of qualifications, certified identity document(s), and a comprehensive

Curriculum Vitae (CV) of the Project Leader. The minimum required experience is three

(3) years in the filming industry. The minimum qualification is a Degree (NQF Level 7)

in Film Production, Television Production, Media Studies, Digital Media, Audio-Visual

must indicate current employment. Where the Project Leader is not employed by the

bidding entity, a signed consent letter confirming availability and willingness to assist

in the implementation of the project must be included.

• Proof of the Project Leader’s experience in television production, in the form of an

appointment letter or a duly signed contract, together with a reference letter from a

recognised institution confirming the successful completion of a similar project.

• Detailed Youth Development Plan
• Comprehensive Production Plan
• Risk Management Plan

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4.2. Municipal rates and taxes requirements

• The bidder must submit a valid and current municipal rates and taxes statement from

the relevant local authority, or proof of residence from a recognised tribal authority

(where applicable), or a valid lease agreement accompanied by the lessor’s up-to-date

municipal rates and taxes statement for the business premises.

• Bidders must ensure that the physical address details reflected on the Central Supplier

Database (CSD) correspond with those on the company registration certificate.

• The Municipality reserves the right to verify municipal rates and taxes information linked

to both CSD and company registration details.

• It remains the responsibility of bidders to ensure that municipal accounts are fully

compliant and not in arrears.

4.3. Director(s) municipal compliance

• The bidder must submit valid and current municipal rates and taxes statements for all

director(s), including consortium or joint venture partners or proof of residence from a

recognised tribal authority (where applicable), or lease agreements accompanied by

up-to-date municipal rates and taxes statements.

• The Municipality may verify, using directors’ identity numbers, whether any municipal

rates and taxes are outstanding.

• It is the responsibility of bidders to ensure that all directors are fully compliant with

municipal rates and taxes obligations.

4.4. General note

• For all key personnel whose CV is submitted, certified copies of qualifications and

certified copies of identity documents must be submitted with the bid.

• Certified copies must not be older than three (3) months to be considered valid.
• Copies of certified copies will not be accepted; only certified copies of original

documents will be recognised.

• Failure to comply with the above requirements will result in immediate disqualification.

section 14 of the Companies Act registration document in

b) A Certificate issued by CIPRO in line with section 2 line with the applicable

of the Close Corporation Act legislation?

NB: The registration of Close Corporations (CCs) was

replaced by introduction of the New Companies Act which

came to effect in April 2011. CCs to be recognized as valid

registration certificate will be up to 2010.

2. Company Profile a) A Company Profile is a professional introduction of Has the bidder attached N/A

your Business that aims to inform Clients about its a company profile and its

purpose, vision, trustworthiness, products and experience is relevant to

services, and experience of your Company. It is add value on this

basically a “CV for your Business/Company” project?

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3. Certification of documents to be a) The certification of documents must be done by a Has the bidder certified YES

submitted together with the tender commissioner of oath as prescribed in the Justices all documents to be

document. of the Peace and Commissioners of Oaths Act 16 certified as per special

of 1963 and its Regulations. conditions of bid?

I.e. ID Copies of business owners, b) Acceptable certified copies are copies originally Check validity on the

qualifications, Licenses and certified from any police station, post office, date, check if the

certificates, accreditation by Lawyers or notary public (who are members of a commissioner of oaths

professional bodies, proof of recognised professional body), Actuaries or stamp is compliant as

ownership document, appointment accountants (who are members of a recognised per example copied from

letters, completion certificates, etc. professional body), Members of the judiciary, the Regulations.

inconsistent declaration

may lead to immediate

disqualification.

13. Recent annual financial statement a) Applicable to private companies with a public Has the bidders N/A

(AFS) for three consecutive years interest score of less than 100. furnished MBD 5 as

(unaudited AFS). b) If, with respect to a particular company, every mandatory?

NB: if a company provides any Has the bidder attached person who is a holder of, or has a beneficial

financial statements in terms of the relevant AFS as interest in, any securities issued by that company is

section 29 of the Companies Act, required by law in line also a director of the company, that company is

such statements must comply with with his/her declaration exempt from the requirements in this section to

the provision of the Act. on MBD 5?

have its annual financial statements audited or

independently reviewed.

