The airports company of south africa (acsa) is seeking to establish a panel of service providers for civil engineering maintenance services, including fencing and gates, at acsa airports for a period of 5 years. Bidders must have qualified personnel including site supervisors with n.Dip Civil engineering, welders with trade test certificates, and safety officers with safety certificates. Third-party procurement will be reimbursed at cost plus a contractor-quoted mark-up percentage.
Key Requirements
Personnel qualifications required: Site Supervisor (N.Dip Civil Engineering), Welder (Welding Trade Test Certificate), Safety Officer (Safety Certificate)
Third-party procurement will be charged at cost plus mark-up; contractors must quote mark-up percentages for five value brackets (R0-R2,000; R2,001-R5,000; R5,001-R10,000; R10,001-R50,000; Above R50,000)
Mark-up applies to the total third-party quotation, not individual line items; VAT is excluded from mark-up calculations
Contractor must manage spares using ACSA's manual inventory system, including monthly and quarterly stock counts submitted to the Service Manager
Contractor must maintain up-to-date inventory cards, manage spares movement, and keep a complete inventory file (purchase orders, work orders, delivery notes, stock count records)
Storage space for spares will be allocated by ACSA and may be shared; contractor must ensure safety and security of the storeroom
Spares list must be based on tenderer's best current prices (excluding VAT); actual costs reimbursed upon submission of invoices and supplier supporting documents
Request for proposal (RFP) for the acquisition of a panel of service providers to provide civil engineering maintenance for acsa airports for a period of 5 years
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Typical Documents
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Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
CIDB Registration Certificate
NHBRC Registration (if applicable)
Health & Safety Plan
Insurance Certificates
Previous Project Completion Certificates
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
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DocumentFUNCTIONAL EVALUATIONS CRITERIA - CIVIL - FENCE AND GATES.pdfReview complete
Description
Source: FUNCTIONAL EVALUATIONS CRITERIA - CIVIL - FENCE AND GATES.pdf
Important Dates
28 May
2026
PUBLICATION
Tender Published
Tender was published
27 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
11 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
This is a Request for Proposal (RFP) from the Airports Company of South Africa (ACSA) to establish a panel of service providers for civil engineering maintenance at ACSA airports for a 5-year period. The evaluation is heavily weighted towards key personnel (70 points), followed by company experience (20 points) and guarantees/warranties (10 points).
The tender is a Request for Proposal (RFP) issued by the Airports Company of South Africa (ACSA) for the acquisition of a panel of service providers to deliver civil engineering maintenance across ACSA airports over a 5-year period. The evaluation criteria focus on company experience, guarantees/warranties, and key personnel qualifications and experience.
The Airports Company of South Africa (ACSA) is seeking to establish a panel of service providers for civil engineering maintenance across its airports for a 5-year period. The tender includes detailed requirements for resource staffing, a specific mark-up structure for third-party procurement and spares, and mandates the use of ACSA's manual inventory management system for spares.
The Airports Company of South Africa (ACSA) is seeking proposals for a 5-year panel of service providers to perform civil engineering maintenance across its airports. The tender includes roles like Site Supervisor, Welder, and Safety Officer, with specified qualifications and hourly rates. Third-party procurement, spares management, and mark-up structures are detailed, with inventory and cost accountability placed on the contractor.
RFP for a 5-year panel of service providers for civil engineering maintenance at ACSA airports nationwide, with vegetation management as a specified component. Evaluation focuses on company experience, guarantees/warranties, and key personnel qualifications.
This is a Request for Proposal (RFP) from the Airports Company of South Africa (ACSA) to establish a panel of service providers for civil engineering maintenance across its airports for a 5-year period. The document excerpt focuses on two key cost components: Vegetation Management personnel requirements and the procurement/mark-up policy for Third-Party items and spares.
ACSA seeks a panel of service providers for 5-year civil engineering maintenance at airports. The tender includes apron deep cleaning with specific staffing requirements and a third-party procurement system with variable mark-ups. Spares management must follow ACSA's manual inventory procedures.
RFP for a 5-year panel of service providers to perform civil engineering maintenance at ACSA airports. The tender includes stormwater system maintenance with specific staffing requirements and third-party procurement with variable mark-up structures. Contractors must manage spares inventory using ACSA's manual system.
FUNCTIONAL EVALUATIONS CRITERIA - CIVIL - FENCE AND GATES.pdf
ACSA seeks a panel of service providers for 5-year civil engineering maintenance at airports nationwide. Evaluation focuses on company experience (20 points), guarantees/warranties (10 points), and key personnel qualifications (70 points).
RFP for a 5-year panel of service providers to perform civil engineering maintenance at ACSA airports. The tender includes specific staffing requirements with qualification standards, a structured third-party procurement mark-up system for spares, and detailed inventory management responsibilities for contractors.
This is a 5-year panel appointment tender by Airports Company South Africa (ACSA) for civil engineering maintenance services across its airports. The tender requires service providers to manage airside and landside surface marking, with specific staffing requirements, and operate under a cost-plus-markup model for third-party procurement and spares management.
The Airports Company South Africa (ACSA) is seeking to establish a panel of service providers for civil engineering maintenance across its airports under a 5-year NEC3 Term Service Contract. The tender is a Request for Proposal (RFP) with a closing date of July 27, 2026. The contract will be governed by detailed NEC3 conditions with specific amendments and additional clauses.
ACSA seeks to establish a panel of service providers for civil engineering maintenance across its nine airports for a 5-year period. The panel will be used on an as-and-when-needed basis for both maintenance and capital projects. Bidders must select specific sub-categories and airports, comply with CIDB grading requirements, and attend compulsory briefing sessions.
ACSA seeks a panel of service providers for 5-year civil engineering maintenance of airside and landside pavements at airports nationwide. The tender includes staffing requirements, third-party procurement with mark-up structures, and spares inventory management.
FUNCTIONAL EVALUATIONS CRITERIA - CIVIL - STORMWATER SYSTEM MAINTENANCE.pdf
ACSA seeks a panel of service providers for 5-year civil engineering maintenance at airports nationwide. Evaluation heavily weights company experience (20 points), guarantees/warranties (10 points), and key personnel qualifications (70 points).
The Airports Company of South Africa (ACSA) is seeking to establish a panel of service providers for civil engineering maintenance across its airports for a 5-year period. The tender evaluates bidders based on company experience, guarantees/warranties, and the qualifications/experience of key personnel, with a total of 100 points available.
FUNCTIONAL EVALUATIONS CRITERIA - CIVILS - APRON DEEP CLEANING.pdf
The Airports Company of South Africa (ACSA) is seeking to establish a panel of service providers for civil engineering maintenance across its airports for a 5-year period. The tender is evaluated on a 100-point system, heavily weighted towards the qualifications and experience of key personnel (70 points). Key focus areas include company experience with similar projects, commitment to guarantees/warranties, and specific technical roles for apron deep cleaning operations.
RFP for a 5-year panel of service providers to deliver civil engineering maintenance across ACSA airports nationally. Evaluation focuses heavily on company experience, guarantees/warranties, and qualified key personnel.
