Panel of service providers for general building maintenance at acsa airports (5-Year contract)

Contractors must demonstrate ability to provide certified personnel and manage inventory per ACSA procedures. Financial capacity to handle third-party procurement mark-up budgeting (R100k-R400k ranges) required. Experience with manual inventory systems and maintenance operations preferred.

The contractor must manage spares using ACSA's manual inventory management system, which includes:

• Conducting and submitting monthly and quarterly stock counts to the Service Manager.
• Keeping up-to-date inventory cards.
• Managing spares movement.
• Maintaining an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records).
• Ensuring safety and security of the allocated storeroom.
• The storage space will be allocated by ACSA and may be shared.
• Managing inventory according to ACSA's inventory procedure.

Methodology for spares management:

• Spares will be managed by the contractor using ACSA's manual inventory management system.

Pricing schedule for third-party mark-up:

• Complete the mark-up table with percentages for the following value tiers:

• R0 - R2,000: budgeted amount R100,000.00

• R2,001 - R5,000: budgeted amount R150,000.00

• R5,001 - R10,000: budgeted amount R200,000.00

• R10,001 - R50,000: budgeted amount R300,000.00

• Above R50,000: budgeted amount R400,000.00

• Cost must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.

Pricing for third-party items and subcontractors is cost plus mark-up:

• Mark-up is applied to the total of the third-party quotation, not individual line items.
• VAT is excluded from mark-up calculations.
• Cost is net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• A mark-up table must be completed by the contractor for budgeting purposes, with tiers:

• R0 - R2,000: mark-up percentage to be filled in, budgeted amount R100,000.00

• R2,001 - R5,000: mark-up percentage to be filled in, budgeted amount R150,000.00

• R5,001 - R10,000: mark-up percentage to be filled in, budgeted amount R200,000.00

• R10,001 - R50,000: mark-up percentage to be filled in, budgeted amount R300,000.00

• Above R50,000: mark-up percentage to be filled in, budgeted amount R400,000.00

• The total mark-up amount in the table is for budgeting only and not guaranteed; the contractor is accountable for the mark-up filled.
• Spares list must be prepared based on tenderer's best current spares prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supplier supporting documents.

Personnel qualifications required:

• Site Supervisor: N2 or higher qualification in any Built Environment field.
• Handyman: Matric Certificate.
• Safety Officer: Safety Certificate.

Inventory management compliance as per ACSA's manual system is required, including stock counts, record-keeping, and storeroom security.

Health and safety requirements:

• Personnel must hold specified certificates:

• Site Supervisor: N2 or higher qualification in any Built Environment field.

• Handyman: Matric Certificate.

• Safety Officer: Safety Certificate.

• The contractor must ensure safety and security of the allocated storeroom.

Contractual terms for mark-up and spares:

• The mark-up amounts inserted in the pricing table are for budgeting purposes only and are not guaranteed.
• The mark-up will be applied to third-party quotations as per system requirements, and the contractor is accountable for the mark-up filled.
• Mark-up applies to the total of the third-party quotation, not to single line items.
• Spares and subcontractor work are charged at cost plus mark-up.
• VAT is excluded from mark-up calculations.
• Cost is the net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be prepared based on the tenderer's best current spares prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supplier supporting documents.

Key personnel technical requirements:

• Contract Manager: Must hold a National Diploma in Horticulture or Landscape Architecture, have 5 years of experience in landscaping and project supervision, and be affiliated with the South African Landscapers' Institute (SALI).
• Site Supervisor: Must be a qualified Trade Horticultural Technician, Landscaper, or Artisan with 5 years of practical and supervisory experience.
• Safety Officer: Must hold a Safety Certificate, have 3 or more years of experience managing health and safety in a construction or maintenance environment, and be registered as a Construction Health and Safety Officer (CHSO) with SACPCMP.

Key personnel experience and qualification requirements:

• Contract Manager:
• Qualification: National Diploma in Horticulture or Landscape Architecture.
• Experience: 5 years in landscaping and project supervision.
• Affiliation: Member of the South African Landscapers' Institute (SALI).
• Site Supervisor:
• Qualification: Trade qualification as a Horticultural Technician, Landscaper, or Artisan.
• Experience: 5 years of practical ('on the tools') and supervisory experience.
• Guarantee/Warranty Commitment:
• Must be submitted as a signed letter on company letterhead from the CEO/MD or delegated signatory (with proof of delegation).
• The duration commitment is scored: <12 months (0 points), 12-<24 months (5 points), 24+ months (10 points).

Key compliance requirements for personnel:

• Safety Officer: Must be registered as a Construction Health and Safety Officer (CHSO) with the South African Council for the Project and Construction Management Professions (SACPCMP).
• Contract Manager: Must be affiliated with the South African Landscapers' Institute (SALI).
• Company documentation: A letter committing to guarantees and warranties must be on official company letterhead, signed by the CEO/Managing Director or a delegated signatory, with proof of written delegation provided.

Safety Officer requirement:

• Must hold a Safety Certificate.
• Must have 3 or more years of experience managing health and safety in a construction or maintenance environment.
• Must be registered as a Construction Health and Safety Officer (CHSO) with the South African Council for the Project and Construction Management Professions (SACPCMP).

