Supply and delivery of washing machines (25kg top loader & 13kg front loader dryer) for border management authority

Appointment of a service provider for the supply and delivery of washing machines (25kg top loader and 13kg front loader dryer) to the Border Management Authority.

Closing date: 16 July 2026. Closing time: 11:00 AM. No briefing sessions or site visits are mentioned in the document.

For bidding procedure enquiries: Email [email protected]. For technical enquiries: Contact Cynthia Watts at [email protected]. Note: Do not send quotes to these email addresses; use only for enquiries.

Submit bids exclusively via the e-Tender portal by the closing date and time (16 July 2026, 11:00 AM). Bids must be submitted on the official forms provided—do not retype or alter them. Photocopies are permitted but must include original signatures. Each bid must be sealed in an envelope with the bid number, closing date, and bidder’s name and address clearly marked. Late, faxed, emailed, or incomplete bids will be disqualified. Bids must not be bundled with samples or other unrelated documents. All alterations must be initialed; correcting fluid is prohibited. Bids will be opened in public after the closing time.

Bidders must comply with the following: (1) Not be persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state; (2) Submit valid Tax Compliance Status (TCS) PIN from SARS or CSD number if no TCS PIN available; (3) Foreign suppliers must answer questionnaire regarding RSA residency, branches, permanent establishment, source of income, and tax liability; (4) Must provide B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points; (5) Must complete Bidder's Disclosure (SBD 4) declaring any relationships with state employees or related enterprises; (6) Must have authority to sign (company resolution required); (7) Must comply with Preferential Procurement Policy Framework Act 2000 and Preferential Procurement Regulations 2022; (8) Subject to Treasury Regulations 16A issued under Public Finance Management Act 1999; (9) Must not be listed in Register for Tender Defaulters or List of Restricted Suppliers.

Supply and deliver new, unused washing machines (25kg top loader and 13kg front loader dryer) that conform to the specifications in the bidding documents. Goods must be of the most recent models, incorporating all design and material improvements. All goods must meet the stated quality standards; disputes over standards will be arbitrated. Suppliers must ensure goods are free from defects in design, materials, or workmanship under normal use. Delivery costs must be included in the bid price. Lead time: 30 days. Offer validity: 90 days from closing date.

Goods must conform to bidding document specifications and standards. Supplier must allow inspections of premises and records during production/execution. Pre-bidding testing costs are the bidder’s responsibility. If inspections reveal non-compliance, the supplier bears the cost and must replace/repair goods. Rejected supplies must be removed at supplier’s cost and risk. Purchaser may cancel the contract for non-compliance.

Submit firm prices only on SBD 3.1 (Pricing Schedule). Prices must cover all goods, obligations, and delivery costs. Pricing must be in South African Rands, inclusive of VAT and all applicable taxes. Offer validity: 90 days from closing date. Lead time: 30 days. Separate pricing schedules required for different delivery points if applicable. Bid price must include all taxes (VAT, PAYE, income tax, UIF, skills development levies).

Submit pricing on the SBD 3.1 form (firm prices only; non-firm prices will be rejected). Prices must be inclusive of VAT and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Payment will be made in South African Rands within 30 days of receipt of an approved invoice. Disbursements must not exceed 10% of the total contract value and require original receipts. All delivery costs must be included in the bid price. Payment is tied to key deliverables and professional-level quality standards.

Mandatory compliance documents: SBD 1 (Invitation to Quote and T&Cs), SBD 3 (Pricing Schedule), SBD 4 (Bidder’s Disclosure), and SBD 6.1 (Preference Points Claim Form). Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN or CSD number. If no TCS PIN is available, provide a CSD number. Foreign suppliers not resident in RSA or without a branch/permanent establishment/source of income/tax liability in RSA are exempt from TCS PIN/CSD requirements. B-BBEE: Submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points. No bids will be accepted from persons in the service of the state or entities with directors/members in the service of the state. Proof of authority to sign (e.g., company resolution) must be submitted.

Contract terms include: 12-month warranty for goods (or 18 months from shipment date, whichever is earlier). Supplier must repair/replace defective goods at no cost. Payment within 30 days of approved invoice. Prices are fixed and inclusive of VAT. Contract amendments require written agreement. Supplier cannot assign obligations without purchaser’s consent. Subcontracts must be notified in writing. Delays incur penalties (prime interest rate per day). Termination for default, insolvency, or corrupt practices is possible. Force majeure exempts supplier from penalties. Disputes resolved via mediation or South African courts. Supplier liability is limited to contract price (excluding defective equipment repairs). Contract governed by South African law. Supplier must indemnify purchaser against patent/trademark infringement claims. Performance security (bank guarantee or cashier’s cheque) required within 30 days of award. Goods must be insured. Professional Indemnity insurance of R160 million required for service providers. Non-South African employees require vetting and work permits.

Evaluation follows the 80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE ownership: Black, Women, Youth). Price scoring uses the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals require submission of SBD 6.1 form and valid B-BBEE documentation. Quality disputes are arbitrated.