ACSA seeks a panel of service providers for 5-year civil engineering maintenance across its airports, focusing on structural repairs (steel & concrete) and third-party procurement with mark-up management.
ACSA owns and manages South Africa's principal commercial airports.
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Scope includes fence and gates maintenance requiring specific key personnel: Site Supervisor, Welder, and Safety Officer with defined qualifications and experience.
Key personnel requirements for fence and gates maintenance:
Site Supervisor: Must hold a National Diploma in Civil Engineering and have 3+ years experience as a construction supervisor.
Welder: Must hold a Welding Trade Test Certificate and have 5+ years experience as a Welder.
Safety Officer: Must hold a Safety Certificate and have 3+ years experience managing health and safety in a construction/maintenance environment. Affiliation with SACPCMP as a Construction Health and Safety Officer (CHSO) is required.
Points for key personnel are awarded only if all requirements (Qualifications, Experience, Affiliations) are fully met; no part points.
Experience & Qualifications
Source: FUNCTIONAL EVALUATIONS CRITERIA - CIVIL - FENCE AND GATES.pdf
Key personnel for fence and gates:
Site Supervisor: National Diploma in Civil Engineering, 3+ years as construction supervisor.
Welder: Welding Trade Test Certificate, 5+ years as Welder.
Safety Officer: Safety Certificate, 3+ years in H&S management, SACPCMP CHSO registration.
Points are awarded per resource only if all requirements (Qualifications, Experience, Affiliations) are met; no part points.
Key Personnel: Must meet specific qualification, experience, and affiliation requirements as per the evaluation table. Full compliance is required for points; no partial points.
Company Experience: Must provide documented proof of similar projects and contract values via Appendix E (project list) and Appendix F (reference letters).
Guarantee and Warranties: A formal commitment letter on company letterhead, signed by CEO/MD or delegated signatory (with proof of delegation), is required.
Health & Safety
Source: FUNCTIONAL EVALUATIONS CRITERIA - CIVIL - FENCE AND GATES.pdf
A Safety Officer is required with a Safety Certificate and 3+ years experience managing health and safety in construction/maintenance. Must be registered with SACPCMP as a Construction Health and Safety Officer (CHSO).
Contractual Terms
Source: FUNCTIONAL EVALUATIONS CRITERIA - CIVIL - FENCE AND GATES.pdf
Company Experience and Guarantee/Warranty periods form part of the evaluation criteria, not contractual terms. Refer to evaluation criteria for detailed scoring.
Physical address for submission: O.R. Tambo International Airport, North Wing Offices, 3rd Floor, Tender office, Tender box B, Kempton Park, Johannesburg.
General ACSA contact: Tel +27 11 723 1400, Fax +27 11 453 9354.
Address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. PO Box 75480, Gardenview, Gauteng, 2047.
Submit bid documents by hand delivery and email – both methods are mandatory. Failure to submit physical documents will result in disqualification.
Hand delivery address: Tender Box B, Airports Company South Africa SOC Limited Offices, North Wing, 3rd Floor, O.R. Tambo International Airport, Kempton Park, Johannesburg.
Email electronic copies to: [email protected]. Ensure the electronic copy is well-labelled in separate annexures as per the returnables schedule.
Deadline: 27 July 2026 at 12:00 PM (midday). Late bids will not be accepted.
Submission requirements: Envelopes must have the bidder’s return address, full description of the bid, bid number, and details of the Supply Chain Management department. Documents must be signed by an authorised person, and each page must be signed or stamped.
Returnable documents: Must include proof of attendance at a compulsory briefing, company registration, CIDB grading compliance, and CSD registration. Failure to submit mandatory documents will result in disqualification.
Validity period: Bid prices must remain firm for 120 business/working days.
CIDB registration mandatory for all sub-categories except 'Waste Water Sewer Sumps Cleaning' and 'Apron Deep Cleaning'; specific CIDB grading required per sub-category (CE, SK, SO, SQ, SH as specified); tax compliance with SARS; Central Supplier Database registration; company experience in relevant field; minimum 60 points on functionality evaluation.
Scope: Civil engineering maintenance, repairs, rehabilitation, and testing for ACSA airports over a 5-year period. Includes both maintenance and capital projects.
Sub-categories (each to be tendered separately with specific CIDB grading requirements):
Airside and Landside Pavements – CIDB grading CE.
Airside and Landside Surface Markings – CIDB grading SK.
Bulk Water Supply System – CIDB grading CE/SO.
Fence and Gates – CIDB grading SQ.
Stormwater System Maintenance – CIDB grading CE.
Vegetation Management – CIDB grading SH.
Waste Water Sewer Sumps Cleaning – No CIDB grading required.
Service providers must be registered with CIDB. Professional persons must be registered with relevant built environment councils (e.g., ECSA, SACAP).
Panel composition: Regional airports (ORTIA, CTIA, KSIA) require at least 12 service providers per discipline; local airports require at least 8. 50% must have CIDB grading 3-4 (work up to R6m), 50% grading 5-9 (all work).
Localisation: Service providers must have a physical base or office in the city/province of the airport.
Experience evaluation: Use separate functional criteria documents for each sub-category. Submit Company Experience Appendix E or F for each project completed; no letters of appointment or completion certificates accepted.
Key resources: Submit Form 5.5 and/or CV for each resource per category.
Panel selection factors include location, capacity and experience of supplier, turnaround time, company ownership (black people, youth, women, people with disability), and B-BBEE level contributor.
Scope includes maintenance, repairs, rehabilitation, and testing of asset classes: airside pavements, landside pavements, stormwater systems, waste and sewerage systems, surface markings, fences and gates, vegetation management, bulk water supply systems, and structural repairs.
Service provider must apply reasonable skill and care, adhere to applicable national standards and codes, and ensure statutory and audit compliance.
All communications must be in writing (letters, emails); design documentation in hard copy and electronic format.
Management meetings and reporting: Attend progress, coordination, cost review, risk review, project board, and project management meetings as required. Submit design reports, monthly progress reports, ad-hoc reports, and close-out reports.
Copyright: All drawings and documentation copyright must be ceded to ACSA.
Non-disclosure: Information may not be shared with third parties without written consent from ACSA Procurement and Legal.
Refer to separate Pricing Instructions and Schedule attached to the tender document for pricing format, rates, bill of quantities, and payment schedules.
Mandatory registrations: Must be registered on the Central Supplier Database (CSD) and provide CSD report. Must have valid CIDB grading per sub-category as specified.
Tax compliance: Must have tax matters in order with SARS; no award if tax affairs are not declared in order.
B-BBEE: Must submit B-BBEE certificate. Points awarded per B-BBEE level as per evaluation criteria.
Professional registrations: Key personnel must be registered with relevant built environment councils (e.g., ECSA, SACAP, SACQSP, SACPMP).
Company registration: Provide certificate of incorporation showing ownership split.
Other documents: Declaration of interest and politically exposed persons (PEP/DPIP), declaration of forbidden practices, confidentiality and non-disclosure agreement, joint venture agreement (if applicable), proof of attendance at compulsory briefing, and other returnable documents as listed.