Requirements related to guarantees and warranties:

• A formal commitment letter must be submitted on official company letterhead.
• The letter must be signed by the Chief Executive Officer, Managing Director, or a delegated signatory (proof of written delegation is required).
• The offered guarantee/warranty period will be scored:
• Less than 12 months: 0 points.
• 12 months to less than 24 months: 5 points.
• 24 months or more: 10 points.

Scoring for Company Experience (20 points):

• Similar Projects (10 points):
• 0-3 projects: 0 points.
• 4-5 projects: 5 points.
• More than 5 projects: 10 points.
• Project Values (10 points):
• Less than R200,000: 0 points.
• R200,001 to R6,000,000: 5 points.
• R6,000,001 and more: 10 points.
• Evidence required for both: A list of projects (Appendix E) supported by reference letters (Appendix F).

Returnable Documents:

• Spares will be managed by the contractor using ACSA’s manual inventory management system.

While explicit pre-qualification criteria are not fully detailed in the provided excerpt, eligibility is strongly implied through the requirement for qualified personnel (Site Supervisor with N3 or higher Civil Engineering, Welder with Trade Test Certificate, Safety Officer with Safety Certificate) and the demonstrated ability to comply with the complex spares and third-party procurement management system outlined.

Scope includes inventory management and spares handling.

• Contractor must manage spares using ACSA’s manual inventory management system.
• Contractor must keep an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records, etc.).

Mark-up tiers for third-party items:

• R0 - R2,000: % (Contractor to fill in)
• R2,001 - R5,000: % (Contractor to fill in)
• R5,001 - R10,000: % (Contractor to fill in)
• R10,001 - R50,000: % (Contractor to fill in)
• Above R50,000: % (Contractor to fill in)
• Sub-total D (Third party Mark-up) R (Contractor to fill in).
• Costs are net cost excluding VAT, with all discounts deducted.

Pricing format includes cost plus mark-up for third-party items and spares.

• Mark-up rates apply to third-party quotation totals, not per line item.
• Mark-up tiers:
• R0 - R2,000: % (Contractor to fill in)
• R2,001 - R5,000: % (Contractor to fill in)
• R5,001 - R10,000: % (Contractor to fill in)
• R10,001 - R50,000: % (Contractor to fill in)
• Above R50,000: % (Contractor to fill in)
• Costs are net cost excluding VAT, with all discounts deducted.
• Spares list must be based on tenderer’s best current prices (excl. VAT).
• Actual spares costs reimbursed upon invoice submission with supporting documents.

Personnel qualifications required:

• Site Supervisor: N3 or higher Civil Engineering.
• Welder: Welding Trade Test Certificate.
• Safety Officer: Safety Certificate.

Inventory management duties:

• Conduct and submit monthly and quarterly stock counts to Service Manager.
• Keep up-to-date inventory cards.
• Manage spares movement.
• Keep an up-to-date inventory file.
• Ensure safety and security of allocated storeroom.
• Manage inventory per ACSA procedure.

Required personnel with certifications:

• Site Supervisor: N3 or higher Civil Engineering.
• Welder: Welding Trade Test Certificate.
• Safety Officer: Safety Certificate.

Inventory management duties include safety and security:

• Ensure safety and security of allocated storeroom.
• Conduct and submit monthly and quarterly stock counts.
• Keep up-to-date inventory cards and files.
• Manage spares movement.
• Manage inventory per ACSA procedure.

Mark-up amounts are for budgeting only, not guaranteed, but contractor is accountable for filled mark-up.

• Mark-up applies to total of third-party quotation, not per line item.
• Spares and sub-contractor work charged at cost plus mark-up.
• VAT excluded from mark-up calculations.
• Costs are net cost excluding VAT, with all discounts deducted.
• Spares list based on tenderer’s best current prices (excl. VAT).
• Actual spares costs reimbursed upon invoice submission with supporting documents.

• The Service Manager is listed as 'XX' in the contract data (Clause 10.1).
• The Employer is Airports Company South Africa SOC Limited, with address to be inserted per airport.
• For dispute resolution, a panel of adjudicators and arbitrators is listed with contact details:

• Adv. Ghandi Badela: +27 11 282 3700, [email protected]
• Mr. Errol Tate: +27 11 262 4001, [email protected]
• Adv. Saleem Ebrahim: +27 11 535-1800, [email protected]
• Mr. Sebe Msutwana: +27 11 442 8555, [email protected]
• Mr. Sam Amod: [email protected]
• Adv. Sias Ryneke SC: 083 653 2281, [email protected]
• Mr. Emeka Ogbugo: +27 12 349 2027, [email protected]

• Submission details are not specified in the provided document. The document is a draft contract template, not a tender invitation.
• Returnable documents: The contractor must complete and sign the Form of Offer and Acceptance (Part C1.1).
• The contractor must provide their name, address, and registration number in the offer signature block.
• A witness signature is required on the offer.
• The employer will return one copy of the accepted document to the tenderer.
• After contract award, the contractor must contact the Service Manager within two weeks to arrange delivery of bonds, guarantees, and proof of insurance.

