Supply, delivery, installation & maintenance of office furniture for ntcsa nationwide (5-Year contract)

Suppliers must comply with Eskom's SHEQ (Safety, Health, Environment, and Quality) Policy, which requires: adherence to ISO 9001 (Quality Management), ISO 14001 (Environmental Management), and ISO 45001 (Occupational Health and Safety) standards; implementation of a Zero Harm culture (zero fatalities, injuries, environmental incidents, and defects); conformity to Eskom’s Life-saving Rules (e.g., isolate before touch, hook up at heights, buckle up, be sober, permit to work, ensure safe live working); and alignment with ESG (Environmental, Social, and Governance) principles. External service providers must establish and maintain management systems conforming to these standards and ensure compliance with all legal and organizational SHEQ requirements.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for a period of 5 years. Additional Requirements: Method statements, safe work procedures, risk assessments, and compliance with issued scope of work.

SHE Compliance: OHS Act adherence, COID Act documents, and environmental management (Waste Management Plan, Environmental Management Plan, etc.). Appointment Letters Required: Legal liability and incident management competency (16(2)), Site/Responsible Manager (OHS Act Sec 8), Safety Officer (National Diploma in Safety Management or Advanced SAMTRAC), Risk Assessor, Incident Investigator (GAR 9(2)), First Aider (Level 2), Vehicle Operator/Inspector, SHE Representative (if >20 employees), Stacking/Storage Supervisor, Hand Tool Inspector. B-BBEE: Minimum Level 2.

Supply, deliver, install, and maintain office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for 5 years. Main supplier must: demonstrate selection criteria for appointing subcontractors/suppliers; notify Eskom prior to subcontractor/supplier appointment; ensure subcontractors/suppliers have adequate resources and competencies; manage subcontractors/suppliers to comply with Eskom and legal requirements; monitor subcontractors/suppliers via audits/assessments for OHS compliance; provide grounds for termination of subcontractor/supplier work; address all subcontractor/supplier non-conformances directly.

Compliance with the following is mandatory: Eskom Contract and Contractor OHS Management (32-726); OHS specification/requirements (240-180200068); Occupational Health and Safety Act; Compensation for Occupational Diseases and Illnesses Act; Eskom SHEQ Policy (32-727); OHS Incident Management Procedure (32-95). Post-award, align company processes with Eskom’s OHS policies, procedures, and standards. Penalties apply for non-conformance by the main supplier or its subcontractors/suppliers.

NTCSA Facilities Manager: Nontombi Sechogela. NTCSA SHEQ Senior Advisor: Albert Shai. NTCSA Environmental Officer: Tshegofatso Nnene. NTCSA Safety Officer: Mangaka Magaoga. Project Address: Eskom Transmission, Simmerpan Complex, Cnr Power & Lake Rd, Germiston, 1401.

Submit the following returnable documents as part of your tender: SHE Policy (signed by an authorised signatory), method statements demonstrating compliance with SHE requirements, proof of communication of the SHE policy to employees, and any additional documents specified in the SHE specification. Ensure all documents are aligned with the scope of work and legislative requirements. The SHE file package must be submitted to the OHS department electronically 4 weeks before the agreed project commencement date.

Evaluation will be based on the following criteria: Legal: Must be a registered entity in South Africa (proof of registration required). Compliance with all South African labour laws (e.g., OHS Act, Basic Conditions of Employment Act). Valid COID registration and letter of good standing. No history of non-compliance with SHEQ or legal requirements. Technical: Proven experience in supplying, delivering, installing, and maintaining office furniture and chairs. Ability to operate nationwide (logistics and service capacity). Competent personnel (e.g., certified risk assessors, Health and Safety Officers, trained first aiders). Access to compliant vehicles, equipment, and PPE. Financial: Financial stability to fulfill a 5-year contract (may require proof of financial capacity). Ability to provide performance guarantees or bonds if requested. Safety: Must have a valid SHEQ policy and management system (e.g., ISO 45001:2018). No major SHE incidents or violations in the past 3 years (may require disclosure). Ability to pass NTCSA’s vetting process for NKP site access.

Scope: Supply, delivery, installation, and maintenance of office furniture (workstations, filing cabinets) and chairs on an as-and-when-required basis to NTCSA buildings nationwide for 5 years. Key requirements: Develop a SHE Plan meeting NTCSA Real Estate’s minimum SHE requirements and legal obligations. Contractor remains accountable for the health and safety of employees and sub-contractors. Work is classified as medium-risk. Specific site requirements: Simmerpan Complex is a National Key Point (NKP); employees must undergo vetting and submit criminal clearance certificates. Security reserves the right to search delivery vehicles; all materials must be declared. Detailed work instructions, valid medical certificates of fitness, and competency certificates must be included in the safety file. Risk assessments must be submitted for review before starting any activities. SHE Plan must be approved by the NTCSA Real Estate project manager and OHS department. PPE, driver’s licenses, PDPs, and first aid appointments (Level 2, SAQA-approved) are mandatory. Signage must be provided where work is conducted. Sub-contractors must comply with the same SHE requirements. Tools and equipment must meet safety standards. Risk assessments must be compiled by competent persons with SAQA-approved training.

B-BBEE Minimum Level: 2. Legal Compliance: Section 37(2) Agreement must be signed between NTCSA Real Estate and the appointed contractor, and between the appointed contractor and sub-contractors. COID registration and valid Letter of Good Standing required for the contractor and all sub-contractors. Compliance with OHS Act, National Environmental Management Act (NEMA), Waste Act, and other relevant legislation. Criminal clearance certificates for employees working at National Key Point sites. Medical certificates of fitness and competency certificates for all employees. Risk assessments must be compiled by competent persons with SAQA-approved training. First aid appointees must be trained to Level 2. All legal appointments must be documented with competency certificates. Substance abuse policy must align with Eskom’s procedures. Zero Liquid Effluent Discharge (ZLED) policy compliance for environmental management. Waste management plan must be included in the SHE file.