Access to site: Personal access permits required for restricted areas; all resources must wear permits on site.
Safety compliance: Not explicitly detailed in provided text, but adherence to applicable standards is required.
Other requirements: Joint ventures must submit a joint venture agreement or memorandum of understanding; bidders must complete declaration forms for interest and politically exposed persons.
Panel usage: Successful tenderers are not guaranteed work; the panel will be used on an as-and-when-needed basis. ACSA is not obliged to give work to all organisations on the panel.
Contract terms: Terms and conditions may differ per contract. Panel service providers will be selected based on qualification, performance criteria, and a rotational model determined by ACSA.
Skills transfer: ACSA may second employees to the service provider for a fixed period to enhance transfer of specialist skills.
Validity period: Bid prices must remain firm for 120 business/working days.
Confidentiality: ACSA will not disclose bidder information without written approval; bidders may not disclose ACSA information without written approval.
Insurance: Professional indemnity and public liability insurance confirmation will be requested when scope of works is allocated after panel appointment.
Arbitration: Disputes shall be resolved by arbitration under AFSA rules, held in Johannesburg in English.
ACSA rights: ACSA reserves the right to reject incomplete, late, or conditional bids; withdraw the RFP; award portions to different bidders; and not award more than one contract to a bidder.
While explicit company-level eligibility criteria are not provided in this excerpt, key eligibility hinges on the ability to provide personnel with the mandated qualifications (e.g., N.Dip/N2 in Built Environment, various operator certificates) and to comply with the specified spares management and third-party procurement financial model.
The contractor must manage spares using ACSA’s manual inventory management system.
The system includes: conducting and submitting monthly and quarterly stock counts to the Service Manager, keeping up-to-date inventory cards, managing spares movement, maintaining an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records), ensuring safety and security of the allocated storeroom, and managing inventory per ACSA procedure.
Storage space for spares will be allocated by ACSA and may be shared based on availability.
Pricing schedule includes mark-up percentages for third-party items/services across value tiers: R0–R2,000, R2,001–R5,000, R5,001–R10,000, R10,001–R50,000, above R50,000.
Budgeted amounts per tier: R100,000, R150,000, R200,000, R300,000, R400,000 respectively.
Costs must be net (excluding VAT) with all discounts deducted.
Mark-up amounts in the pricing table are for budgeting only; the actual total is not guaranteed, but the specified mark-up percentage will apply to third-party quotations as per system requirements.
The contractor is accountable for the mark-up percentage filled in the table.
Mark-up applies to the total of the third-party quotation, not to individual line items.
Spares and sub-contractor work charged at cost plus mark-up; VAT excluded from mark-up calculations.
Costs must be net (excluding VAT) with all discounts deducted.
Spares list must be prepared based on tenderer’s best current prices (excl. VAT); actual costs reimbursed upon invoice submission with supporting documents.
Key personnel requirements for vegetation management:
Contract Manager: Must have N. Dip in any Built Environment and 3+ years experience managing maintenance teams/works.
Site Supervisor: Must have N2 in any Built Environment and 4+ years experience managing maintenance teams/works.
Safety Officer: Must have Safety Certificate, 5+ years experience managing health and safety in construction/maintenance environment, and SACPCMP Construction Health and Safety Officer (CHSO) affiliation.
Brush Cutters Operator: Must have brush cutter certificate and 1+ years operating brush cutter.
Chainsaw Operator: Must have chainsaw certificate and 1+ years operating chainsaw.
Herbicide Applicator Operator: Must have Herbicide Applicator Certificate and 1+ years as applicator.
Guarantee and warranties requirement:
Submit a commitment letter on official company letterhead signed by CEO/MD or delegated signatory (proof of written delegation required).
Points awarded for each resource meeting qualifications, experience, and affiliation requirements (no part points).
Required personnel:
Contract Manager: N. Dip in any Built Environment, 3+ years managing maintenance teams/works.
Site Supervisor: N2 in any Built Environment, 4+ years managing maintenance teams/works.
Safety Officer: Safety Certificate, 5+ years managing health and safety in construction/maintenance, SACPCMP Construction Health and Safety Officer (CHSO) affiliation.
Must have Safety Certificate, 5+ years experience managing health and safety in construction/maintenance environment, and SACPCMP Construction Health and Safety Officer (CHSO) affiliation.
Must have qualified personnel with specified certifications. Must comply with ACSA's inventory management procedures. Must be able to manage spares and third-party procurement with transparent mark-up application.
No specific compliance requirements (e.g., CSD, tax, B-BBEE) stated in this extract.
Contractor must manage spares inventory per ACSA's manual inventory management system, including:
Conducting and submitting monthly and quarterly stock counts to the Service Manager.
Keeping up-to-date inventory cards.
Managing spares movement.
Maintaining an up-to-date inventory file (purchase orders, work orders, delivery notes, stock records).
Ensuring safety and security of the allocated storeroom.
Using shared storage space as allocated by ACSA.
Following ACSA inventory procedures.
Spares list must be prepared based on tenderer's best current spares prices (excl. VAT).
Actual spares costs reimbursed upon submission of invoices and supporting documents.
Health & Safety
Source: STRUCTURAL REPAIRS PRICING SCHEDULE.pdf
Contractor must ensure safety and security of the storeroom allocated for spares.
Storage space is allocated by ACSA and may be shared based on availability.
Contractual Terms
Source: STRUCTURAL REPAIRS PRICING SCHEDULE.pdf
Mark-up amounts inserted are for budgeting purposes only; the total is not guaranteed.
The mark-up percentage filled in by the contractor will be applicable to third-party quotations as per system requirements and the contractor is accountable for it.
Mark-up applies to the total of the third-party quotation, not to individual line items.
Spares and sub-contractor work charged at cost plus mark-up.
VAT is excluded from mark-up calculations.
Cost basis: Net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
Spares list must be prepared using tenderer's best current spares prices (excl. VAT).
Actual spares costs reimbursed upon submission of invoices and supplier supporting documents.
DocumentFUNCTIONAL EVALUATIONS CRITERIA - CIVILS - APRON DEEP CLEANING.pdfReview complete
Returnable Documents: Provide a list of projects (Appendix E) supported by reference letters (Appendix F). Submit a letter on official company letterhead signed by the CEO/MD or delegated signatory (with proof of delegation) regarding guarantees and warranties.
Eligibility is determined by scoring against the 100-point evaluation criteria. Mandatory requirements include: Proven company experience in civil engineering maintenance projects, supported by verifiable references. Submission of a formal, signed commitment to guarantees and warranties. Provision of qualified and experienced Key Personnel with specific qualifications, years of experience, and, for the Safety Officer, a mandatory professional affiliation (SACPCMP CHSO). Failure to provide the required supporting documents (Appendices E, F, signed letters) will result in zero points for the relevant sections.
Site Supervisor: N3 or higher in the Built Environment, 3 years’ experience supervising deep cleaning works.
Safety Officer: Safety Certificate, 5+ years’ experience managing health and safety in construction/maintenance, SACPCMP Construction Health and Safety Officer (CHSO) affiliation.
