Supply and deliver medical supplies

• Closing Date: 17 July 2026.
• Closing Time: 11:00.
• Quotations must be advertised for at least 7 days.

• Submission Contact: Andiswa Charlie.
• Email for Quotation Submission: [email protected].
• Telephone: 021 493 7149.
• Department: Department of Environment, Forestry and Fisheries.

• Submit your quotation via email to [email protected]. Quotations received after the closing date and time will not be considered.
• Use the official Request for Quotation (RFQ) Form provided. Your quotation must be on company letterhead.
• Include the following on your quotation: VAT per item (where applicable), correct banking details, item descriptions, validity period, contact details, and your CSD MAAA number.
• You must duly complete and sign the SBD 4 and SBD 6.1 forms and submit them with your RFQ.
• Indicate your delivery timelines and quotation expiry date. Unless stated otherwise, quotations are deemed valid for 90 days from the RFQ closing date.
• Do not deliver any goods or services before receiving an official order from the Department.
• Failure to deliver within agreed timelines may result in order cancellation and potential restriction on the National Treasury's Database of Restricted Suppliers.

• Submit your quotation on the official RFQ Form, on company letterhead, with VAT, banking details, item descriptions, validity, contact details, and CSD MAAA number.
• Complete and sign the SBD 4 and SBD 6.1 forms.

Suppliers must be tax compliant (provide SARS Tax Status Pin or CSD report). For preference points, must demonstrate >50% ownership by Black People, Women, or People living with Disability. Must be registered on the Central Supplier Database (CSD). Must provide proof of professional registration (SAPC certificates). Joint ventures must submit consolidated BBB-EE certificate. Bidders listed on the Register for Tender Defaulters or Restricted Suppliers are disqualified.

• Scope: Supply and delivery of pharmaceuticals and medical consumables for the Gough Island Expedition of 2026.
• The tender includes a detailed list of items across multiple categories: Anti-diarrheal/Gastro-intestinal, Respiratory/Colds & Flu, Skin, Topicals, Vitamins & Supplements, Scheduled/Controlled Drugs (Injection/Oral), Analgesia/Anaesthetic, Antibiotics/Anti-microbials, Cardiovascular, Dental, Ophthalmic, Ear, Emergency, Genito-urinary, Infection Control, Insulin & Anti-diabetic, Intravenous Fluids, Local Anaesthesia, Nausea & Vomiting, Steroids, Vaccinations, and Medical Consumables.
• Where pictures or brand names are shown in the specification, they are for illustration only. Similar or equivalent specifications are acceptable.
• Some items (e.g., certain eye drops, vaccines, and drugs) are marked as requiring cold chain/fridge storage.

• Use the official RFQ Form for your quotation.
• Your quotation must be on company letterhead, include VAT per item (where applicable), and show correct banking details.
• Submit your quotation to [email protected] before the closing date and time.

• Your bid price must include all delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).

• Your quoted price must be firm until goods are delivered, unless otherwise stated by DFFE. No price adjustments are accepted, except for changes in the rate of exchange.
• All delivery costs and applicable taxes (VAT, PAYE, income tax, UIF contributions, skills development levies) must be included in your bid price for delivery to the prescribed destination.
• DFFE reserves the right to negotiate prices with preferred tenderers in line with legislative requirements.

• Mandatory Professional Registration: You must submit a Certificate of Registration for the responsible pharmacist (SAPC) and a Certificate of Registration for the Pharmacy (SAPC). Failure to submit these will result in disqualification.
• Tax Compliance: You must be compliant with all applicable tax legislation (Income Tax Act, VAT Act) at submission and for the entire contract term. Provide your SARS Tax Status Pin or Central Supplier Database (CSD) number/report.
• B-BBEE: To claim Specific Goal points, submit a SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit, and a CIPC ownership certificate.
• Central Supplier Database (CSD): You must provide your CSD Registration Report or MAAA number.
• Required Forms: You must complete and sign the SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form).

• For quotations up to R1,000,000, the 80/20 preference point system applies.
• 20 points are for Specific Goals based on >50% ownership by Black people, women, or people living with disabilities.
• Joint ventures/partnerships must submit accreditation credentials and a consolidated B-BBEE certificate in the name of the joined entities to claim points.

• The supply list includes various medical items requiring specific handling, such as cold chain/fridge drugs (e.g., certain eye drops, vaccines, and injections).
• Items listed cover emergency, infection control, and other therapeutic categories, implying a need for proper storage and handling to ensure efficacy and safety.

• DFFE reserves the right to request additional information to validate any claims, including preference points.
• Quoted prices must be firm until delivery, with no adjustments except for exchange rate fluctuations.
• You must indicate delivery timelines and a quotation expiry date (default validity is 90 days from RFQ closing).
• DFFE reserves the right not to appoint any tenderer and to perform due diligence during evaluation.
• DFFE may negotiate prices with preferred tenderers.
• Brand names/pictures are illustrative; equivalent specifications are acceptable.
• Do not deliver goods/services before receiving an official order.
• Failure to deliver on time may lead to order cancellation and restriction on the National Treasury's Database of Restricted Suppliers.

• Prices are firm until delivery (exchange rate adjustments only).
• Indicate delivery timelines and quotation expiry (default 90-day validity).
• DFFE may perform due diligence, not appoint any tenderer, and negotiate prices.
• Illustrative brand names/pictures accept equivalents.
• Do not deliver before an official order.
• Late delivery risks order cancellation and supplier restriction.

• Mandatory: Submit Certificates of Registration for the responsible pharmacist and the pharmacy from the SAPC. Non-compliance leads to disqualification.
• Tax Compliance: You must be compliant with all tax legislation and provide your SARS Tax Status Pin or CSD number/report.

• To claim preference points for Specific Goals, submit: a completed SBD 6.1; a medical certificate for disability claims; a SANAS/CIPC B-BBEE certificate or sworn affidavit; a CIPC ownership certificate; and your CSD Registration Report/MAAA number.
• Failure to submit required proof means you forfeit Specific Goal points.