• The contractor must complete the Form of Offer and Acceptance with signature, name, capacity, organisation name and address, and witness signature.
• The employer's acceptance section requires signature, name, capacity, and witness signature.
• Schedule of deviations must be completed if applicable.

• The service is described in Part C3 (Service Information), which includes scope of work, employer requirements, and management strategy.
• The contractor must provide a Contractor's Plan within 30 calendar days from the Contract Date.
• Key responsibilities are detailed in Part C3.
• Working areas are defined in C3 'Service Information'.
• The contractor must appoint key people, with CVs to be appended to the tender schedule.
• Risk register must include items such as existing services, site access, material delays, work progress, and public/stakeholder considerations.
• The contract follows NEC3 Term Service Contract conditions with specific main and secondary options.

• Contractor's Key People must be listed with names, jobs, responsibilities, qualifications, and experience. CVs must be appended to the tender schedule.
• The contractor must demonstrate management, supervision, and key personnel capabilities as per Part C3 requirements.

• Pricing data is to be developed in Part C2, including Price Assumptions, Price List, Pricing Schedules, Bills of Quantities as per CIDB guidance.
• The offered total price (inclusive of VAT) must be stated in words and figures, aligned with the Activity Schedule.

• The total offered price must be inclusive of VAT and stated in words and figures.
• The amount should be calculated per the Activity Schedule; the Schedule prevails in case of conflict.
• Currency is South African Rand (ZAR).
• Payments are made within 30 days.
• Interest rate is the prime lending rate of Nedbank Bank.
• Assessment interval is every XX weeks (not more than five).
• Price adjustment for inflation (Option X1) uses CPI index and occurs on contract anniversary.
• Pricing data (Part C2) includes Price Assumptions and a Price List, to be developed as per CIDB guidance.

• The contractor must annually present a compliant B-BBEE Certificate and a Tax Clearance Certificate. Failure is a material breach.
• The contractor must comply with the Occupational Health and Safety Act and Construction Regulations.
• A Section 37(2) OHS Agreement must be concluded before work commences.
• The contractor must have insurance cover as per ACSA Insurance Clauses (Part C1.4), with deductibles varying by contract value and location (landside/airside).
• The contractor must comply with anti-corruption laws, including the Prevention and Combating of Corrupt Activities Act.
• Confidentiality clauses restrict disclosure of contract information.
• Intellectual property rights remain with the originator, but the employer gets a royalty-free licence.
• Joint ventures are jointly and severally liable.

• A mandatory Occupational Health and Safety Agreement must be signed under Section 37(2) of the OHS Act and Construction Regulation 5.1(k).
• Contractor (Mandatary) undertakes to comply with OHS Act and Compensation for Occupational Injuries & Diseases Act.
• Contractor must have employees covered by COID Act and provide proof of good standing.
• Required insurance: Public Liability and any other adequate cover.
• Contractor must perform baseline risk assessment before work, appoint competent persons, enforce safety discipline, provide PPE, implement safe work procedures, and report incidents.
• No alcohol or intoxicants allowed on site.
• Contractor must have a duly authorised representative sign the agreement.
• Non-compliance may lead to contract cancellation.

• Environmental controls, fauna & flora are addressed in Part C3 (Service Information).
• Control of noise, dust, water, and waste is required.
• Contractor must cooperate with environmental management plans on the Affected Property.

• Contract is based on NEC3 Term Service Contract (April 2013) with core clauses, main Option A (Priced contract with price list), dispute resolution Option W1, and secondary Options X1, X2, X18, and Z clauses.
• Law of the contract is South African law; language is English.
• Service Period is [XXX] years from the starting date.
• Period for reply is 7 calendar days.
• Limitation of Liability: No liability for indirect/consequential loss. Liability for loss/damage to employer's property limited to total of Prices. Total liability for defects due to design limited to total of Prices. Total direct liability for all other matters limited to total of Prices.
• Additional Z clauses cover cession/assignment restrictions, joint venture liability, ethics/anti-corruption, confidentiality, employer step-in rights, liens, intellectual property, dispute resolution procedures, B-BBEE/tax compliance, communication protocols, and OHS delegation.
• Dispute resolution: Adjudicator appointed from a panel; arbitration under Association of Arbitrators rules in Johannesburg.
• Amendments only valid if in the schedule of deviations.
• Contract becomes binding when tenderer receives a completed copy and does not object within five working days.

• The contractor must use ACSA’s manual inventory management system for spares management.
• Inventory management includes: conducting and submitting monthly and quarterly stock counts to the Service Manager; keeping up-to-date inventory cards; managing spares movement; maintaining an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records); ensuring safety and security of the allocated storeroom.
• Storage space for spares will be allocated by ACSA and may be shared.

• The contractor must fill in the mark-up percentage for specified value bands: R0-R2,000; R2,001-R5,000; R5,001-R10,000; R10,001-R50,000; Above R50,000.
• Costs must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.