NB: An independent review will suffice if the company has

opted to have its financial statement audited or is required

by its Memorandum of Incorporation (MOI) to do so.

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14. Functionality / Quality for evaluation a) Functionality test refers to evaluation of bidders on Has the bidder met the N/A

of complex projects various aspects of the contract to establish if the minimum threshold on

bidders has the capabilities to execute the contract functionality in order to

qualify for further or not. The various aspect may include but not

evaluation on price and limited to: track record and experience on similar

B-BBEE? projects, human resource and their individual

experience, financial capabilities, relevant

scored in line with the

technology, etc. evaluation criteria set on

NB: Functionality will not be compulsory for all projects but the tender document?

for complex projects. Functionality criteria will vary from All portfolio of evidence

one project to another. attached and certified as

stated on the bid

document?

15. The Compensation for Occupation a) The COIDA provides for compensation for If applicable, is the N/A

Injuries and Diseases Act 130 of disablement caused by occupational injuries or COIDA certification /

1993 (COIDA) diseases sustained or contracted by employees in letter of good standing

attached, valid and the course of their employment, or for death

reflects the nature of resulting from such injuries or diseases, hence

work in line with the bidders are expected to attach COIDA certificates

scope of works? in line with their specialize area aligned to the

type/nature of business.

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Terms of reference

Bidders (Project Leader) must demonstrate:

• At least five (3) years experience in television or documentary production;
• Successful completion of similar television productions;
• Experience working with public sector institutions will be advantageous.

Bidders must submit a detailed cost breakdown under the following categories:

Item quantity unit price total price

Excl. VAT excl. VAT

Production crew 2

Camera & Sound 2

Drone (licenced) 2

Monitor screen 2

Tri-pot 2

Exterior & interior light 2

Sound recording 2

Transport of cast & crew 2

Pre-production 2

Production 2

Post-production 2

Total excl. VAT

15% VAT

TOTAL PRICE (incl. Vat)

The total bid price must be also reflected on mbd 1 (form of offer)

And failure to adhere will lead to immediate disqualification.

Mbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted, non-firm prices (including

Prices subject to rates of exchange variations) will not be

Considered

In case where different delivery points influences the pricing, a

Separate pricing schedule must be submitted for each delivery

Point

Name of bidder...................................................... Bid number: COM63/2026

Closing Time 11:00 on 9 JUNE 2026

Offer to be valid for 30 days from the closing date of bid.

Item NO. qty description bid price in RSA currently

(Including VAT)

• Required by ............................................

• At: ............................................

............................................

• Brand and model ............................................

• Country of origin ............................................

• Does the offer comply with specification? *YES/NO

• If not to specification, indicate deviation(s) ............................................

• Period required for delivery ............................................
• Delivery: Firm/not firm

• Delivery basis (all delivery costs must be

included in the bid price) ............................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

Any enquiries regarding the bidding procedure may be directed to:

SCM information – Christopher Nkambule or Technical information – Sibusiso Sumbane

P.O Box 45 P.O Box 45

Mbombela Mbombela

1200 1200

Tel: 013 759 2358 Tel: 013 759 9436

Mbd 4

Declaration of interest

1. No bid will be accepted from persons in the service of the state1.

2. Any person, having a kinship with persons in the service of the state, including a blood

relationship, may make an offer or offers in terms of this invitation to bid. In view of possible

allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons

connected with or related to persons in service of the state, it is required that the bidder or their

authorised representative declare their position in relation to the evaluating/adjudicating authority.

3 In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

3.1 Full Name of bidder or his or her representative:...........................

3.2 Identity Number: ..................................................................

3.3 Position occupied in the Company (director, trustee, hareholder2):...

3.4 Company Registration Number: .............................................

3.5Tax Reference Number:............................................................

3.6VAT Registration Number: ......................................................