Equipment Operator: Operating Certificate for machinery, 2 years’ experience operating deep cleaning equipment/machinery.
Experience & Qualifications
Source: FUNCTIONAL EVALUATIONS CRITERIA - CIVILS - APRON DEEP CLEANING.pdf
Guarantee and warranties: Submit a letter on official company letterhead signed by the Chief Executive Officer/Managing Director or delegated signatory (proof of written delegation required). Duration scoring: less than 12 months (0 points), 12 months to less than 24 months (5 points), 24 months or more (10 points).
Key personnel must meet specified qualifications, experience, and affiliations. Points are awarded for each resource meeting all requirements; no part points.
Contractual Terms
Source: FUNCTIONAL EVALUATIONS CRITERIA - CIVILS - APRON DEEP CLEANING.pdf
Company experience requirements:
Similar projects/contracts: Provide list of projects (Appendix E) with reference letters (Appendix F). Scoring: 0-3 projects (0 points), 4-5 projects (5 points), more than 5 projects (10 points).
Project/contract values: Provide list of projects (Appendix E) with reference letters (Appendix F). Scoring: less than R200,000 (0 points), R200,001 to R6,000,000 (5 points), R6,000,001 and more (10 points).
Guarantee and warranties: Submit letter on official company letterhead signed by CEO/MD or delegated signatory (proof of delegation required).
Service providers must demonstrate capability in civil engineering maintenance, specifically road/surface marking. Proposed personnel must hold required qualifications: Site Supervisor with National Diploma in Built Environment, Safety Officer with Safety Certificate, and Road Marking Operator with relevant certificate. Financial capacity to manage spares inventory and third-party procurement is implied.
The contractor must manage spares using ACSA’s manual inventory management system.
The system requires: monthly and quarterly stock counts submitted to the Service Manager, up-to-date inventory cards, management of spares movement, maintaining an inventory file (purchase orders, work orders, delivery notes, stock count records), ensuring safety and security of the allocated storeroom.
Storage space for spares will be allocated by ACSA and may be shared based on availability.
Inventory must be managed per ACSA inventory procedures.
Mark-up amounts in the pricing table are for budgeting purposes only and are not guaranteed.
The mark-up percentage filled by the contractor will be applicable to third-party quotations as per system requirements, and the contractor is accountable for it.
Mark-up applies to the total of the third-party quotation, not to individual line items.
Spares and sub-contractor work are charged at cost plus mark-up.
VAT is excluded from mark-up calculations; cost is net cost (excluding VAT) of parts supplied to site with all discounts deducted.
The spares list must be based on tenderer’s best current spares prices (excluding VAT).
Actual spares costs will be reimbursed upon submission of invoices and supporting supplier documents.
DocumentSTORMWATER SYSTEM MAINTENACE PRICING SCHEDULE.pdfReview complete
Description
Source: STORMWATER SYSTEM MAINTENACE PRICING SCHEDULE.pdf
Maintenance scope includes civil engineering personnel and third-party procurement for stormwater systems.
Required personnel with qualifications and rates:
Civil Engineer: B-Tech, Beng, or BSc in Civil Engineering.
Site Agent: National Diploma in Civil Engineering.
Site Supervisor: N6 in Civil Engineering.
Safety Officer: Safety Certificate.
Flagman: No specific qualification required.
Evaluation Criteria
Source: STORMWATER SYSTEM MAINTENACE PRICING SCHEDULE.pdf (unknown)
Contractors must demonstrate ability to provide qualified personnel with specified certifications (Civil Engineering degrees/diplomas, Safety Certificate). Must have capacity to manage inventory systems and third-party procurement. Financial capability to handle spares budgeting up to R400,000 for mark-up allocation.
Technical Specifications
Source: STORMWATER SYSTEM MAINTENACE PRICING SCHEDULE.pdf (unknown)
Required personnel and qualifications for stormwater system maintenance:
Civil Engineer: B-Tech, Beng, or BSc in Civil Engineering.
Site Agent: National Diploma in Civil Engineering.
Site Supervisor: N6 in Civil Engineering.
Safety Officer: Safety Certificate.
Flagman: No specific qualification required.
Spares management: The contractor must use ACSA’s manual inventory management system.
Inventory responsibilities include:
Conducting and submitting monthly and quarterly stock counts to the Service Manager.
Keeping up-to-date inventory cards.
Managing spares movement.
Maintaining an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records).
Ensuring safety and security of the allocated storeroom.
Storage space for spares will be allocated by ACSA, which may be shared depending on availability.
Inventory must be managed according to ACSA’s inventory procedure.
Quality Management
Source: STORMWATER SYSTEM MAINTENACE PRICING SCHEDULE.pdf (unknown)
Spares must be managed using ACSA’s manual inventory management system.
Pricing Schedule
Source: STORMWATER SYSTEM MAINTENACE PRICING SCHEDULE.pdf (unknown)
Third-party procurement mark-up schedule (contractor to fill in percentages):
Contractors must demonstrate ability to provide qualified personnel (Site Supervisor with N4 qualification, Safety Officer with Safety Certificate). Must comply with ACSA's inventory management procedures and third-party procurement mark-up structure. Financial capability to handle spares procurement with reimbursable costs.
Mark-up Accountability: The contractor is accountable for the mark-up percentage filled in the pricing table.
Application: Mark-up applies to the total of a third-party quotation, not to individual line items.
Budgeting Note: Amounts in the table are for budgeting purposes; total mark-up is not guaranteed.
Cost Basis: Spares and sub-contractor work charged at cost plus mark-up. VAT is excluded from mark-up calculations.
Spares List: Must be based on tenderer's best current prices (excl. VAT).
Reimbursement: Actual spares costs reimbursed upon invoice submission with supporting documents.
DocumentAPRON DEEP CLEANING PRICING SCHEDULE.pdfReview complete
Description
Source: APRON DEEP CLEANING PRICING SCHEDULE.pdf
The service involves apron deep cleaning.
A pricing schedule is required, detailing item values, mark-up percentages, and spares amounts.
Submission Guidelines
Source: APRON DEEP CLEANING PRICING SCHEDULE.pdf (unknown)
Returnable documents are required, but specifics are not detailed in the provided text.
The contractor must manage spares using ACSA’s manual inventory management system.
Evaluation Criteria
Source: APRON DEEP CLEANING PRICING SCHEDULE.pdf (unknown)
Contractors must propose mark-up percentages for third-party procurement tiers. Must commit to ACSA's inventory management procedures. Staff qualifications as specified are mandatory. Financial capacity to handle spares budget up to R400,000 for mark-up allocation.
Technical Specifications
Source: APRON DEEP CLEANING PRICING SCHEDULE.pdf (unknown)
The scope includes apron deep cleaning services.
A pricing schedule is required, detailing item values, mark-up percentages, and spares amounts.
Pricing Schedule
Source: APRON DEEP CLEANING PRICING SCHEDULE.pdf (unknown)
Submit a pricing schedule with mark-up percentages for third-party items.
Mark-up tiers: R0-R2,000, R2,001-R5,000, R5,001-R10,000, R10,001-R50,000, and above R50,000.