• Pricing for third-party items or services uses a cost-plus mark-up model.
• The mark-up percentage must be filled in by the contractor for specified value bands: R0-R2,000; R2,001-R5,000; R5,001-R10,000; R10,001-R50,000; Above R50,000.
• The mark-up applies to the total of the third-party quotation, not individual line items.
• Costs must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• Spares and sub-contractor work are charged at cost plus mark-up; VAT is excluded from mark-up calculations.
• The spares list must be prepared based on the tenderer's best current spares prices (excluding VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supplier supporting documents.

• The contractor is accountable for the mark-up percentage filled in the pricing table.
• The stated mark-up amounts are for budgeting only and are not guaranteed.
• Required personnel qualifications include: Plumber with Trade Test; Safety Officer with Safety Certificate; Handyman with Matric Certificate.
• The contractor must manage inventory according to ACSA's inventory procedure.

• Required personnel must hold: Plumber with Trade Test in Plumbing; Safety Officer with Safety Certificate; Handyman with Matric Certificate.
• The contractor must ensure safety and security of the allocated storeroom.

• The mark-up amounts inserted by the contractor are for budgeting purposes and are not guaranteed.
• The contractor will be held accountable for the mark-up percentage filled in the table.
• The mark-up applies to the total of a third-party quotation, not to single line items.
• Spares and sub-contractor work are charged at cost plus mark-up; VAT is excluded from mark-up calculations.
• Costs must be net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be based on the tenderer's best current prices (excluding VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting documents.

Returnable Documents: Ensure all required forms are completed and submitted as per the tender document. Check for any specific submission instructions or disqualification risks.

Service providers must demonstrate qualified personnel: Site Supervisor requires National Diploma in Built Environment; Safety Officer requires Safety Certificate; trade roles (Builder, Carpenter, Welder) require relevant Trade Test certificates; Tiler, Painter, Handyman require Matric Certificate. Financial capability to handle third-party procurement and inventory management. Compliance with ACSA's inventory procedures and reporting requirements.

The contractor must provide personnel with the following qualifications:

• Site Supervisor: National Diploma in any Built Environment.
• Safety Officer: Safety Certificate.
• Tiler: Matric Certificate.
• Painter: Matric Certificate.
• Builder (Brick Layer & Plaster): Building Trade Test.
• Carpenter: Carpentry Trade Test.
• Welder: Welding Trade Test Certificate.
• Handyman: Matric Certificate.

Spares will be managed using ACSA’s manual inventory management system, which includes:

• Conducting and submitting monthly and quarterly stock counts to the Service Manager.
• Keeping up-to-date inventory cards.
• Managing spares movement.
• Maintaining an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records, etc.).
• Ensuring safety and security of the allocated storeroom.
• Managing inventory as per ACSA procedures.

Pricing schedule for third-party procurement:

• Value ranges and corresponding mark-up percentages to be filled by the contractor:
• R0 - R2,000: Budgeted amount R100,000.
• R2,001 - R5,000: Budgeted amount R150,000.
• R5,001 - R10,000: Budgeted amount R200,000.
• R10,001 - R50,000: Budgeted amount R300,000.
• Above R50,000: Budgeted amount R400,000.
• Costs must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.

Pricing for third-party procurement includes mark-up percentages based on value ranges:

• R0 - R2,000: Mark-up percentage to be filled by contractor, with a budgeted amount of R100,000.
• R2,001 - R5,000: Mark-up percentage to be filled, budgeted at R150,000.
• R5,001 - R10,000: Mark-up percentage to be filled, budgeted at R200,000.
• R10,001 - R50,000: Mark-up percentage to be filled, budgeted at R300,000.
• Above R50,000: Mark-up percentage to be filled, budgeted at R400,000.

Costs must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted. The mark-up applies to the total of third-party quotations, not individual line items.

No specific compliance requirements such as CSD, tax, B-BBEE, CIDB, or CIPC are stated in the provided document.

Health and safety requirements include:

• Personnel must have a Safety Officer with a Safety Certificate.
• The contractor must ensure safety and security of the allocated storeroom.
• Inventory management procedures require monthly and quarterly stock counts submitted to the Service Manager.

Contractual terms include:

• Mark-up amounts provided are for budgeting purposes only and are not guaranteed.
• The contractor is accountable for the mark-up percentage filled in the pricing table.
• Mark-up applies to the total of third-party quotations, not individual line items.
• Spares and sub-contractor work are charged at cost plus mark-up.
• VAT is excluded from mark-up calculations; costs are net cost excluding VAT with all discounts deducted.
• The spares list must be based on the tenderer's best current prices (excluding VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting documents.

The tender requires the following technical specifications for key personnel:

• Senior Pest Control Technician:
• Must hold a pest control certificate.
• Must have 4 or more years of pest control experience.
• Must be affiliated with the Pest Control Federation of South Africa (PCFSA).
• Pest Management Technician:
• Must hold a pest control certificate.
• Must have 5 or more years of pest control experience.
• Must be affiliated with the Pest Control Federation of South Africa (PCFSA).
• Assistant:
• Must hold a pest control certificate.
• Must have 2 or more years of pest control experience.
• Must be affiliated with the Pest Control Federation of South Africa (PCFSA).

Note: Points are awarded only if all requirements (qualifications, experience, affiliation) are met for each position.

