Green economy ecosystem support (gees) services for energy and water resilience in the western cape

• Bid Closing Date: 7 August 2026.
• Bid Closing Time: 11:00.
• Compulsory Briefing Session: 23 July 2026, from 10:00 to 11:30, held on MS Teams. Interested service providers must register with [email protected].
• Bid Validity Period: Submitted bids remain valid for acceptance for 90 calendar days from the closing date and time.

• For bid procedure and supply chain management enquiries: Contact Donna Swartz. Email: [email protected]. Tel: (021) 483 4471.
• For technical/specification enquiries: Contact Amandla Mali. Email: [email protected].
• All enquiries must be made via email and will be responded to via email.
• Physical submission address for bid box: Utilitas Building, 1 & 3 Dorp Street, Cape Town.
• Postal submission address: The Head: Supply Chain Management, Department of Environmental Affairs and Development Planning, Private Bag X9086, Cape Town, 8000.

• Submit bids by the stipulated closing date and time: 7 August 2026 at 11:00. Late bids will not be considered.
• Submit physical bids via post to: The Head: Supply Chain Management, Department of Environmental Affairs and Development Planning, Private Bag X9086, Cape Town, 8000.
• Alternatively, deposit physical bids in the bid box at the Utilitas Building, 1 & 3 Dorp Street, Cape Town. The box is accessible 24 hours until the closing time.
• Also email a copy of your complete proposal to [email protected] with the subject line “GEES BID No: DEA&DP2/2026”.
• Use only the official bid forms provided; do not re-type them. Submit original, signed documents.
• Each bid must be in a sealed envelope clearly marked with the bidder’s name and address, bid number (DEA&DP2/2026), and closing date.
• Failure to complete and sign all required documents, certificates, and forms will invalidate your bid.
• Ensure your bid includes all mandatory returnable documents: WCBD 1, WCBD 3.1, WCBD 3.3, WCBD 4, WCBD 6.1, and proof of CSD registration.
• Bidders must be registered on the Central Supplier Database (CSD) at the time of bid closing.

Registered on the Central Supplier Database (CSD) at bid closing. Tax compliant (provide SARS PIN or TCS certificate). Not a person in the service of the state or a company with such directors/members. Must submit accredited B-BBEE certificate or sworn affidavit (for EMEs/QSEs) with completed WCBD 6.1 to claim preference points. Foreign suppliers must answer tax liability questionnaire; if no RSA presence/income/tax liability, SARS PIN not required. Bid validity: 90 days from closing.

• Purpose: To appoint a service provider to deliver Green Economy Ecosystem Support (GEES) services focused on energy resilience and water security in the Western Cape. The contract period runs from award until 31 March 2029.
• Approach: The GEES programme follows a demand-led, market-responsive ecosystem support approach. The service provider must maintain a flexible implementation plan adaptable to evolving stakeholder needs, market conditions, and regulatory changes.
• Key Deliverables and Workstreams:

• Provide direct support (advisory, technical, regulatory, financial, market intelligence) to businesses, municipalities, investors, and other stakeholders via help desks and other engagement mechanisms.
• Develop industry briefs, information packs, market intelligence reports, and case studies.
• Conduct promotion and awareness campaigns, digital campaigns, industry events, green economy events, municipal roadshows, and peer-learning exchanges.
• Provide technical and regulatory inputs to the WCG/National government.
• Support municipalities with technical advisory, EDI Reform readiness, smart metering, wheeling policies, tariff applications, and asset register updates.
• Develop and implement a Monitoring and Evaluation Framework to track outputs, investment facilitation, and outcomes.

• Minimum Annual Output Targets (subject to adaptive management):

• 2026/2027: Support ≥200 industry players; 1 digital campaign; 2 industry briefs; 2 technical inputs; 1 municipal roadshow; workshops in 5 district municipalities; 1 case study.
• 2027/2028 & 2028/2029: Support ≥300 industry players each year; 2 Market Intelligence Reports; 1 industry event on energy; 2 digital campaigns; 2 industry briefs; 3 technical inputs; 2 case studies; 1 investor brief; support 24 municipalities; 1 green economy event; district municipal roadshows; 6 peer-learning exchanges.