Purchaser: NTCSA SOC Ltd (reg no: 2021/539129/30). Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Supply Manager address: National Transmission Company South Africa SOC Ltd (NTCSA), 670 Power Street, Simmerpan, Germiston, 1401. Phone: 011 800 0000. Engineering Contract Strategies (for contract documents): Tel 011 803 3008, Fax 086 539 1902, www.ecs.co.za. Adjudicator nominating body: Chairman of ICE-SA (www.ice-sa.org.za) or Arbitration Foundation of Southern Africa (AFSA).

Submit the following returnable documents as part of your bid: (1) Completed bid form with pricing as per Annexure E (Contract Price Adjustment requirements). (2) Tax invoice compliant with Purchaser’s procedures and including VAT number 4710303126. (3) First programme for acceptance within one week of contract start date. (4) Revised programmes submitted within 2 days of each purchase order issued. (5) Proof of ability to pass title to goods before payment. Disqualification risks: Failure to submit required documents on time, non-compliance with NEC3 Supply Contract (April 2013) core clauses, or submission of incorrect/non-compliant tax invoices.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs (workstations, filing cabinets, boardroom tables, and chairs) to NTCSA buildings nationwide on an as-and-when-required basis for 60 months. Delivery: Goods must not be delivered more than 1 week before the delivery date unless agreed with the Supply Manager. Maintenance: As stated on each purchase order. Defects: Defects date is 1 month after delivery; correction period is 2 weeks; access period is 3 days. Standards: Must comply with NEC3 Supply Contract (April 2013) core clauses and additional conditions (Z-clauses). Health and safety: Supplier must comply with all applicable health, safety, and environmental laws and regulations.

Currency: South African Rand (ZAR). Payment terms: 30 days after receipt of acceptable tax invoice and signed delivery note, depending on supplier payment date on SAP. Interest rate: Publicly quoted prime rate (Standard Bank of South Africa) for Rands; LIBOR for other currencies. Tax invoice: Must be provided within 1 week of receiving a payment certificate, compliant with Purchaser’s procedures and including VAT number 4710303126. Delay in tax invoice submission extends payment due date. Price adjustment: Linked to indices as per Annexure E (Contract Price Adjustment). Delay damages: 0.1% per day up to 10% of Purchase Order total for late delivery. Low performance damages: Full cost recovery if defects are not corrected within the specified time.

B-BBEE: Supplier must notify Purchaser within 7 days of any change in B-BBEE status and submit updated verification certificate within 30 days. Failure to notify may result in termination. Joint ventures: Must notify Purchaser of key person with authority to bind the Supplier within 2 weeks of contract date. Composition changes require Purchaser’s written consent. Cession/assignment: Supplier cannot cede, delegate, or assign rights or obligations without Purchaser’s written consent. Confidentiality: Supplier must not disclose contract-related information without Purchaser’s consent. Ethics: Prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) are grounds for termination. Insurance: Supplier must provide certificates for required insurances (e.g., loss/damage to goods, liability for property damage, bodily injury). Nuclear liability: Purchaser indemnifies Supplier against nuclear damage liabilities unless due to Supplier’s unlawful intent or unauthorized presence at Koeberg Nuclear Power Station. Asbestos: Supplier personnel may stop work if asbestos exposure exceeds safe levels; Purchaser manages asbestos per Asbestos Standard 32-303.

Submit the following returnable documents as part of the tender: Environmental Management System (EMS) documentation as per ISO 14001:2015 (either certified or conforming), Waste Management Plan, Aspect and Impact Register, Environmental Management Programme (EMPr) or Method Statements, and completed TPDMAN-FM-57: Contractor Environmental Requirements Proforma (signed by the contractor).

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for a period of five (5) years. Environmental compliance is critical: must align with ISO 14001:2015, National Environmental Management: Waste Act (Act No. 59 of 2008), and Eskom’s TPD Environmental Requirements (TPDMAN-ST-37). Deliverables include furniture and chairs meeting specified standards, with associated environmental documentation (e.g., Waste Management Plan, EMPr).

Mandatory compliance: Valid ISO 14001:2015 Environmental Management System certification (Option 1) OR objective evidence of a documented EMS conforming to ISO 14001:2015 (Option 2). Additional requirements: Waste Management Plan aligned with scope of work, Aspect and Impact Register, Environmental Management Programme (EMPr), and completion of TPDMAN-FM-57 proforma. Environmental legislation compliance (e.g., National Environmental Management: Waste Act, National Water Act).

NTCSA Representative (Primary Contact): Mmbudzeni Netshiavha, Tel: 011 800 5049, Email: [email protected].

Escalation Contacts:

• 1st Level: Procurement Manager - Magcino Zuma, Email: [email protected].
• 2nd Level: Middle Manager - Vongani Hlungwani, Email: [email protected].
• Final Escalation: NTCSA Chief Executive or Eskom Group Chief Executive (last resort).

All queries must be directed in writing to the NTCSA Representative. No direct contact with NTCSA employees involved in the tender process.

Submission Portal: Eskom E-Tendering (https://etendering.eskom.co.za).

Standard Conditions of Tender: Download from www.ntcsa.co.za.

Submit electronically via the Eskom E-Tendering portal (https://etendering.eskom.co.za) by 06 July 2026 at 10h00. No hard copies or zipped files accepted.

