This Tender Has Expired

Closing date: 04 March 2026 at 11:00. Compulsory site inspection: 12 February 2026 at 10:30 at Capricorn District Municipality, Function Room, 41 Biccard Street, Polokwane.

Technical enquiries: Pheeha Asiti ([email protected] / 015 294 1045). Supply chain enquiries: Kwena Mashiane or Violet Masemola ([email protected] / [email protected] / 015 294 1212 / 015 294 1039). Submission address: Bid box at Capricorn District Municipality, 41 Biccard Street, Polokwane.

Submit bids in a sealed envelope marked with the bid number (COR-IT24/2025/2026) and description ('Maintenance and Support of Telephone System'). Deposit in the bid box at Capricorn District Municipality, 41 Biccard Street, Polokwane, by 11:00 on 04 March 2026. Late bids will not be accepted. Bids must be stapled and banded properly; failure to do so results in automatic disqualification. Use only black ink (no pencil). Bids remain valid for 90 days after closing. Official forms must be used (not re-typed). Each page must be initialed. Bids must be signed and fully priced.

Bids will be evaluated on an 80/20 point system (80% price, 20% preference points). Functionality and compliance with specifications are required. The municipality reserves the right to accept or reject any bid and is not bound to accept the lowest bid. Bids must meet responsiveness criteria: sealed envelope with bid number/description, deposited on time, valid CSD number, completed/signed forms, proof of municipal rates/taxes payment (or tribal authority letter/lease agreement), compliance with technical specs, CIDB registration (if applicable), and financial ability to execute the contract. Past performance and supply chain management history may disqualify bidders.

Maintenance and support of the telephone system for 36 months. Successful bidder must sign a written contract (MBD7) or Service Level Agreement. Scope includes ensuring the telephone system remains operational, with service levels and deliverables as per the municipality’s requirements. Suppliers must demonstrate experience with similar work (track record of similar scope/size).

Bids must include a total bid amount (combined rates). Pricing must adhere to instructions in the bid document. Payment terms: invoices must be submitted with a delivery note, and payments will be made within 30 days. Prices must remain fixed unless adjusted per contract terms. Performance security (e.g., bank guarantee or cashier’s cheque) may be required within 30 days of award, as specified in Special Conditions of Contract (SCC).

Valid Central Supplier Database (CSD) number is mandatory. Tax compliance: submit SARS TCS PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire (Part B:3). Consortia/JVs must submit separate TCS/CSD for each party. No bids accepted from persons in the service of the state, or those listed on the Register of Tender Defaulters. Proof of municipal rates/taxes payment (or tribal authority letter/valid lease) required for the company and all directors. CIDB registration required if construction work is involved. Must comply with Preferential Procurement Policy Framework Act and related legislation.