Appointment for the provision of cash-in-transit services at offices of the department of home affairs for a period of 5 years.

This document establishes the General Conditions of Contract (GCC) for government procurement. It draws attention to general conditions applicable to government bids, contracts and orders, and ensures familiarity with rights and obligations of all parties doing business with government. The GCC applies to all bids, contracts and orders including functional and professional services, sales, hiring, letting and granting or acquiring of rights, but excluding immovable property unless otherwise indicated.

The General Conditions of Contract (GCC) form part of all bid documents and may not be amended. Special Conditions of Contract (SCC) relevant to a specific bid supplement the GCC and prevail where conflicts exist. Bidders must not engage in collusive bidding (bid rigging) as prohibited under section 4(1)(b)(iii) of the Competition Act No. 89 of 1998. Engagement in restrictive practices may result in referral to the Competition Commission, bid invalidation, contract termination, restriction from public sector business for up to 10 years, and/or damages claims. The purchaser shall not be liable for any expense incurred in bid preparation unless otherwise indicated. Invitations to bid are published in the Government Tender Bulletin, accessible at www.treasury.gov.za.

General eligibility criteria derived from the GCC: Bidders must be tax compliant (original SARS tax clearance certificate required); must not be restricted from doing business with the public sector; must not engage in corrupt, fraudulent, or restrictive practices (collusive bidding); must be capable of meeting the performance security requirement; and must comply with South African laws. Specific eligibility criteria for cash-in-transit services (e.g., PSIRA grading, fleet requirements) would be detailed in the full tender documents and SCC.

The GCC applies to all bids, contracts and orders including functional and professional services, sales, hiring, letting and granting or acquiring of rights, excluding immovable property unless otherwise indicated. Goods supplied must conform to standards mentioned in bidding documents and specifications. The supplier must maintain confidentiality of contract documents and information, not disclosing them without prior written consent except to persons employed in contract performance. The purchaser may inspect supplier records and audit them through appointed auditors. The supplier shall indemnify the purchaser against third-party claims of patent, trademark or industrial design rights infringement arising from use of goods.

Supplier must permit purchaser inspection of premises and records relating to contract performance. Supplies may be inspected, tested or analysed at any stage during production, execution or after delivery. Non-compliant supplies may be rejected and must be removed and replaced by supplier at their cost. Supplier must provide warranty that goods are new, unused, of current models, with no defects arising from design, materials or workmanship. Warranty valid for 12 months after delivery/acceptance or 18 months after shipment, whichever is earlier. Defective goods must be repaired or replaced within specified period at supplier's cost.

Payment terms: The purchaser shall pay within thirty (30) days after submission of invoice or claim. Payment will be made in Rand unless otherwise stipulated. Performance security: Within 30 days of contract award notification, the successful bidder must furnish performance security in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. Performance security is returned within 30 days of completion of obligations. Prices must not vary from quoted bid prices except as authorized in SCC. Local suppliers are responsible for all taxes, duties and license fees until delivery. No contract will be concluded with a bidder whose tax matters are not in order - a valid tax clearance certificate from SARS must be submitted prior to award.

Tax compliance: Bidders must have tax matters in order. An original tax clearance certificate from SARS must be submitted prior to award. Anti-competitive practices: Collusive bidding (bid rigging) is prohibited under the Competition Act. Bidders found guilty may be restricted from public sector for up to 10 years and registered on the Tender Defaulters Register. National Industrial Participation Programme (NIPP) administered by the Department of Trade and Industry applies to contracts subject to NIP obligations. Supplier records are subject to audit by the purchaser. Foreign suppliers are responsible for taxes imposed outside South Africa.

Contract duration and amendments: No variation in contract terms except by written amendment signed by parties. Assignment: Supplier shall not assign obligations without purchaser's prior written consent. Subcontracts: Supplier must notify purchaser in writing of all subcontracts. Delays: Supplier must notify purchaser promptly of impeding delays; purchaser may extend time with or without penalties. Penalties: Daily penalty at current prime interest rate on delayed goods/services value. Termination for default: Purchaser may terminate if supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices. Termination consequences include procurement of substitute goods at supplier's excess cost and restriction from public sector for up to 10 years. Force majeure: Supplier not liable for delays caused by events beyond control (wars, fires, floods, epidemics, quarantine, freight embargoes) if promptly notified. Termination for insolvency: Purchaser may terminate if supplier becomes bankrupt. Dispute resolution: Parties must attempt mutual consultation; if unresolved after 30 days, mediation may commence; failing that, South African court. Limitation of liability: Supplier not liable for indirect/consequential loss; aggregate liability capped at contract price except for defective equipment. Governing language: English. Applicable law: South African law.

Collusive bidding (bid rigging) is prohibited under section 4(1)(b)(iii) of the Competition Act No. 89 of 1998. If a bidder engages in restrictive practices, the purchaser may refer the matter to the Competition Commission for investigation and administrative penalties. If found guilty, the purchaser may invalidate bids, terminate contracts, restrict the bidder from public sector business for up to 10 years, and/or claim damages. The General Conditions of Contract may not be amended and Special Conditions of Contract supplement them where applicable, prevailing in case of conflict.