Required returnables at closing (disqualifiable if missing/incomplete):

• Authorisation Form (Annexure A)
• Acknowledgement Form (Annexure B)
• Tenderer’s Particulars (Annexure C)
• Integrity Declaration Form (Annexure D)
• CPA Requirements for Local Goods/Services (Annexure E)
• SBD 6.1 Preference Points Claim Form (Annexure I)
• SBD 4 – Bidders Disclosure (Annexure J)
• Electronic copy of tender in PDF (price list in PDF + Excel)
• Tax Clearance Certificate (if applicable)
• CSD Registration proof (mandatory for all local/foreign tenderers with local footprint)

Non-disqualifiable returnables (5-day grace period if incomplete):

• SBD 6.2 Declaration Certificate for Local Production/Content (Annexures G1-G4)
• SBD 1 Invitation to Bid (Annexure H)

For evaluation (zero score if missing):

• Specific Goals documentation
• Functionality/Technical criteria evidence

Resubmissions: Only the latest version is valid; previous submissions are void. Ensure submission status shows as 'complete'.

File limits: Max 500MB per document, total submission ≤4GB.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for 5 years.

Deliverables:

• Office furniture (workstations, filing cabinets) and chairs.
• Installation services (preparation to completion).
• Maintenance services for supplied items.
• Cataloguing information per item (if required post-award).

Standards/Requirements:

• Furniture must meet NTCSA’s quality and safety standards.
• Installation process must include hazard identification and control measures.
• Warranty: Minimum 5-year warranty on all furniture; defective items replaced within 12 months of delivery.
• Transportation: Vehicles must be suitable for furniture delivery (proof of ownership/hire required).
• Labelling: Materials must comply with NTCSA’s labelling specifications if cataloguing is required.

Service Levels:

• On-site verification of supplier’s facilities, fleet, and operational capability before contract award.
• Quarterly SDL&I compliance reports required.
• Subcontracting: Minimum 30% subcontracting to designated groups (EME/QSE ≥51% Black-owned) for contracts >R30M.

Contract Terms:

• NEC3 Supply Contract applies.
• Work allocation: Rotational basis among appointed suppliers (max 2 suppliers).
• Non-performing suppliers may have work reallocated to the other supplier after exhausting contract remedies.

Pricing Format:

• Submit pricing schedule/BOQ in PDF and Excel. Prices must be inclusive of VAT, exclude contingencies, and corrected for arithmetical errors.
• Unconditional discounts are considered in evaluation; conditional discounts applied at payment.

Payment Terms:

• Contracts ≤R50M: Payment within 30 days of undisputed invoice receipt.
• Contracts >R50M: Payment within 60 days of undisputed invoice receipt.

Financial Capacity:

• Submit audited financial statements for the previous 18 months (or last year if unavailable).
• For JVs/SPVs: Audited statements for each participant required.
• Start-ups (<12 months): Exempt from initial submission but must provide statements within first year if awarded.

Performance Security:

• NTCSA retains 2.5% of each invoice (excluding VAT) as security for SDL&I obligations. Released upon:
• Submission of SDL&I progress reports.
• Fulfilment of all SDL&I obligations.
• Approved compliance report by SDL&I Department.

Bonds/Guarantees: Not explicitly required, but suppliers must provide relevant insurance based on scope (e.g., vehicles, furniture in transit).

Mandatory for All Tenderers:

• Valid CSD Registration (CSD number/report). Mandatory for local tenderers and foreign tenderers with a local footprint.
• Tax Clearance Certificate: Required for foreign tenderers with a South African footprint (not registered on CSD/no SARS PIN) and local tenderers (no CSD profile/PIN). Foreign suppliers with no SA footprint: Complete SBD1; no tax compliance proof required.
• SBD 4 – Bidders Disclosure (Annexure J).
• SBD 6.1 Preference Points Claim Form (Annexure I) per PPPFA 2022 regulations.
• Employment Equity Act Compliance: South African tenderers classified as ‘designated employers’ must submit proof of compliance, including EE report submission to the Department of Labour.

B-BBEE Requirements:

• Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (for EMEs ≤R10M or QSEs ≤R50M with ≥51% Black ownership).
• Submit: Proof of ownership/shareholding (CIPC), certified ID copies of shareholders, disability proof (if applicable).
• B-BBEE Improvement/Retention Plan: Must be submitted within 30 days of contract signing. Non-negotiable milestones:
• Level 4: Achieve Level 3 by end of Year 1, then improve annually.
• Level 5-8/Non-compliant: Achieve Level 4 by end of Year 1, then improve by one level annually from Year 2.
• Maintain B-BBEE status throughout the contract.

Local Content:

• Submit SBD 6.2 Declaration (Annexures G1-G4) for local production/content. If not submitted, prices evaluated as fixed/firm.
• Local Procurement Content target: 100%. Tender response must separate local/imported components.

Joint Ventures/Consortiums:

• Submit: Letter of intent/JV agreement, confirmation of single business entity operation, designated bank account details.
• JV agreement must state joint/severe liability and profit-sharing ratios.

Additional:

• CIDB grading (if applicable for sub-contractors).
• Safety, Quality, Environmental, and Due Diligence/Financial Analysis requirements apply.
• Subcontracting: 30% minimum to designated groups (EME/QSE ≥51% Black-owned, youth, women, disability, rural, cooperatives, military veterans) for contracts >R30M. Submit sub-contract agreements and CSD/B-BBEE certificates of subcontractors.
• No subcontracting >25% to entities with lower B-BBEE status unless subcontracted to a capable EME.

Department: Supply Chain Management. For specific contacts, refer to the tender document or Eskom’s official procurement portal.