Key Personnel requirements (70 points):

• Senior Pest Control Technician:
• Qualification: Pest control certificate.
• Experience: 4 or more years in pest control.
• Affiliation: Pest Control Federation of South Africa (PCFSA).
• Points: 30.
• Pest Management Technician:
• Qualification: Pest control certificate.
• Experience: 5 or more years in pest control.
• Affiliation: PCFSA.
• Points: 30.
• Assistant:
• Qualification: Pest control certificate.
• Experience: 2 or more years in pest control.
• Affiliation: PCFSA.
• Points: 10.

Note: Points are awarded only if a resource meets all requirements (qualifications, experience, affiliation). No part points are given.

The following compliance requirements are stated:

• Company Experience: Must be demonstrated by submitting a list of projects (Appendix E) supported by reference letters (Appendix F).
• Guarantee and Warranties: A commitment letter must be submitted on official company letterhead, signed by the Chief Executive Officer/Managing Director or their delegated signatory (proof of written delegation is required).
• Key Personnel: Must meet specific qualification, experience, and affiliation requirements for each role.

The document specifies the following contractual condition:

• Guarantee and Warranties (10 points): Submit a commitment letter on company letterhead signed by the CEO/MD or delegated signatory (proof of delegation required). Points are awarded based on the warranty period:
• Less than 12 months: 0 points.
• 12 months to less than 24 months: 5 points.
• 24 months or more: 10 points.

The evaluation criteria include:

• Company Experience (20 points):
• Similar Projects (10 points): Submit a project list (Appendix E) with reference letters (Appendix F). Scoring:
• 0 to 3 projects: 0 points.
• 4 to 5 projects: 5 points.
• More than 5 projects: 10 points.
• Project Value (10 points): Submit a project list (Appendix E) with reference letters (Appendix F). Scoring:
• Less than R200,000: 0 points.
• R200,001 to R6,000,000: 5 points.
• R6,000,001 and more: 10 points.

Proven track record in general building maintenance (preferably for airports or large facilities)

Financial capacity to handle contracts ≥R6M

Ability to provide valid reference letters for past projects

Key personnel must fully meet the specified qualifications/experience/affiliations (no partial credit)

Legal authority to sign guarantees (CEO/MD or delegated representative with documented proof)

• The scope involves water harvesting construction and maintenance.
• Key Personnel Requirements:

• Contract Manager: Must hold a National Diploma in Civil Engineering and have 3 years of experience in water harvesting.
• Site Supervisor: Must have N3 or higher qualification in Civil Engineering and 3 years of experience in water harvesting.
• Safety Officer: Must have a Safety Certificate, 5+ years' experience managing health and safety in a construction or maintenance environment, and must be registered with SACPCMP as a Construction Health and Safety Officer (CHSO).

• Key Personnel (70 points): The following roles are specified:

• Contract Manager: Requires a National Diploma in Civil Engineering and 3 years of water harvesting experience.
• Site Supervisor: Requires N3 or above in Civil Engineering and 3 years of water harvesting experience.
• Safety Officer: Requires a Safety Certificate, 5+ years' relevant H&S experience, and SACPCMP registration as a CHSO.

• Points are awarded only if a resource fully meets the qualification, experience, and affiliation requirements. No partial points are given.

• Company Experience: Must be proven via a list of projects (Appendix E) supported by reference letters (Appendix F).
• Guarantee and Warranties: A formal commitment letter is required, signed by the CEO/Managing Director or a delegated signatory (with proof of delegation).
• Key Personnel: Must meet specific qualification, experience, and professional affiliation requirements as detailed in the evaluation criteria. No partial compliance is accepted.

• A dedicated Safety Officer is required.
• The officer must have a Safety Certificate and 5+ years' experience managing health and safety in a construction or maintenance environment.
• The officer must be registered with the SACPCMP as a Construction Health and Safety Officer (CHSO).

• Guarantee and Warranties: A formal commitment letter is required. Points are awarded based on the offered duration: less than 12 months (0 points), 12 to less than 24 months (5 points), 24 months or more (10 points).

• Section A: Company Experience (20 points)

• A1: Similar Projects (10 points): Scoring is based on the number of similar projects completed (0-3, 4-5, >5).
• A2: Project Values (10 points): Scoring is based on the value of past projects (<R200k, R200k-R6m, >R6m).

• Evidence for both A1 and A2 must be a project list (Appendix E) with reference letters (Appendix F).

Key personnel requirements for plumbing maintenance:

• Plumber: Must have a Trade Test in Plumbing, 5 years of plumbing experience, and be registered with the Plumbing Industry Registration Board (PIRB).
• Safety Officer: Must hold a Safety Certificate, have 3 or more years of experience managing health and safety in a construction or maintenance environment, and be registered with SACPCMP as a Construction Health and Safety Officer (CHSO).
• Handyman: Must have a Matric Certificate and 3 years of experience as a plumbing handyman.