• Project Management: The Department will appoint a Project Manager and a Project Steering Committee (PSC). The service provider must provide secretariat functions, submit regular status updates and reports, and attend project meetings.
• Reporting: The service provider must submit an inception report within 30 days of contract start, followed by multiple progress reports as per the milestone table, and a final close-out report by 10 March 2029.

• The service provider must employ a demand-led, adaptive implementation approach responsive to stakeholder and market needs.
• The methodology should demonstrate how the bidder will maintain flexibility while delivering the scope, budget, and objectives.
• The proposal must detail the implementation approach, sector desks, monitoring & evaluation, and tracking of outputs and outcomes.

• Minimum Experience: The bidder must have at least 5 years' experience providing green economy support services in both energy and water sectors.
• Key Personnel: The two leads for Water and Energy must each have a minimum 3-year degree and at least 5 years of relevant experience in fields such as water, energy, sustainability, economics, environmental engineering, finance, or political science.
• Technical Team: The rest of the technical team must have relevant qualifications and experience in the aforementioned fields.
• Evidence of staff experience and qualifications (CVs, project evidence) must be provided.

• Complete the Pricing Schedule (WCBD 3.1) fully.
• Also complete WCBD 3.2 (Price Adjustments) and WCBD 3.3 (Final Pricing Schedule) as required.
• Prices must be inclusive of VAT and are firm for the contract duration.

• Pricing must be stipulated inclusive of VAT (if the bidder is VAT registered).
• Prices quoted in the tender cannot be varied during the contract period.
• If importing components, the bidder is liable for forward cover against exchange rate fluctuations.
• Complete the Pricing Schedule (WCBD 3.1) in all respects.
• Mandatory financial returnable documents include: WCBD 3.1 (Pricing Schedule – Firm Prices), WCBD 3.2 (Price Adjustments), and WCBD 3.3 (Final Pricing Schedule).

• Central Supplier Database (CSD): All bidders must be registered on the CSD at the time of bid closing. Unregistered bidders must register prior to bidding.
• Tax Compliance: Bidders must ensure tax compliance and submit their SARS PIN or a printed Tax Compliance Status (TCS) certificate. If a bidder's tax status is non-compliant or unverifiable on CSD, they have 7 working days to confirm compliance.
• For consortia/joint ventures/sub-contractors: Each party must submit a separate TCS certificate and CSD number.
• B-BBEE: Only the B-BBEE status reflected on the completed WCBD 6.1 form (included in the bid document) will be used for evaluation, not the status on CSD. Submit an accredited B-BBEE Verification Certificate or a Sworn Affidavit (for EMEs/QSEs) together with WCBD 6.1 to claim preference points.
• Foreign Suppliers: If not resident in RSA, without a branch/permanent establishment/income/tax liability in RSA, registration for a SARS TCS PIN is not required.
• State Employees: Bids from persons in the service of the state, or companies/directors/CC members who are state employees, will not be considered.
• General Compliance: The bid is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract. Bidders must accept all bid conditions by initialing every page of the Terms of Reference.

• The project aligns with the Western Cape Climate Change Response Strategy vision of a net-zero, climate-resilient province by 2050.
• It supports provincial priorities for energy resilience, transition to net-zero carbon, and water security.
• Key activities include promoting renewable energy, water efficiency, reducing carbon emissions, and supporting a circular economy.

• The successful bidder must complete and sign a written contract form (WCBD 7.1).
• The bid is subject to the General Conditions of Contract (GCC) and any applicable Special Conditions of Contract.
• All documentation and intellectual property arising from the project belong to the Department.

• The 80/20 preference points system is applicable.
• Bidders must submit an accredited B-BBEE certificate or sworn affidavit with WCBD 6.1 to claim the 20 preference points.
• Failure to submit B-BBEE proof means scoring only the 80 price points.