Submit the following returnable documents as per the tender category (1-4) specified in Form A:

• Completed and signed Form A (Tender and Contract Quality Requirements for Supplier Quality Management: Specification 240-105658000/QM 58 and ISO 9001).
• Additional documents as per the List of Tender Returnables (240-12248652), which may include:
• Valid ISO 9001 certificate or equivalent QMS standard.
• QMS manual, quality policy, and quality objectives.
• Internal and external audit reports with nonconformity resolutions.
• Draft Contract Quality Plan (CQP) specific to the scope of work.
• Example or draft Quality Control Plan (QCP)/Inspection and Test Plan (ITP) for similar work.
• Documented evidence of roles, responsibilities, and authorities (e.g., org charts, job descriptions).
• Records of management review meetings (agendas, minutes, reports).
• Ensure all documents are signed, approved, and submitted in the required format.

Evaluation will be based on the following criteria:

General:

• Legal registration as a supplier (natural or legal person).
• Compliance with Eskom’s Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034).
• Adherence to the Preferential Procurement Policy Framework Act (PPPFA), 2000.
• Alignment with Eskom’s SHEQ Policy (32-727).

Quality:

• Demonstrated capability to develop, implement, and maintain a QMS based on ISO 9001 or equivalent.
• Ability to develop and implement Contract Quality Plans (CQP) and Quality Control Plans (QCP)/Inspection and Test Plans (ITP).
• Capacity to manage sub-suppliers, including their QMS compliance and performance.
• History of internal audits, nonconformity identification, and corrective actions.

Technical:

• Experience in supplying, delivering, installing, and maintaining office furniture and chairs.
• Ability to meet Eskom’s technical specifications, acceptance criteria, and special process requirements (e.g., welding, NDT).
• Qualified personnel for special processes, with documented certifications.

Financial/Operational:

• Financial stability to fulfill a 5-year contract.
• Operational capacity to service NTCSA buildings nationwide on an as-and-when-required basis.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for a period of 5 years.

Key Requirements:

• Suppliers must develop, implement, maintain, and continually improve a Quality Management System (QMS) based on ISO 9001 or equivalent.
• Contract Quality Plans (CQP) and Quality Control Plans (QCP)/Inspection and Test Plans (ITP) must be submitted for Eskom review and approval prior to commencement of work.
• Special processes (e.g., welding, non-destructive testing) require pre-qualification, submission of procedures (e.g., WPS, WQR, PQR), and Eskom acceptance.
• Suppliers must ensure sub-suppliers comply with the same QMS and quality requirements, including submission of their own CQPs/QCPs.
• Documentation must include records of material tests, certifications (e.g., PMI), preservation plans, and storage/maintenance procedures.
• Eskom reserves the right to audit, inspect, and oversee all quality-related activities at any stage of the contract, including sub-supplier facilities.
• Suppliers must provide workspace for Eskom-appointed resident quality inspectors at no cost.
• Mandatory pre-inspection meetings and quality kick-off meetings will be convened by Eskom or its inspection agency.

Mandatory compliance requirements:

• Valid ISO 9001 certification or equivalent QMS standard (unless excluded per tender category as specified in Form A).
• Completion and submission of Form A (Tender and Contract Quality Requirements for Supplier Quality Management: Specification 240-105658000/QM 58).
• Submission of quality documentation as per the List of Tender Returnables (240-12248652), including QMS manuals, audit reports, quality policies, and management review records.
• B-BBEE: Minimum Level 1 compliance (as per PPPFA).
• Adherence to Eskom’s Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034).
• Compliance with the Preferential Procurement Policy Framework Act (PPPFA), 2000.
• CIDB registration and compliance with CIDB Best Practice Guideline A4 for evaluating quality in tender submissions.
• Sub-suppliers must meet the same compliance requirements if involved in critical activities (e.g., design, manufacturing, installation, testing).
• Suppliers must inform Eskom of any proposed changes to the QMS or staff that may affect quality prior to implementation.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs to NTCSA nationwide on an as-and-when-required basis for 60 months. Key deliverables: Workstations (L-shape, D2 Pedenza, D2.1, D4.1, D7, Type G, Type H, touch-down, open desk with pop-up, reception desk, credenza). Specifications: Dimensions (e.g., 1700x1200x700mm for L-shape workstation), materials (32mm tabletop thickness, PANTONE 8004 C metallic handles), components (drawers, modesty panels, legs), finishes (Maple, Vancouver Maple, rubberwood). Tables: Boardroom (rectangular, round, banana-shape, 30-seater), coffee tables, conference tables, snap tables, heavy-duty round plastic folding banquet tables, stainless steel worktables, aluminium & Perspex podiums. Storage: Hinge/roller door cabinets, mobile pedestals, bulk filers, clothes lockers, broom cupboards, laptop drawer cabinets, lower storage units, T5 high cupboards, steel cabinets. Chairs & Couches: Operator chairs (ergonomic, high-back, synchronic mechanism, 7-year guarantee, locally manufactured), upholstery fabrics (Eskom Corporate ID: 100% polyester, 290gm, latex-backed, fluorocarbon-treated; soft seating: 36% polyester/64% acrylic, 368gm/m²). Miscellaneous: Adjustable office footrests, modesty panels, mobile servers. Standards: Work surface edging: 3mm extruded PVC/ABS, wood grain, no sharp edges, high-grade hot-melt adhesive. Foam: CFC-free, cold-cure, density 55kg/m³, tensile strength ≥140, self-extinguishing. Base: 5-star, injection-moulded glass-filled nylon, 65mm twin-wheel castors. Fabric: Abrasion resistance ≥25,000–45,000 Martindale rubs, colour fastness (light: 6 Blue scale, rubbing: 4 Grey scale). Steel cabinets: 0.8–1.6mm thickness, powder-coated, multi-point locking systems. Bulk filers: 1-hour fire resistance, anti-tilt mechanism, central locking. Service levels: Transportation and logistics costs must be included in proposals. Delivery to designated NTCSA locations nationwide (e.g., Simmerpan, Megawatt Park, regional grids). Maintenance and installation services required as part of the contract.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for 5 years. Delivery locations include: Simmerpan, Megawatt Park, Central Grid (Gauteng), East Grid (KwaZulu-Natal), Northern Grid (Limpopo & Northwest), Northeast Grid (Mpumalanga), Southern Grid (Free State & Eastern Cape), Western Grid (Western Cape & Northern Cape), Transmission Telecoms sites (nationwide), and Apollo.