3.7 The names of all directors / trustees / shareholders members, their individual identity

Numbers and state employee numbers must be indicated in paragraph 4 below.

3.8 Are you presently in the service of the state? ................................................YES / NO

3.8.1Ifyes, furnish particulars..................................................

.................................................................................

1MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or

constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act

No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

2 Shareholder” means a person who owns shares in the company and is actively involved in the

management of the company or business and exercises control over the company.

3.9Have you been in the service of the state for the past twelve months? ......YES / NO

3.9.1Ifyes, furnish particulars..............................................

.......................................................................................

3.10 Do you have any relationship (family, friend, other) with persons

in the service of the state and who may be involved with

the evaluation and or adjudication of this bid?.................................YES / NO

3.10.1Ifyes, furnish particulars.

..............................................................................

..............................................................................

3.11 Are you, aware of any relationship (family, friend, other) between

any other bidder and any persons in the service of the state who

may be involved with the evaluation and or adjudication of this

bid?.................................................................................................................. YES / NO

3.11.1If yes, furnish particulars

...........................................................................

.................................................................................

3.12Are any of the company’s directors, trustees, managers,

Principle shareholders or stakeholders in service of the state?

Yes / NO

3.12.1 If yes, furnish particulars.

...........................................................................................

...........................................................................................

3.13 Are any spouse, child or parent of the company’s directors,

trustees, managers, principle shareholders or stakeholders

in service of the state? .......................................................................YES / NO

3.13.1Ifyes, furnish particulars.

..............................................................................

..............................................................................

3.14 Do you or any of the directors, trustees, managers,

principle shareholders, or stakeholders of this company

have any interest in any other related companies or

business whether or not they are bidding for this contract.

Yes / NO

3.14.1 If yes, furnish particulars:

.........................................................................................

.........................................................................................

4. Full details of directors / trustees / members / shareholders.

Full Name Identity Number State Employee

Number

......................................... ............................................

Signature Date

........................................ .............................................

Capacity Name of Bidder

Mbd 6.1

Preference points claim form in terms of the preferential

Procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the

General conditions, definitions and directives applicable in

Respect of the tender and preferential procurement

Regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point

system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to

preferences, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response

to an invitation to provide goods or services through price quotations, competitive

tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and

includes all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the

time of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form

determined by an organ of state in response to an invitation for the origination of

income-generating contracts through any method envisaged in legislation that will

result in a legal agreement between the organ of state and a third party that produces

revenue for the organ of state, and includes, but is not limited to, leasing and disposal

of assets and concession contracts, excluding direct sales and disposal of assets

through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

or 90/10 preference point system will apply and that the highest acceptable

tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to

determine the applicable preference point system, then the organ of state

must indicate the points allocated for specific goals for both the 90/10 and

80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.

Item Number of

no. Number of points

points claimed

allocated (80/20

The specific goals allocated points in terms of this tender

(80/20 system)

system) (To be

completed by

the tenderer)

A total of 15 preference points shall be allocated on a proportional or pro rata basis for contracting an

enterprise owned by historically disadvantaged persons or individuals who meet the following

requirements -

1. for 100% black person or people owned enterprise 5 points

2. for at least 30% woman or women shareholding or owned 5 points

enterprise

3. For at least 30% youth shareholding or owned enterprise 2.5 points

4. for at least 30% people living with disability shareholding or 2.5 points

owned enterprise

A total of 5 preference points shall be allocated on a proportional or pro rata basis for implementing of

programmes for RDP -

5. for enterprise regarded as EMEs located within the City of 5 points

Mbombela

The City will utilize the CSD report for the above-mentioned information.