Budgeted amounts for each tier: R100,000.00, R150,000.00, R200,000.00, R300,000.00, and R400,000.00.
Costs must be net cost excluding VAT, with all discounts deducted.
Financial Requirements
Source: APRON DEEP CLEANING PRICING SCHEDULE.pdf (unknown)
Pricing must be submitted in a structured schedule with mark-up percentages applied to third-party quotations.
Mark-up tiers are: R0-R2,000 (percentage to be filled by contractor), R2,001-R5,000, R5,001-R10,000, R10,001-R50,000, and above R50,000.
Budgeted amounts are provided for each tier: R100,000.00, R150,000.00, R200,000.00, R300,000.00, and R400,000.00 respectively.
Costs must be net cost excluding VAT, with all discounts deducted.
Spares and sub-contractor work will be charged at cost plus mark-up; VAT is excluded from mark-up calculations.
Compliance Requirements
Source: APRON DEEP CLEANING PRICING SCHEDULE.pdf (unknown)
No specific compliance requirements (e.g., B-BBEE, tax) are stated in the provided text.
Key personnel qualifications are required: Site Supervisor must have N3 or higher in Built Environment, Safety Officer must have a Safety Certificate, and Equipment Operator must have an Operating Certificate for machinery.
Inventory management compliance is required: the contractor must conduct monthly and quarterly stock counts, maintain up-to-date inventory cards and files, manage spares movement, ensure storeroom safety and security, and follow ACSA inventory procedures.
Health & Safety
Source: APRON DEEP CLEANING PRICING SCHEDULE.pdf
Required personnel include a Safety Officer with a Safety Certificate.
Inventory management duties include ensuring safety and security of the allocated storeroom space.
Contractual Terms
Source: APRON DEEP CLEANING PRICING SCHEDULE.pdf
Mark-up amounts in the pricing table are for budgeting purposes only and are not guaranteed.
The contractor will be held accountable for the mark-up percentage they fill in the table.
Mark-up applies to the total of a third-party quotation, not to individual line items.
Spares and sub-contractor work are charged at cost plus mark-up; VAT is excluded from mark-up calculations.
Spares costs must be based on the tenderer's best current prices (excluding VAT) and will be reimbursed upon submission of invoices and supporting documents.
The work involves wastewater sewer sumps cleaning. Points in the evaluation are awarded for key personnel who fully meet the specified qualifications, experience, and affiliation requirements; no partial points are given.
Must demonstrate experience via a minimum number and value of similar projects. Must commit to a warranty period (scored). Proposed personnel must hold specific qualifications (e.g., N4, Safety Certificate, SACPCMP registration) and have minimum years of relevant experience.
The scope involves wastewater sewer sumps cleaning.
Key personnel must meet specific technical qualifications and experience:
Site Supervisor: Must hold an N4 qualification in any Built Environment field and have a minimum of 3 years' experience supervising sewer system or sewer sumps cleaning.
Safety Officer: Must hold a Safety Certificate and be registered with the SACPCMP as a Construction Health and Safety Officer (CHSO). Must have a minimum of 3 years' experience managing health and safety in a construction or maintenance environment.
Evaluation of technical specifications is integrated into the functional scoring for Key Personnel, where points are awarded only if all requirements for a position are fully met.
A formal letter of commitment for guarantees and warranties must be submitted on official company letterhead, signed by the Chief Executive Officer/Managing Director or their delegated signatory (proof of written delegation is required).
The warranty period offered (less than 12 months, 12-24 months, or 24+ months) affects the evaluation score.
Key Personnel criteria carry a significant weight of 70 points in the evaluation.
Bidder Experience: You must demonstrate proven company experience by submitting a list of projects (Appendix E) and reference letters (Appendix F).
Key Personnel Registrations: The proposed Safety Officer must be registered with the SACPCMP as a Construction Health and Safety Officer (CHSO).
Formal Commitment: A letter of commitment for guarantees and warranties, signed by the CEO/MD or an authorised delegate (with proof of delegation), is required on company letterhead.
The tender includes requirements related to company experience and guarantees/warranties, which form part of the evaluation criteria.
Company Experience: Points are scored based on the number and value of similar past projects, requiring proof via a project list and reference letters.
Guarantees and Warranties: A formal commitment letter on company letterhead, signed by the CEO/MD or delegated authority, is required. The warranty period offered impacts the score.
Site Supervisor (30 points): Requires N4 in any Built Environment qualification and minimum 3 years' experience supervising sewer system/sump cleaning.
Safety Officer (40 points): Requires Safety Certificate, SACPCMP CHSO registration, and minimum 3 years' H&S experience in construction/maintenance.
Points are awarded only if a resource fully meets all requirements (qualifications, experience, affiliations); no partial points.
General scope includes inventory management for spares, requiring the contractor to maintain an up-to-date inventory file (purchase orders, work orders, delivery notes, stock count records).
Must provide personnel with B-Tech/BEng/BSc Civil Engineering (Civil Engineer), N.Dip Civil Engineering (Site Agent), N6 Civil Engineering (Site Supervisor), Safety Certificate (Safety Officer); must comply with ACSA inventory procedures; must budget for spares as specified.
Eligibility is determined by scoring against three criteria: A) Company Experience (20 points): Minimum of 4 similar projects (for 5 points) and project values over R200,001 (for 5 points) to be competitive. B) Guarantees & Warranties (10 points): Must offer a warranty period of 24 months for full points, requiring a formal CEO/MD letter. C) Key Personnel (70 points): Must provide personnel who exactly match the specified qualifications, years of experience, and mandatory affiliations (where stated). No partial points are awarded.
Key personnel are required with specific qualifications and experience:
Site Supervisor: Must have a National Diploma in any Built Environment qualification and a minimum of 3 years' experience supervising road marking works.
Safety Officer: Must have a Safety Certificate, a minimum of 5 years' experience managing health and safety in a construction or maintenance environment, and must be registered with SACPCMP as a Construction Health and Safety Officer (CHSO).
Operator-Road Marking: Must have a Road Marking Certificate and a minimum of 3 years' road marking experience.
Points for key personnel are awarded only if the resource fully meets the qualification, experience, and affiliation requirements. No partial points are awarded.
For the Guarantee and Warranties criterion, submit a signed commitment letter on company letterhead from the CEO/MD or delegated signatory (proof of delegation required). Points are awarded based on the warranty period: less than 12 months (0 points), 12 to less than 24 months (5 points), 24 months or more (10 points).
The bidder must provide evidence of company experience and guarantees:
Company Experience: Submit a list of similar projects (Appendix E) with supporting reference letters (Appendix F).
Guarantee and Warranties: Submit a commitment letter on official company letterhead, signed by the CEO/MD or delegated signatory (proof of delegation required), stating the warranty period offered.
DocumentBULK WATER SUPPLY SYSTEMS PRICING SCHEDULE.pdfReview complete
Evaluation Criteria
Source: BULK WATER SUPPLY SYSTEMS PRICING SCHEDULE.pdf (unknown)
Eligibility is based on the ability to provide the specified qualified personnel (Engineer, Site Supervisor, Artisan, Safety Officer) and to comply with the financial and operational requirements for third-party procurement mark-ups and spares inventory management as outlined by ACSA.