Key Requirements:

• Workmanship must meet best practice standards and comply with recognized trade standards (e.g., ISO 9001:2015, ISO 14001, SABS).
• Quality Assurance Plan: Must be submitted for approval, covering inspection/test plans, spares material quality inspections, and record-keeping.
• Staffing: Skilled and qualified staff (e.g., carpenters) with valid medical fitness certificates. Roster required for weekends, public holidays, and after-hours. Fatigue management plan may be requested.
• PPE/Uniforms: SABS-approved protective gear (headgear, goggles, reflective vests, safety boots, gloves, dust masks) labeled with company name. Staff must be presentable and hygienic.
• Transport: Supplier must provide own transport for staff and equipment, compliant with Eskom Vehicle Safety Specifications (32-345).
• Equipment: All tools, equipment, and materials (e.g., spares, replacements) must be SABS-compliant and safe for use. Non-compliant equipment is prohibited.
• Safety: Safety induction and Eskom SHEQ induction required before work commences. Safety file must be approved and kept on-site. Immediate reporting of injuries or safety threats.
• Reporting: Written works program with timelines, daily progress reports, and SHEQ performance reports (including manpower) must be provided to the Site Supervisor/Contract Manager.
• Standards: Compliance with Occupational Health and Safety Act 85/1993, SANS 10142-1, SANS 10400, Eskom Life Saving Rules, and Workplace Space and Furniture Standard for Commercial Properties (240-52599753).

Furniture Specifications:

• Workstations: Multiple types (L-Shape, D2 Pedenza, D2.1, D4.1, D7, Type G/H Rectangular, Touch Down, Open Desk with Pop-Up). Dimensions, materials (e.g., 32mm thick tabletops, 76mm round legs), and finishes (e.g., PANTONE 8004 C metallic handles, Vancouver Maple) are strictly defined.
• Cabinets/Storage: Hinge door systems, roller door systems, bulk filers (3/5-drawer, fire-resistant, anti-tilt), mobile pedestals, clothes lockers, broom cupboards, and credenzas. Materials include steel (powder-coated), Melawood, and re-engineered stone.
• Tables: Boardroom (rectangular/round/banana-shaped/30-seater), coffee tables, conference tables, and heavy-duty plastic folding banquet tables (10-seater, 213cm diameter).
• Modesty Panels: Wooden, 1000mm or 1200mm, with fixing brackets.
• Edging: 3mm thick extruded PVC/ABS, wood grain finish, applied with high-grade hot-melt adhesive.
• Mobile Server: 1600x700x900mm, 4 castor wheels, 34mm thick panel top.

Maintenance: Supplier is responsible for repairs, replacements, and fitting of all materials at their own cost prior to handover.

Compliance with the following is mandatory:

• Occupational Health and Safety Act 85/1993 and Regulations.
• ISO 9001:2015 (Quality Management Systems) and ISO 14001 (Environmental Management Systems).
• Eskom-specific standards: Substance Abuse Procedure (32-37), Vehicle and Driver Safety Management Procedure (240-62946386), S.H.E. Requirements for the Eskom Commercial Process (32-726), Life Saving Rules Standards (240-62196227), and Workplace Space and Furniture Standard for Commercial Properties (240-52599753).
• SANS 10142-1 and SANS 10400 (National Building Regulations).
• SABS standards for all materials, equipment, and PPE.
• Eskom generic policies: Non-use of cell phones in restricted areas, adherence to life-saving rules, no smoking policy, and site-specific regulations.
• Criminal and site clearance checks for all employees before employment.
• Valid medical fitness certificates for all staff.
• Approved safety file and SHEQ induction prior to work commencement.

Submit all returnable documents as listed in the tender. Required forms include: Form A (completed and signed). Failure to submit any required document may result in disqualification.

Must demonstrate a documented QMS aligned with ISO 9001 (certification not mandatory but compliance is)

Must provide proof of previous work in office furniture supply/delivery/installation/maintenance

Must submit all returnable documents (e.g., Form A, method statements, policies)

Must comply with Eskom’s supplier quality management (Revision 7) and tender-specific requirements (Ref 240-105658000)

Quality Management System (QMS) compliance with ISO 9001:2015 (non-certified but documented evidence required).

Submit the following returnable documents: 1) Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B). 2) OHS Plan addressing project/scope OHS risks, aligned with health and safety specifications. Plan must include: OHS organization (responsibility & accountability), SHE incident management, work activity planning (including changes and emergency work), SHE communication procedure, PPE requirements, emergency planning and fire risk management, vehicle and driver safety, contractor/supplier selection and management, design and specifications, safe work procedures/method statements for moving furniture/equipment, competency/training/appointments, communication and awareness, medical surveillance program, non-compliance management, risk assessment and monitoring, SHE objectives and programs, SHE plan review process, performance management and monitoring, internal audits, document and records management. 3) Baseline OHS Risk Assessment (BRA) with methodology. 4) Quantified OHS costing. 5) Valid Letter of Good Standing (COIDA or equivalent). 6) OHS policy signed by CEO, compliant with OHS Act Section 7.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for a period of five (05) years. Work is classified as OHS Medium Risk.