Key Personnel (70 points):

• Plumber: Must have Trade Test in Plumbing, 5 years plumbing experience, and Plumbing Industry Registration Board (PIRB) affiliation.
• Safety Officer: Must have Safety Certificate, 3+ years managing health and safety in construction/maintenance, and SACPCMP Construction Health and Safety Officer (CHSO) affiliation.
• Handyman: Must have Matric Certificate and 3 years experience as a plumbing handyman.
• Points awarded only if all requirements (qualifications, experience, affiliation) are met for each resource; no part points.

Key personnel must meet specific qualifications, experience, and professional affiliations:

• Plumber: Trade Test in Plumbing, 5 years plumbing experience, Plumbing Industry Registration Board (PIRB) registration.
• Safety Officer: Safety Certificate, 3+ years health and safety management experience in construction/maintenance, SACPCMP Construction Health and Safety Officer (CHSO) registration.
• Handyman: Matric Certificate, 3 years experience as a plumbing handyman.
• Points are awarded only for resources meeting all requirements; no part points.
• Company experience must be proven via a project list (Appendix E) and reference letters (Appendix F).
• Guarantee and warranty commitment requires a signed letter on company letterhead from the CEO/MD (with proof of written delegation).

Safety Officer requirement:

• Must hold a Safety Certificate.
• Must have 3 years or more of experience managing health and safety in a construction or maintenance environment.
• Must be registered with SACPCMP as a Construction Health and Safety Officer (CHSO).

Guarantee and warranty requirements:

• Submit a signed letter on official company letterhead from the Chief Executive Officer/Managing Director or their delegated signatory (proof of written delegation required).
• Points awarded based on warranty period offered:
• Less than 12 months: 0 points.
• 12 months to less than 24 months: 5 points.
• 24 months or more: 10 points.

Company Experience (20 points):

• A1. Similar Projects (10 points): Provide a list of projects (Appendix E) with reference letters (Appendix F).
• 0-3 projects: 0 points.
• 4-5 projects: 5 points.
• More than 5 projects: 10 points.
• A2. Project Values (10 points): Provide a list of projects (Appendix E) with reference letters (Appendix F).
• Less than R200,000: 0 points.
• R200,001 to R6,000,000: 5 points.
• R6,000,001 and more: 10 points.

The contractor must manage spares using ACSA’s manual inventory management system. This includes:

• Conducting and submitting monthly and quarterly stock counts to the Service Manager.
• Keeping up-to-date inventory cards.
• Managing the movement of spares.
• Maintaining an up-to-date inventory file (including purchase orders, work orders, delivery notes, and stock count records).
• Ensuring the safety and security of the allocated storeroom.
• Managing inventory according to ACSA's inventory procedure.
• The storage space for spares will be allocated by ACSA and may be shared depending on availability.

Pricing schedule for pest control personnel:

• Senior Pest Management Technician: Requires a pest control certificate. Rate: 36.
• Pest Management Technician: Requires a pest control certificate. Rate: 36.
• Assistant: Requires a pest control certificate. Rate: 36.

Mark-up structure for third-party procurement:

• The contractor must fill in the mark-up percentage.
• Mark-up is applied to the total value of the third-party quotation, not individual line items.
• Spares and sub-contractor work are charged at cost plus the agreed mark-up.
• VAT is excluded from mark-up calculations.
• Costs must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• Budgeted mark-up values are provided for guidance but are not guaranteed:

• R0 - R2,000: Budget R100,000.00

• R2,001 - R5,000: Budget R150,000.00

• R5,001 - R10,000: Budget R200,000.00

• R10,001 - R50,000: Budget R300,000.00

• Above R50,000: Budget R400,000.00

• The spares list must be prepared based on the tenderer's best current prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting supplier documents.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided document.

Health and safety requirements for inventory management:

• The contractor must ensure the safety and security of the storeroom allocated for spares.

Contractual terms for mark-up and spares:

• The mark-up percentages inserted by the contractor are for budgeting purposes.
• The total budgeted mark-up amount is not guaranteed.
• The agreed mark-up will be applicable to third-party quotations as per system requirements.
• The contractor will be held accountable for the mark-up percentage filled in the pricing table.
• Mark-up applies to the total value of a third-party quotation, not to single line items.
• Spares and sub-contractor work are charged at cost plus the agreed mark-up.
• VAT is excluded from mark-up calculations.
• Costs must be net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be prepared based on the tenderer's best current prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supporting supplier documents.

Minimum 4 projects of similar nature for partial points (5+ for full points); project values over R6 million for full points; guarantee/warranty period of 24+ months for full points; Key Personnel must meet all specified qualification, experience, and affiliation requirements exactly.

The tender requires personnel with specific qualifications and experience for general building maintenance and signage installation.

• Site Supervisor: Must have an N2 or higher qualification and at least 3 years' experience supervising maintenance works or signage installation.
• Handyman: Must have a Matric Certificate and at least 1 year of experience as a general works handyman.
• Safety Officer: Must have a Safety Certificate and at least 3 years' experience managing health and safety in a construction or maintenance environment. Must be registered with SACPCMP as a Construction Health and Safety Officer (CHSO).

Detailed requirements for Key Personnel (70 points).