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

Invitation to Bid.............................................................................. 3 – 5

Special Conditions........................................................................ .... 6 – 9

Checklist / Notes ............................................................................. 10 – 18

Specifications and pricing schedule .................................................... 19 – 22

Pricing Schedule – Firm Prices........................................................... 23

Declaration of interest......................................................................... 24 – 26

include: a Valid Tax Compliance Status (TCS) Pin, Certified copy of a valid B-BBEE certificate or sworn affidavit,

current municipal rates and taxes statement from the relevant local authority, or proof of residence from a tribal

authority (where applicable), or a lease agreement accompanied by the lessor’s up-to-date municipal rates and

taxes statement for both the business and all active directors, including joint venture or consortium members, full

Central Supplier Database (CSD) registration report (summary reports will not be accepted), certified copy of

company registration certificate and certified copies of the directors' identification documents. The completed bid

document and all supporting documents must be placed in a sealed envelope clearly marked with “the bid number,

full project description and closing date”, and submitted in the tender box at Mbombela Civic Centre, 1 Nel Street,

by the bidder (including its business entity or directors) to any municipality or municipal entity

are in arrears for more than three (3) months. Failure to submit valid and up-to-date proof of

municipal rates and taxes will also render the bid non-responsive.

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for additional payment in respect thereof will be entertained.

All prices and rates quoted shall be inclusive of Value-Added Tax (VAT). VAT shall be reflected

as a separate lump sum in the tender summary, and the total amount inclusive of VAT shall

be carried forward to the Form of Tender.

involved, each party must submit JV/Consortium, have the

separate required returnable parties involved attached

documents. all individual required

documents as per

special condition of bid?

9. Latest municipal rates and taxes a) If the business is operated and its director(s) are Has the bidder attached YES

certificates from relevant local residing within a municipal area, bidders are latest municipal rates

authority for the business and all expected to attach latest municipal rate and taxes and taxes from relevant

business directors certificates for the business and ALL its directors. local authority for the

OR b) If the business is operated and its director(s) are company / business and

residing within a tribal authority. Bidders are all company directors /

owners?

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Lease agreement with the Lessor’s individual lease agreement with lessor’s latest authority or latest

latest municipal rates and taxes municipal rates and taxes for a facility is within a municipal rates and

certificates from relevant local Municipal boundary and if the business is renting taxes certificate?

authority. office / business facility, the bidders are required to Is the account not in

NB: All accounts owing any attach lease agreement for the business with areas for more than 90

municipality for more than 90 days lessor’s latest municipal rates and taxes for a days (3 months)?

will be disqualified as prescribed on facility within a municipal boundary. If the facility

the MSCM Regulations. leased is in a rural area, lease agreement will be

accompanied with the lessor’s proof of residential

from a tribal authority.

NB: Domicilium citandi at executandi: Domicilium citandi et

executandi is a Latin legal term meaning the address

nominated by a bidder in a legal contract where legal notices

may be sent.

ensure that all physical addresses reflected either on the

company registration document and CSD are not owing any

municipal rates and taxes for more than three months

including the Lessor’s municipal account in case of lease.

Mbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted, non-firm prices (including

Prices subject to rates of exchange variations) will not be

Appointment of a service provider for the filming and management of television

Project

Procurement Policy. An 80/20 preference point system will apply, where 80 points are allocated for price and

20 points for specific goals.

Po Box 45; Mbombela; 1200

NB: The results of this bid will be published on the City’s official website in accordance with Section

75(1)(g) of the Municipal Finance Management Act (MFMA) and SCM Regulations, Section 23(c).

include: a Valid Tax Compliance Status (TCS) Pin, Certified copy of a valid B-BBEE certificate or sworn

affidavit, current municipal rates and taxes statement from the relevant local authority, or proof of residence

from a tribal authority (where applicable), or a lease agreement accompanied by the lessor’s up-to-date

municipal rates and taxes statement for both the business and all active directors, including joint venture or

consortium members, full Central Supplier Database (CSD) registration report (summary reports will not be

accepted), certified copy of company registration certificate and certified copies of the directors' identification

documents. The completed bid document and all supporting documents must be placed in a sealed envelope

clearly marked with “the bid number, full project description and closing date”, and submitted in the tender box

at Mbombela Civic Centre, 1 Nel Street, Mbombela.

Bids must be submitted before 11:00 on the closing date. Late submissions will not be accepted. Bids received

via telegram, facsimile, or email will not be considered. Bids received by telegram, fax or e-mail will not be

considered. Late bids shall not be accepted or considered.