1) OHS Act Section 7 compliance for submitted OHS policy. 2) Valid COIDA (or equivalent) Letter of Good Standing. 3) Alignment with Eskom's OHS legal and other requirements.

Submit the following returnable documents as part of your bid: (1) Completed bid forms as specified in the tender document, (2) Tax invoice compliant with Purchaser’s procedures (VAT number 4710303126 must be included), (3) Proof of ability to pass title to goods, (4) Updated B-BBEE verification certificate (if applicable), (5) Insurance certificates as per Insurance Table A. Late or non-compliant submissions may be disqualified. Submit to: National Transmission Company South Africa SOC Ltd (NTCSA), 670 Power Street, Simmerpan, Germiston, 1401. Do not deliver goods to the delivery place more than one week before the delivery date unless agreed with the Supply Manager.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs (workstations, filing cabinets, boardroom tables, and chairs) to NTCSA buildings nationwide on an as-and-when-required basis. Standards: Must comply with NEC3 Supply Contract (April 2013) and Purchaser’s Goods Information (Annexure A). Delivery: Goods must not be delivered more than 1 week before the delivery date unless agreed with the Supply Manager. Maintenance: As per Purchase Order specifications. Defects: Corrected within 2 weeks; defects access period is 3 days. Programme: First programme due within 1 week of contract start; revised programmes due within 2 days of each Purchase Order.

Currency: South African Rand (ZAR). Payment terms: 30 days after receipt of acceptable tax invoice and signed delivery note, depending on supplier payment date on SAP. Interest rate: Publicly quoted prime rate (Standard Bank of SA) for ZAR amounts; LIBOR for other currencies. Price adjustment: Linked to inflation indices (base date: 1 month prior to tender closing date). Delay damages: 0.1% per day up to 10% of Purchase Order total for late delivery. Tax invoice: Must be provided within 1 week of receiving payment certificate; must include Purchaser’s VAT number (4710303126). Non-compliance delays payment.

B-BBEE: Supplier must notify Purchaser within 7 days of any change in B-BBEE status. Updated verification certificate and supporting documentation must be submitted within 30 days of notification. Failure to notify may result in termination. CIDB/Professional Registrations: Not explicitly stated. Tax: Must comply with Value Added Tax Act; include Purchaser’s VAT number on invoices. Insurance: Supplier must provide insurance as per Insurance Table A (e.g., loss/damage to goods, liability for property damage, bodily injury). Confidentiality: Supplier must not disclose contract-related information without Purchaser’s consent. Ethics: Prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) may result in termination. Asbestos: Supplier personnel may stop work if asbestos exposure exceeds safe levels; Purchaser manages asbestos per Standard 32-303.

All communications must be directed to the NTCSA Representative (name, email, phone as specified in Tender Data).

• Submission address: As specified in Tender Data.
• Clarifications: Submit written requests to the NTCSA Representative only.
• Responses to clarifications: Published on NTCSA Tender Bulletin and NT e-Tender Portal.

Submit the following by the closing date and time (SAST, GMT+2, verified via Telkom time signal):

• Complete original tender in paper form + 1 hard copy, both marked 'ORIGINAL' and 'COPY' respectively. Electronic copy may be required separately, marked 'ELECTRONIC COPY'.
• All packages must be sealed, labeled with NTCSA submission address, tender number, tenderer’s name, physical address, email, and contact number of the authorized signatory.
• Outer package must be marked 'Confidential' and include the same details.
• Mandatory tender returnables (forms, data, schedules) must be fully completed, valid, current, and original where required. Submit these by the tender deadline.
• Signed original tender in ink (not pencil).
• Acknowledgement Form must be completed and submitted with the tender.
• If submitting via facsimile or email, only if explicitly permitted in the Tender Data.
• Late submissions, incorrectly addressed, or unsealed packages will be disqualified. NTCSA takes no responsibility for postal/courier delays or transmission faults.
• Tender validity period must be maintained; extensions may be requested but cannot modify the tender.
• Attend compulsory site visits/clarification meetings if stipulated in Tender Data; failure to attend results in disqualification.
• Seek clarifications in writing to the NTCSA Representative only; responses are published on NTCSA Tender Bulletin and NT e-Tender Portal.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for 5 years.

• Tenderers must familiarize themselves with the latest standardised specifications and documents referenced in the Enquiry.
• Proof of SHEQ (Safety, Health, Environment, Quality) systems, policies, and capabilities must be provided by the deadline stipulated in the Enquiry. All associated costs and personnel must be included in the tender.
• Cataloguing: Successful tenderer may need to provide cataloguing information per item post-award; pricing schedule must include a line item for cataloguing if required.

Pricing must include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date.

• Rates and prices must be fixed for the contract duration unless otherwise stipulated.
• Prices must be in South African Rand unless instructed otherwise; exchange rates and base dates as per Tender Data.
• Performance security: If required, provide a performance bond or demand guarantee from at least two NTCSA-approved financial institutions.
• Arithmetical errors: NTCSA will correct errors per rules; tenderer must confirm or accept corrections.
• Payment terms and invoicing rates are considered in price evaluation.

Mandatory compliance:

• CIDB registration: Required at closing date or within 21 working days post-closing if stipulated in Tender Data.
• Contract Skills Development Goals (CSDG): Applicable to contracts of 12+ months or R5M+ for professional/services, or CIDB grade 7+ for engineering/construction. Must be achieved if awarded.
• Contract Participation Goals (CPG): Applicable to construction works contracts (GB/CE) of 6+ months duration with 25%+ subcontracting potential in CE, EB, GB, or ME classes.
• B-BBEE: Compliance with B-BBEE Codes; fraud or fronting will be reported to the B-BBEE Commission.
• Legislation: Comply with National Treasury Instruction Notes, PPPFA Regulations, COIDA, OHS Act, dtic local content/designated materials, and other applicable laws.
• Proof of authority: If submitting as an agent, provide authenticated copy of authority to act.
• Disqualification: Misrepresentation or falsification of any information, certificate, or document will result in disqualification.