Technical Specifications
Source: BULK WATER SUPPLY SYSTEMS PRICING SCHEDULE.pdf (unknown)
Supply system requires the following resources with qualifications and hours:
Engineer: B.Tech/BEng/BSc in Mechanical or Civil Engineering (36 hours).
Site Supervisor: N.Dip in Mechanical or Civil Engineering (36 hours).
Artisan - Pump Fitter: Trade Test in Mechanical/Civil (36 hours).
Safety Officer: Safety Certificate (36 hours).
Third-party procurement is involved.
Pricing Schedule
Source: BULK WATER SUPPLY SYSTEMS PRICING SCHEDULE.pdf (unknown)
Pricing schedule for third-party items/services includes contractor-filled mark-up percentage.
Mark-up tiers with budgeted amounts:
R0 - R2,000: mark-up % (R100,000.00).
R2,001 - R5,000: mark-up % (R150,000.00).
R5,001 - R10,000: mark-up % (R200,000.00).
R10,001 - R50,000: mark-up % (R300,000.00).
Above R50,000: mark-up % (R400,000.00).
Costs are net (excluding VAT) with all discounts deducted for parts delivered to site.
Financial Requirements
Source: BULK WATER SUPPLY SYSTEMS PRICING SCHEDULE.pdf (unknown)
Pricing for third-party items/services includes a contractor-filled mark-up percentage applied to total quotation value, not per line item.
Costs are net (excluding VAT) with all discounts deducted for parts delivered to site.
Spares and sub-contractor work charged at cost plus mark-up; VAT excluded from mark-up calculations.
Spares list must be based on tenderer's best current prices (excl. VAT); actual costs reimbursed upon invoice submission.
Compliance Requirements
Source: BULK WATER SUPPLY SYSTEMS PRICING SCHEDULE.pdf (unknown)
No specific compliance requirements (e.g., CSD, tax, B-BBEE) stated in extracted text.
Note: Mark-up amounts in the table are for budgeting only; contractor is accountable for the mark-up percentage filled.
Spares management requires contractor to use ACSA’s manual inventory system, including:
Monthly and quarterly stock counts submitted to Service Manager.
Up-to-date inventory cards and files (purchase orders, work orders, delivery notes, records).
Management of spares movement and inventory per ACSA procedure.
Ensuring safety and security of allocated storage space (may be shared).
Health & Safety
Source: BULK WATER SUPPLY SYSTEMS PRICING SCHEDULE.pdf
Required resources include a Safety Officer with a Safety Certificate (36 hours).
Contractor must ensure safety and security of the storeroom as per allocated space.
Note: Other points relate to inventory management (e.g., stock counts, inventory cards) rather than direct health and safety requirements.
Contractual Terms
Source: BULK WATER SUPPLY SYSTEMS PRICING SCHEDULE.pdf
Mark-up amounts in the table are for budgeting purposes only; the total is not guaranteed.
Mark-up will be applied to third-party quotations as per system requirements; contractor is accountable for the filled mark-up percentage.
Mark-up applies to the total third-party quotation, not individual line items.
Spares and sub-contractor work charged at cost plus mark-up; VAT excluded from mark-up calculations.
Costs are net (excluding VAT) with all discounts deducted for parts supplied to site.
Spares list must be based on tenderer's best current prices (excl. VAT); actual costs reimbursed upon invoice and supporting document submission.
DocumentDRAFT NEC3 - TSC .pdfReview complete
Contact Information
Source: DRAFT NEC3 - TSC .pdf (unknown)
Service Manager: To be confirmed (details not provided in document).
Employer: Airports Company South Africa SOC Limited. Address is airport-specific and to be inserted.
Adjudicators/Arbitrators: Panel listed includes names, locations, and contact details (e.g., Adv. Ghandi Badela, Mr. Errol Tate, Adv. Saleem Ebrahim, Mr. Sebe Msutwana, Mr. Sam Amod, Adv. Sias Ryneke SC, Mr. Emeka Ogbugo).
Submission Guidelines
Source: DRAFT NEC3 - TSC .pdf (unknown)
Submit the completed Form of Offer and Acceptance (Part C1.1) with signatures.
The offer must include the total price inclusive of VAT, calculated per the Activity Schedule.
The employer will accept by signing and returning a copy before the end of the validity period.
After contract award, the contractor must within two weeks contact the Service Manager to arrange delivery of bonds, guarantees, and proof of insurance.
Failure to provide required documentation constitutes repudiation of the agreement.
Evaluation Criteria
Source: DRAFT NEC3 - TSC .pdf (unknown)
The contractor must be a legally registered entity in South Africa. The tender is open nationally. Joint ventures/consortia are permitted but result in joint and several liability. The contractor must have the financial and operational capacity to meet the 5-year term and the insurance deductibles specified. Compliance with the NEC3 contract form and all appended data (Parts C1-C4) is a baseline eligibility condition.
Technical Specifications
Source: DRAFT NEC3 - TSC .pdf (unknown)
The service is civil engineering maintenance for ACSA airports, detailed in Part C3 (Service Information).
The Contractor’s main responsibilities are defined in Part C3.
The Contractor must provide a Contractor’s Plan within 30 calendar days from Contract Date.
Working areas are specified in C3 ‘Service Information’.
The service period is multiple years (exact duration to be inserted).
Compliance with Occupational Health and Safety Act and Construction Regulations is mandatory.
Environmental controls, noise, dust, water, and waste management are required.
Site-specific regulations, permits, and security controls apply.
Experience & Qualifications
Source: DRAFT NEC3 - TSC .pdf
The contractor must provide CVs for key people appended to the Tender Schedule.
Key people details include name, job, responsibility, qualifications, and experience (multiple positions to be filled).
The Risk Register should include matters like existing services, site access, material delays, work progress, and public/stakeholder interactions.
Pricing Schedule
Source: DRAFT NEC3 - TSC .pdf
Pricing data must be developed per CIDB guidance, including Price Assumptions and a Price List with item number, description, unit, expected quantity, rate, and price.
The total offered price (inclusive of VAT) must be stated in words and figures, aligned with the Activity Schedule.
Financial Requirements
Source: DRAFT NEC3 - TSC .pdf (unknown)
Pricing must be submitted in Part C2 (Pricing Data), including Price Assumptions and a Price List.
The total offered price must be inclusive of VAT and match the Activity Schedule.
Currency is South African Rand (ZAR).
Payments are made within 30 days.
Interest rate for late payment is the prime lending rate of Nedbank.
Price adjustment for inflation uses CPI index and occurs on contract anniversary.
Contract works and public liability insurance deductibles vary based on contract value and location (landside/airside).
Compliance Requirements
Source: DRAFT NEC3 - TSC .pdf (unknown)
The contractor must annually present a compliant B-BBEE Certificate and a valid Tax Clearance Certificate. Failure is a material breach.