• Site Supervisor (30 points): Requires N2 or higher qualification and 3+ years' experience supervising maintenance or signage installation.
• Handyman (10 points): Requires Matric Certificate and 1+ year experience as a general works handyman.
• Safety Officer (30 points): Requires Safety Certificate, 3+ years' H&S management experience, and SACPCMP CHSO registration.
• Points are awarded in full only if a candidate meets all requirements for their role; no part points are given.

Bidders must demonstrate compliance through specific documentation and registrations.

• Company Experience: Provide a list of similar projects (Appendix E) supported by reference letters (Appendix F) to prove experience and contract values.
• Guarantees and Warranties: Submit a commitment letter on official company letterhead, signed by the CEO/MD or delegated signatory (with proof of delegation), stating the warranty period offered.
• Key Personnel: Proposed personnel must meet strict qualification, experience, and professional affiliation requirements. Full points are awarded only if all requirements for each role are met; no partial points are given.
• Safety Officer Registration: The Safety Officer must be registered with the SACPCMP as a Construction Health and Safety Officer (CHSO).

A dedicated Safety Officer is required.

• The Safety Officer must have a Safety Certificate, at least 3 years' experience managing health and safety in construction/maintenance, and must be registered with the SACPCMP as a Construction Health and Safety Officer (CHSO).

The commitment to guarantees and warranties is a scored requirement.

• Submit a letter on official company letterhead, signed by the CEO/MD or delegated signatory (with proof of delegation), committing to a specific warranty period.
• Scoring: Less than 12 months scores 0 points; 12 to less than 24 months scores 5 points; 24 months or more scores 10 points.

Scoring criteria for Company Experience (20 points).

• A1. Similar Projects (10 points): Score based on number of similar past projects (0-3 projects: 0 points; 4-5: 5 points; >5: 10 points).
• A2. Project Value (10 points): Score based on value of past projects (<R200k: 0 points; R200k-R6m: 5 points; >R6m: 10 points).
• Evidence must be a project list (Appendix E) with reference letters (Appendix F).

• The contractor must manage spares using ACSA’s manual inventory management system.
• The system includes: conducting and submitting monthly and quarterly stock counts; keeping up-to-date inventory cards; managing spares movement; maintaining an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records); ensuring safety and security of the allocated storeroom.
• Storage space for spares will be allocated by ACSA and may be shared.

• Bidder must fill in mark-up percentages for third-party items/services across specified value bands:

• R0 – r2,000
• R2,001 – r5,000
• R5,001 – r10,000
• R10,001 – r50,000
• Above R50,000

• A subtotal for third-party mark-up must be calculated.
• Costs must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.

• Pricing for third-party items/services uses a cost-plus mark-up model.
• Mark-up rates are to be filled in by the bidder for the following value bands:

• R0 – R2,000: % mark-up (budget R100,000)
• R2,001 – R5,000: % mark-up (budget R150,000)
• R5,001 – R10,000: % mark-up (budget R200,000)
• R10,001 – R50,000: % mark-up (budget R300,000)
• Above R50,000: % mark-up (budget R400,000)

• Costs must be net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
• Mark-up applies to the total of a third-party quotation, not individual line items.
• The inserted mark-up amounts are for budgeting; the contractor will be held accountable for the mark-up filled in.
• Spares and sub-contractor work will be charged at cost plus the agreed mark-up; VAT is excluded from mark-up calculations.
• Actual spares costs will be reimbursed upon submission of invoices and supporting documents.

• Key personnel must hold specified qualifications:

• Contract Manager: N.Dip in Horticulture/Landscape Architecture.
• Site Supervisor: Trade HortTech, Landscaper, Artisan.
• Safety Officer: Safety Certificate.

• The contractor must comply with ACSA’s inventory management procedures, including stock counts, inventory records, and storeroom security.

• A Safety Officer with a Safety Certificate must be appointed.
• The contractor must ensure safety and security of the allocated storeroom for spares.

• The mark-up amounts inserted by the bidder are for budgeting purposes; the total is not guaranteed but the mark-up will be applied to third-party quotations as per system requirements.
• The contractor will be held accountable for the mark-up percentage filled in the table.
• Mark-up applies to the total of a third-party quotation, not to individual line items.
• Spares and sub-contractor work are charged at cost plus mark-up; VAT is excluded from mark-up calculations.
• Costs must be net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
• The spares list must be prepared based on the bidder’s best current spares prices (excl. VAT).
• Actual spares costs will be reimbursed upon submission of invoices and supplier supporting documents.

Key personnel technical requirements:

• Site Supervisor: Must have N3 or higher Civil Engineering qualification and at least 5 years' experience in construction or maintenance of carport structures.
• Welder: Must hold a Welding Trade Test Certificate and have at least 5 years' experience as a Welder.
• Safety Officer: Must hold a Safety Certificate, have at least 3 years' experience managing health and safety in a construction or maintenance environment, and be a SACPCMP-registered Construction Health and Safety Officer (CHSO).