Submit the following returnable documents with your tender: Environmental Requirements Pro-Forma (Appendix E), Environmental procedures/method statements aligned with Transmission requirements, EMS documentation, Organisation’s EMS records, applicable permits, and corrective action records for non-conformances. All documents must be submitted to Transmission for evaluation within 7 days after contract award. Failure to submit outstanding environmental requirements within 7 days of request will render the tender non-compliant, but will not disqualify the bidder. Outstanding issues will be addressed during negotiations or post-contract award.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for 5 years. Suppliers must have a documented Environmental Management System (EMS), preferably ISO 14001:2015 certified. EMS must cover: site establishment, access control, construction/installation work, manufacturing, storage areas, waste management, hazardous substance handling, site management (water, dust, noise), rehabilitation, and demobilisation. Suppliers must maintain environmental records including: Environmental Authorisations, project-specific EMP/EMPr, Aspects and Impacts Register, incident/non-conformance registers, complaints register, waste statistics, water use records, hazardous substances registers, audit/inspection records, and ECO reports. Suppliers must conduct site visits before tendering, supervised by the contract custodian and commercial practitioner. Environmental risk levels (high, medium, low) determine specific requirements.

Suppliers must comply with all applicable environmental legislation, including: National Environmental Management Act, Waste Act, Air Quality Act, Biodiversity Act, Protected Areas Act, Water Act, Heritage Resources Act, and Veld and Forest Fire Act. Suppliers must provide valid environmental documentation for evaluation, including permits, licenses, and compliance records. Suppliers must have a qualified environmental representative (National Diploma/Degree in Environmental Sciences or relevant field; for low-risk projects, 2 weeks of environmental training suffices). B-BBEE Minimum Level: 2. Suppliers must ensure subcontractors comply with all environmental legal obligations and Eskom/Transmission requirements. Non-compliance may result in contract suspension or termination.

Submit a signed Form of Offer and Acceptance, including the Schedule of Deviations (if applicable). Return one copy to the Purchaser before the end of the validity period stated in the Tender Data. Clearly state the offered total prices (exclusive of VAT, VAT at 15%, and total inclusive of VAT). Within two weeks of receiving the signed contract, submit all required securities, bonds, guarantees, and proof of insurance to the Purchaser’s agent (details in Contract Data). Failure to do so may result in disqualification or contract repudiation.

Evaluation is based on: (1) Authorization: Tenderer must be duly authorized to sign the offer on behalf of their organization. (2) Legal Compliance: Must comply with South African legal and regulatory requirements for supply contracts. (3) Financial Capacity: Ability to provide required financial securities, bonds, and guarantees. (4) Technical Capacity: Demonstrated capability to supply, deliver, install, and maintain office furniture nationwide. (5) Insurance: Proof of adequate insurance coverage (submitted post-award). (6) Tax Compliance: Valid VAT registration (15% VAT applicable).

Scope: Supply, delivery, installation, and maintenance of office furniture (workstations, filing cabinets, boardroom tables, and chairs) on an as-and-when-required basis. Duration: 60 months (5 years). Location: Nationwide (all NTCSA buildings). Contract terms are defined in Part C1 (Agreement & Contract Data), Part C2 (Pricing Data), and Part C3 (Scope of Work: Goods Information).

Pricing must include: (1) Total offered price exclusive of VAT. (2) VAT at 15%. (3) Total amount inclusive of VAT. Note: The total is for budgeting purposes only; actual payments will be assessed per the contract conditions. Bonds, guarantees, and payment terms are specified in the Contract Data.

For system issues: Contact the buyer responsible for the published tender. Automated submission confirmation emails sent from: [email protected]. For general eTendering system support, use the portal links: TenderBulletin (https://tenderbulletin.eskom.co.za) or eTendering (https://eTendering.eskom.co.za).

Submit via Eskom eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register on the portal (CSD number required). 2) Verify email and OTP sent to phone/email. 3) Select tender reference number. 4) Click 'Create New Submission' and upload files under correct categories (Technical, Commercial, Finance). 5) File size limit: 50MB per file, total 900MB. 6) Finalize submission and save confirmation email with submission ID. Disqualification risk: Incomplete or incorrectly categorized uploads.

Evaluation criteria not explicitly stated in the document. However, the following are implied: 1) Valid CSD registration. 2) Compliance with Eskom’s procurement policies and legal notices. 3) Ability to use the eTendering system (web-based document upload). 4) Correct categorization and completeness of submitted documents.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for 5 years. No additional technical standards, deliverable details, or service levels provided in the document.

CSD (Central Supplier Database) number is mandatory to access the eTendering system. No other compliance requirements (e.g., B-BBEE, CIDB, tax clearance, CIPC, or professional registrations) explicitly stated in the document.

General: Must be a registered supplier with nationwide operational capability in South Africa. Must demonstrate financial and technical capacity for a 5-year contract with as-and-when-required deliveries. Must comply with Eskom/NTCSA procurement policies and B-BBEE requirements (if applicable). Must hold valid tax clearance and other statutory compliance certificates. Specific: Must have experience in supplying, installing, and maintaining office furniture for large organizations. Must demonstrate ability to meet NEC3 SC3 contractual obligations, including pricing and defect liability. Must have capacity to respond to ad-hoc requests within the contract period.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs (including workstations, filing cabinets, boardroom tables) on an as-and-when-required basis. Duration: 60 months (5 years). Coverage: Nationwide for NTCSA buildings. Contract Type: NEC3 Supply Contract (SC3). Key Requirement: Goods and services must be provided in accordance with the Goods Information, not the Price Schedule. The Price Schedule is solely a pricing document.