Compliance with the Occupational Health and Safety Act and Construction Regulations is mandatory, including a signed Section 37(2) agreement.
The contractor must have Compensation for Occupational Injuries and Diseases Act (COID) coverage in good standing.
Insurance requirements include public liability and professional indemnity (if design element), with specific deductibles based on contract value and location.
The contractor must comply with the Prevention and Combating of Corrupt Activities Act and ethical clauses.
Health & Safety
Source: DRAFT NEC3 - TSC .pdf
Mandatory Occupational Health and Safety Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k).
Contractor (Mandatary) must ensure compliance with OHS Act and COID Act.
Requirements include: baseline risk assessment by a competent person before work; appointment of trained competent persons; strict enforcement of safety discipline; provision of personal protective equipment; written safe work procedures; no unsafe equipment; incident reporting to Department of Labour and client; permit-to-work systems; prohibition of alcohol/intoxicating substances on site.
Contractor must submit safety documentation, including Construction Manager appointment, 7 days before work commences.
Non-compliance may lead to immediate contract cancellation.
Environmental
Source: DRAFT NEC3 - TSC .pdf
Environmental controls, fauna, and flora management are required.
Control of noise, dust, water, and waste is mandatory.
Specific environmental constraints and management details will be in Part C3 (Service Information).
Contractual Terms
Source: DRAFT NEC3 - TSC .pdf
Contract is based on NEC3 Term Service Contract (April 2013) with core clauses, main Option A (Priced contract with price list), dispute resolution Option W1, and secondary Options X1, X2, X18, and Z clauses.
Law of the contract is South African law; language is English.
Starting date and service period (multiple years) to be specified.
The contractor provides the service in accordance with Service Information and warrants fitness for purpose.
Dispute resolution: Adjudicator appointed from a panel; arbitration in Johannesburg under Association of Arbitrators rules.
Limitation of liability: No liability for indirect/consequential loss; total liability limited to the total of the Prices.
Additional Z clauses cover cession/assignment restrictions, joint venture liability, ethics, confidentiality, employer step-in rights, liens, intellectual property, and communication protocols.
Termination clauses include events like business rescue proceedings.
Amendments require written agreement; no oral variations are valid.
Minimum experience: 4+ similar projects for points; project values over R6,000,001 for maximum points; guarantees/warranties of 24+ months for maximum points; Key Personnel must meet exact qualification, experience, and affiliation thresholds (no partial points).
Scope: Structural repairs (steel and concrete) for civil engineering maintenance.
Key personnel requirements:
Structural Engineer: B-Tech/BEng/BSc Civil Engineering, 5 years’ experience in structural infrastructure repairs (steel & concrete), must be Pr. Tech. Eng or Pr. Eng.
Site Agent: N. Dip Civil Engineering, 6 years’ experience in structural infrastructure repairs (steel & concrete), must be Pr. Techni. Eng.
Safety Officer: Safety Certificate, 5+ years’ experience managing health and safety in a construction or maintenance environment, must be SACPCMP Construction Health and Safety Officer (CHSO).
Site Supervisor: N4 Civil Engineering, 7 years’ experience in structural infrastructure repairs (steel & concrete).
A1. Similar projects: Provide project list (Appendix E) and reference letters (Appendix F). Scoring:
0–3 projects: 0 points.
4–5 projects: 5 points.
More than 5 projects: 10 points.
A2. Project values: Provide project list (Appendix E) and reference letters (Appendix F). Scoring:
Less than R200,000: 0 points.
R200,001–R6,000,000: 5 points.
R6,000,001 and more: 10 points.
Guarantee and warranties: Submit letter on official letterhead signed by CEO/MD or delegated signatory (proof of delegation required).
DocumentFUNCTIONAL EVALUATIONS CRITERIA - CIVIL - STORMWATER SYSTEM MAINTENANCE.pdfReview complete
Description
Source: FUNCTIONAL EVALUATIONS CRITERIA - CIVIL - STORMWATER SYSTEM MAINTENANCE.pdf
The tender is for stormwater system maintenance services.
A Civil Engineer is required with a B-Tech/BEng/BSc in Civil Engineering, 5 years' experience in drainage system construction/maintenance, and registration as a Pr. Tech. Eng or Pr. Eng.
Minimum 4 similar projects (for 5 points) or 6+ projects (for 10 points); project values over R6 million (for maximum points); minimum 24-month guarantee/warranty period; all key personnel must meet exact qualification, experience, and affiliation requirements with no partial scoring.
Key personnel and their minimum requirements are specified:
Civil Engineer: B-Tech/BEng/BSc in Civil Engineering, 5 years' experience in drainage system construction/maintenance, must be registered as a Pr. Tech. Eng or Pr. Eng.
Site Agent: N.Dip in Civil Engineering, 6 years' experience in drainage system construction/maintenance, must be registered as a Pr. Techni. Eng.
Site Supervisor: N6 in Civil Engineering, 7 years' experience in drainage system construction/maintenance.
Safety Officer: Safety Certificate, 5+ years' experience managing health and safety in construction/maintenance, must be registered as a SACPCMP Construction Health and Safety Officer (CHSO).
Flagman: 1 year experience as a flagman.
Experience & Qualifications
Source: FUNCTIONAL EVALUATIONS CRITERIA - CIVIL - STORMWATER SYSTEM MAINTENANCE.pdf
Detailed key personnel requirements for stormwater system maintenance:
Civil Engineer: B-Tech/BEng/BSc Civil Engineering, 5 years' drainage system experience, Pr. Tech. Eng / Pr. Eng registration.
Site Agent: N.Dip Civil Engineering, 6 years' drainage system experience, Pr. Techni. Eng registration.
Site Supervisor: N6 Civil Engineering, 7 years' drainage system experience.
Bidders must demonstrate company experience through a list of projects (Appendix E) supported by reference letters (Appendix F).
A commitment letter for guarantees and warranties, signed by the CEO/MD or delegated signatory (with proof of delegation), is required.
Key personnel must meet specified qualification, experience, and professional affiliation requirements. Full points are awarded only if all requirements for a role are met; no part points are given.
Health & Safety
Source: FUNCTIONAL EVALUATIONS CRITERIA - CIVIL - STORMWATER SYSTEM MAINTENANCE.pdf
A Safety Officer is required with a Safety Certificate, 5+ years' experience managing health and safety in a construction/maintenance environment, and must be registered as a SACPCMP Construction Health and Safety Officer (CHSO).
Other specified site personnel (Civil Engineer, Site Agent, Site Supervisor, Flagman) must have the relevant experience for their roles.
Contractual Terms
Source: FUNCTIONAL EVALUATIONS CRITERIA - CIVIL - STORMWATER SYSTEM MAINTENANCE.pdf
Bidders must provide evidence of company experience and project values, detailed in Appendix E with supporting reference letters (Appendix F).
A commitment to guarantees and warranties is required, submitted via a signed letter on company letterhead.
Functional evaluation is out of 100 points across three main categories: Company Experience (20 points), Guarantee and Warranties (10 points), and Key Personnel (70 points).
Company Experience is scored based on the number and value of similar past projects, supported by project lists and reference letters.