Experience and qualifications requirements:

• Company Experience: Must demonstrate proven experience via a list of projects (Appendix E) supported by reference letters (Appendix F). Scoring is based on:
• Number of similar projects (0-3: 0 points; 4-5: 5 points; more than 5: 10 points).
• Value of projects undertaken (less than R200,000: 0 points; R200,001-R6,000,000: 5 points; R6,000,001 and more: 10 points).
• Key Personnel (70 points):
• Site Supervisor: Requires N3 or higher Civil Engineering qualification and 5+ years' experience in construction/maintenance of carport structures.
• Welder: Requires a Welding Trade Test Certificate and 5+ years' experience as a Welder.
• Safety Officer: Requires a Safety Certificate, 3+ years' experience managing health and safety in a construction/maintenance environment, and SACPCMP registration as a CHSO.
• Points are awarded only if all requirements (Qualifications, Experience, Affiliations) are met for each resource; no part points are awarded.

Key compliance requirements for personnel:

• Safety Officer: Must be registered with the SACPCMP as a Construction Health and Safety Officer (CHSO).
• General submission: A letter for guarantees and warranties must be on official company letterhead, signed by the CEO/Managing Director or a delegated signatory (proof of written delegation required).

Health and safety requirement:

• Safety Officer: Must hold a Safety Certificate, have at least 3 years' experience managing health and safety in a construction or maintenance environment, and be a SACPCMP-registered Construction Health and Safety Officer (CHSO).

Key contractual terms based on evaluation criteria:

• Guarantee and Warranties: The bidder must submit a commitment letter on official company letterhead, signed by the CEO/Managing Director or delegated signatory (proof of delegation required). The warranty period offered impacts scoring:
• Less than 12 months: 0 points.
• 12 months to less than 24 months: 5 points.
• 24 months or more: 10 points.

Evaluation criteria details:

• Company Experience (20 points):
• Similar Projects (10 points): Submit a list of projects (Appendix E) with reference letters (Appendix F). Scoring:
• 0-3 projects: 0 points.
• 4-5 projects: 5 points.
• More than 5 projects: 10 points.
• Project Values (10 points): Submit a list of projects (Appendix E) with reference letters (Appendix F). Scoring:
• Less than R200,000: 0 points.
• R200,001 to R6,000,000: 5 points.
• R6,000,001 and more: 10 points.

Minimum experience: 4-5 similar projects for partial points (5), >5 for full points (10); Minimum project value: R200,001-R6,000,000 for partial points (5), >R6,000,001 for full points (10); Warranty: Minimum 12 months for partial points (5), 24+ months for full points (10); Key personnel must hold specified qualifications (e.g., N. Dip, trade tests, certificates), years of experience, and required affiliations (e.g., SACPCMP for Safety Officer).

Key personnel qualifications and experience required:

• Site Supervisor: National Diploma in any Built Environment, 5+ years general building maintenance experience.
• Safety Officer: Safety Certificate, 3+ years managing health and safety in construction/maintenance environment, must be SACPCMP Construction Health and Safety Officer (CHSO) registered.
• Tiler: Matric Certificate, 3+ years as a tiler.
• Painter: Matric Certificate, 3+ years as a painter.
• Builder (Brick Layer & Plaster): Building Trade Test, 3+ years as a builder.
• Carpenter: Carpentry Trade Test, 3+ years as a carpenter.
• Welder: Welding Trade Test Certificate, 3+ years as a welder.
• Handyman: Matric Certificate, 1+ year as a general building maintenance handyman.

Key personnel experience and qualifications:

• Site Supervisor: National Diploma in any Built Environment, 5+ years general building maintenance experience.
• Safety Officer: Safety Certificate, 3+ years managing health and safety in construction/maintenance, SACPCMP CHSO registration.
• Tiler: Matric Certificate, 3+ years as a tiler.
• Painter: Matric Certificate, 3+ years as a painter.
• Builder (Brick Layer & Plaster): Building Trade Test, 3+ years as a builder.
• Carpenter: Carpentry Trade Test, 3+ years as a carpenter.
• Welder: Welding Trade Test Certificate, 3+ years as a welder.
• Handyman: Matric Certificate, 1+ year as a general building maintenance handyman.
• Points awarded for each resource meeting all requirements; no part points.

Safety personnel requirement:

• Safety Officer: Must have a Safety Certificate, 3+ years managing health and safety in construction/maintenance environment, and be SACPCMP Construction Health and Safety Officer (CHSO) registered.

Experience and guarantee requirements:

• Company Experience: Provide a list of projects (Appendix E) with reference letters (Appendix F) to demonstrate:
• Similar projects/contracts: Points awarded based on number of projects.
• Project/contract values: Points awarded based on value ranges.
• Guarantee and Warranties: Submit a letter on official company letterhead signed by CEO/MD or delegated signatory (proof of written delegation required). Points awarded based on warranty duration.

Functional evaluation criteria:

• Company Experience (20 points):
• A1. Similar projects/contracts (10 points): Provide project list (Appendix E) with reference letters (Appendix F). Points based on number of projects.
• A2. Project/contract values (10 points): Provide project list (Appendix E) with reference letters (Appendix F). Points based on value ranges.
• Guarantee and Warranties (10 points): Submit letter on company letterhead signed by CEO/MD or delegated signatory (proof of delegation). Points based on warranty duration.
• Key Personnel (70 points): Points awarded for each resource meeting qualifications, experience, and affiliation requirements.