Pricing Format: Use the Price Schedule (Annexure AA). Items can be priced as lump sums or as quantities multiplied by rates. Prices must be fully inclusive of all costs, including defect corrections and taxes. No adjustments to lump sum prices unless a compensation event occurs (per Clause 60.1). Suppliers must read SC3 Guidance Notes (Pages 8, 11, 12, and Appendix 5) before preparing the Price Schedule. Payment: Based on completed items as per the Price Schedule, including taxes required by law. The Price Schedule is not Goods Information and does not include instructions for work execution.

General: Suppliers must be registered on Eskom’s vendor database, be a legal entity (natural or juristic person), have a valid tax clearance certificate, and comply with South African OHS legislation and Eskom’s OHS standards. OHS-Specific: Must submit valid OHS documentation (e.g., risk assessments, safety plans), demonstrate experience in supplying, delivering, and maintaining office furniture, have a proven track record of OHS compliance in similar projects, provide evidence of OHS training and competencies for personnel, and be in good standing with the Compensation Fund or a licensed insurer. Technical: Must meet Eskom’s technical specifications for office furniture and chairs, have the capacity to deliver and install nationwide, and provide maintenance services as required. OHS functionality threshold: 70% minimum for tender evaluation. Suppliers that do not meet mandatory or functionality thresholds will be disqualified. Shortlisted suppliers undergo further OHS evaluation, including desktop and onsite assessments. Non-responsive suppliers (missing OHS documents) will not be reconsidered unless gaps are addressed during negotiations.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis to NTCSA buildings nationwide for 5 years. Key requirements: Must comply with Eskom’s OHS standards, including scope-specific OHS specifications, baseline risk assessment (BRA), and health and safety plan. Designers must integrate OHS requirements into designs. Contractors must develop and submit a project-specific OHS plan for approval before work commencement. Site-specific OHS requirements must be met for each Eskom site/premises. Work cannot commence without OHS file approval. Suppliers must ensure compliance with all applicable OHS legislation, Eskom policies, and site-specific rules. For construction work, compliance with Construction Regulations 2014 is mandatory. Health and safety specifications and plans must be named according to the project/scope and approved by the OHS professional and contract custodian.

Mandatory compliance: OHS legal and other requirements (Annexure B), Eskom’s Contractor Health and Safety Requirements Standard (32-136), and all applicable South African OHS legislation (e.g., Occupational Health and Safety Act, Compensation for Occupational Injuries and Diseases Act). Suppliers must provide valid and authentic OHS documentation for assessment. International suppliers must comply with Eskom OHS requirements and South African legislation, with OHS documents written in English. Suppliers must be registered on the Eskom vendor database. Construction work must comply with Construction Regulations 2014. Suppliers must be in good standing with the Compensation Fund or a licensed compensation insurer. 37(2) agreement must be signed by the contract custodian and supplier/contractor. Suppliers must be conversant with OHS legal obligations related to the works tendered for. Approval from one Eskom site does not automatically authorise work at another site.

Evaluation will consider: Legal status (must be a legally registered entity capable of entering into a binding contract); Proven experience in supplying, delivering, installing, and maintaining office furniture for large organizations or government entities; Financial capacity to fulfill orders on an as-and-when-required basis over 5 years; Compliance with South African labor laws, BBBEE requirements, and other regulatory standards; Technical capability to meet specifications in Part C3 (Scope of Work) and provide maintenance services; Familiarity with NEC3 Supply Contract (SC3) terms is advantageous.

Scope: Supply, delivery, installation, and maintenance of office furniture (workstations, filing cabinets, boardroom tables, and chairs) to NTCSA nationwide on an as-and-when-required basis. Contract duration: 60 months (5 years). Refer to Part C3 (Scope of Work) for detailed technical requirements.

Submit the following returnable documents by the deadline: SBD 6.2 Declaration Certificate for Local Production and Content, Annex C (Local Content Declaration: Summary Schedule). Declarations D (Imported Content Declaration) and E (Local Content Declaration: Supporting Schedule) must be completed but retained by the bidder for verification for at least 5 years. Bids may be disqualified if SBD 6.2 and Annex C are not submitted. Proof of SARB exchange rates used must be included.

General: Bidders must be legally registered entities (e.g., close corporation, partnership, or individual). Must demonstrate capacity to supply, deliver, install, and maintain office furniture and chairs nationwide. Local Content: Goods/services must meet the stipulated minimum local content threshold (percentage not specified but required). Local content must be calculated and declared as per SATS 1286:2011. Documentation: Declaration must be signed by the CFO or a legally nominated responsible person (no third-party signatures allowed). All required annexures (C, D, E) must be submitted or retained as specified. Non-compliance with local content requirements may result in disqualification or remedies under PPPFA Regulations 9.1.

Scope: Supply, delivery, installation, and maintenance of office furniture and chairs on an as-and-when-required basis nationwide for 5 years. Standards: Goods must meet stipulated minimum local content thresholds as per SATS 1286:2011. Imported content must be declared, and exchange rates (SARB-published at 12:00 on advertisement date) must be used for calculations. Proof of SARB rates must be submitted. Sub-contracting must not reduce local content below the stipulated threshold.

Mandatory compliance with local content requirements as per SATS 1286:2011. Bidders must submit a signed Local Content Declaration by the CFO or legally responsible person. Sub-contracting must not reduce local content below the stipulated threshold. Verification of local content may be requested post-award. Non-compliance may result in remedies under PPPFA Regulations 9.1. B-BBEE compliance is implied under PPPFA regulations.