Guarantee and Warranties score depends on the committed warranty period, supported by a formal letter.
Key Personnel points are awarded only if each resource fully meets the specified Qualification, Experience, and Affiliation requirements; no partial points are given.
Company must demonstrate: 1) Minimum 4 similar projects for partial points (10+ for full points), 2) Project values exceeding R6,000,001 for full points in contract value category, 3) Key personnel with exact specified qualifications (e.g., B-Tech/BEng for Civil Engineer), years of experience, and professional affiliations (Pr. Tech. Eng, SACPCMP, etc.), 4) Willingness to provide 24-month warranties for full points.
Key personnel requirements for civil engineering maintenance:
Civil Engineer: B-Tech/BEng/BSc Civil Engineering with 5 years experience in road construction/maintenance; Pr. Tech. Eng/Pr. Eng affiliation.
Site Agent: N. Dip Civil Engineering with 6 years experience in road construction/maintenance; Pr. Techni. Eng affiliation.
Site Supervisor: N6 Civil Engineering with 7 years experience in road construction/maintenance.
Safety Officer: Safety Certificate with 5+ years experience managing health and safety in construction/maintenance; SACPCMP Construction Health and Safety Officer (CHSO) affiliation.
Safety Officer requires Safety Certificate with 5+ years experience managing health and safety in construction/maintenance; SACPCMP Construction Health and Safety Officer (CHSO) affiliation.
B. Guarantee and Warranties (10 points): Submit commitment letter on company letterhead signed by CEO/MD or delegated signatory (proof of delegation). Scoring: less than 12 months (0 points), 12-24 months (5 points), 24+ months (10 points).
A1. Projects/Contracts of Similar Nature (10 points): Provide project list (Appendix E) with reference letters (Appendix F). Scoring: 0-3 projects (0 points), 4-5 projects (5 points), more than 5 projects (10 points).
A2. Project/Contract Values (10 points): Provide project list (Appendix E) with reference letters (Appendix F). Scoring: less than R200,000 (0 points), R200,001 to R6,000,000 (5 points), R6,000,001+ (10 points).
The document outlines requirements for managing spares and inventory, including maintaining an up-to-date inventory file with purchase orders, work orders, delivery notes, and stock count records.
The contractor must manage spares using ACSA's manual inventory management system.
The system requires: monthly and quarterly stock counts submitted to the Service Manager, up-to-date inventory cards, management of spares movement, and a complete inventory file (purchase orders, work orders, delivery notes, stock count records).
The contractor must ensure safety and security of the allocated storage space.
Storage space will be allocated by ACSA and may be shared depending on availability.
Third-party procurement items or services will be charged at cost plus a mark-up.
The mark-up percentage must be filled in by the contractor for budgeting purposes in the following value brackets: R0-R2,000; R2,001-R5,000; R5,001-R10,000; R10,001-R50,000; Above R50,000.
The total mark-up amount in the table is for budgeting only and is not guaranteed; the contractor will be held accountable for the mark-up percentage they fill in.
Mark-up applies to the total of a third-party quotation, not to individual line items.
Cost is defined as the net cost (excluding VAT) of parts delivered to site, with all discounts deducted.
Spares and sub-contractor work are charged at cost plus mark-up. VAT is excluded from mark-up calculations.
The spares list must be prepared based on the tenderer's best current spares prices (excluding VAT). Actual spares costs will be reimbursed upon submission of invoices and supporting supplier documents.
The contractor must provide personnel with specific qualifications: Site Supervisor requires an N.Dip in Civil Engineering; Welder requires a Welding Trade Test Certificate; Safety Officer requires a Safety Certificate.
The contractor is responsible for inventory management per ACSA procedures, including stock counts, inventory cards, spares movement, and maintaining a complete inventory file.
The contractor must ensure the safety and security of the allocated storage space for spares.
Health & Safety
Source: FENCES & GATES PRICING SCHEDULE.pdf
Required personnel include a Site Supervisor (N.Dip Civil Engineering), Welder (Welding Trade Test Certificate), and Safety Officer (Safety Certificate).
The contractor must ensure the safety and security of the allocated storeroom for spares.
Inventory management duties include conducting and submitting monthly and quarterly stock counts to the Service Manager, keeping up-to-date inventory cards, managing spares movement, and maintaining a complete inventory file.
Storage space for spares will be allocated by ACSA and may be shared depending on availability.
Contractual Terms
Source: FENCES & GATES PRICING SCHEDULE.pdf
The mark-up percentages filled in by the contractor for third-party items are for budgeting purposes; the total amount is not guaranteed.
The contractor will be held accountable for the mark-up percentage they specify.
Mark-up applies to the total value of a third-party quotation, not to single line items.
Spares and sub-contractor work are charged at cost plus mark-up. VAT is excluded from mark-up calculations.
Cost is the net cost (excluding VAT) of parts supplied to site, with all discounts deducted.
The spares list must be based on the tenderer's best current prices (excluding VAT). Actual spares costs will be reimbursed upon submission of invoices and supporting supplier documents.
Key personnel requirements for bulk water supply system maintenance:
Engineer: Must have B.Tech/BEng/BSc in Mechanical or Civil Engineering, 5 years experience on bulk water system maintenance, and Pr. Tech. Eng / Pr. Eng affiliation.
Site Supervisor: Must have N. Dip in Mechanical or Civil Engineering, 5 years experience supervising bulk water system maintenance, and Pr. Techni. Eng affiliation.
Artisan - Pump Fitter: Must have Trade Test in Mechanical/Civil, 5 years experience in bulk water system maintenance/installation.
Safety Officer: Must have Safety Certificate, 5+ years experience managing health and safety in construction/maintenance environment, and SACPCMP Construction Health and Safety Officer (CHSO) affiliation.
Guarantee and warranty requirements:
Submit commitment letter on official company letterhead signed by CEO/MD or delegated signatory (proof of written delegation required).
Company Experience: Must provide documented proof of similar projects and contract values using Appendix E (project list) and Appendix F (reference letters).
Key Personnel: Must meet specific qualification, experience and professional affiliation requirements for all roles.
Guarantee and Warranties: Must submit formal commitment letter with specified warranty period.
Company Experience: Must demonstrate proven experience through project list (Appendix E) and reference letters (Appendix F). Scoring based on number of similar projects and contract values.
Guarantee and Warranties: Must submit formal commitment letter specifying warranty period offered.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Sector-specific rules
These rules are linked to the work category, industry, or regulated service area.
4
Construction Industry Development Board Act (CIDB Act)
Act 38 of 2000
high
Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
National Environmental Management Act (NEMA)
Act 107 of 1998
high
Relevant where environmental authorisations, EIAs or environmental compliance may apply.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Occupational Health and Safety Act (OHS Act)
Act 85 of 1993
high
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
National Building Regulations and Building Standards Act
Act 103 of 1977
medium
Relevant where building standards, renovations, maintenance or construction compliance may apply.
Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.
Address
1 JONES RD - KEMPTON PARK - JOHANNESBURG - 0186
Document-Backed
Source Snapshot Available
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
20
Last checked
23 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.