Supply and delivery of eye consumables for phelophepha healthcare trains (3-Year as-needed basis)

Issuing authority: Transnet SOC Ltd. No specific contact person, email, phone, or submission address is provided in the document.

Required documents: SBD 6.2 (Declaration Certificate for Local Production and Content) and Annex C (Local Content Declaration: Summary Schedule) must be completed and submitted with the bid. Failure to submit these will result in disqualification. If the bid includes imported content, proof of SARB exchange rates used (published at 12:00 on the advertisement date) must be provided. The declaration must be signed by the Chief Financial Officer or a legally responsible senior manager (e.g., close corporation member, partner, or individual). External representatives cannot sign on behalf of the bidder.

Required: SBD 6.2 (Declaration Certificate) and Annex C (Summary Schedule). Proof of SARB exchange rates must be submitted if imported content is included. Declaration must be signed by the CFO or a senior manager with legal responsibility.

Evaluation process: A two-stage approach may be used. Stage 1: Compliance with the minimum local content threshold (100% for Spectacle Cases and Spectacle Cleaning Cloths). Only bids meeting this threshold will proceed. Stage 2: Evaluation of price and B-BBEE. Disqualification risks: Bids without SBD 6.2 or Annex C, or with incorrect/unverifiable local content data, will be disqualified. Penalties may apply under Regulation 14 of the Preferential Procurement Regulations, 2017.

Scope: Supply and delivery of eye consumables for Phelophepha Health Care Trains I and II on an as-when-required basis for 3 years. Minimum local content thresholds: Spectacle Cases: 100%. Spectacle Cleaning Cloths: 100%.

Bidders must complete Annexes D and E (Local Content Declarations), then consolidate into Annex C (Summary Schedule). Submit Annex C with the bid. Retain Annexes D and E for 5 years for verification. Successful bidders must update declarations with actual values during the contract. Declarations must include bid price (excluding VAT) and imported content.

Local content calculation: Use the formula LC = [1 - x / y]

• 100, where x = imported content in ZAR, y = bid price excluding VAT. Exchange rates must be SARB rates at 12:00 on the advertisement date (accessible at www.reservebank.co.za). Required declarations: Complete Annexes D (Imported Content Declaration) and E (Local Content Declaration), then consolidate into Annex C (Summary Schedule). Submit Annex C with the bid. Retain Annexes D and E for 5 years for verification. Successful bidders must update these declarations with actual values throughout the contract.

Local content: This is a designated sector tender. Minimum thresholds: 100% for Spectacle Cases and Spectacle Cleaning Cloths. Compliance must be demonstrated via SATS 1286:2011 (SABS specification). Subcontracting cannot reduce local content below the threshold. B-BBEE: Evaluated in Stage 2 alongside price. General: Declaration must be signed by the CFO or a senior manager; cannot be delegated to external parties. Incorrect or unverifiable data may result in penalties under the Preferential Procurement Regulations, 2017. The dti must be informed of any post-award challenges in meeting local content thresholds.

B-BBEE is evaluated in Stage 2 alongside price. This is a designated sector tender, so local content compliance (100% for Spectacle Cases and Cleaning Cloths) is mandatory for Stage 1. Subcontracting cannot reduce local content below the threshold.

Local content must be calculated using SARB exchange rates from the advertisement date (12:00). SABS SATS 1286:2011 specification applies. Subcontracting cannot reduce local content below the stipulated threshold. Bids missing SBD 6.2 or Annex C will be disqualified. The dti must be informed of post-award challenges in meeting thresholds.

Two-stage evaluation: Stage 1 checks compliance with the 100% local content threshold for specified items. Stage 2 evaluates price and B-BBEE. Bids failing Stage 1 are disqualified.

Eligibility (as per original RFP, not in this master agreement):

• Valid B‑BBEE verification certificate.
• Tax compliance (tax clearance certificate).
• Ability to meet any local‑content thresholds (if applicable).
• Compliance with National Railway Safety Regulator Act.
• Meeting the general eligibility criteria set out in the RFP (company registration, financial standing, etc.).

Scope (defined in Schedule 1 – not included in extracted text):

• Supply of eye consumables for the Phelophepha health‑care trains as per the Schedule of Requirements.
• Goods must meet the specifications set out in Schedule 1 and any applicable railway‑safety regulations.
• Supplier must provide all test pieces, samples and inspection gauges at its own cost and ensure calibration certificates (max 12 months old) from a Transnet‑approved laboratory.
• Transnet may inspect goods at any stage; non‑conforming goods may be rejected.
• Monthly progress meetings and a contract Risk Register (to be established within 2 weeks of signing) are required.
• Supplier must maintain records for at least 5 years and keep them available for audit.

Methodology for local‑content compliance (if applicable):

• Follow the agreed Local Content Plan with defined milestone targets.
• If a milestone cannot be met, notify the Department of Trade and Industry (DTI) within 10 days to seek exemption.
• Upon DTI exemption, renegotiate milestones; if exemption is denied, continue to meet original targets.
• Non‑compliance triggers a 30‑day cure period; thereafter penalties are calculated as the shortfall in local‑content spend plus 5 % of that amount.
• Transnet may retain 2 % of monthly payments as a Local Content Retention Amount, refundable if no penalties are imposed.
• Penalty certificates issued by the Supplier Development Manager serve as prima facie evidence; penalties are payable within 10 business days of a valid tax invoice.

Experience & personnel qualifications (services only):

• Supplier must ensure continuity of assigned personnel.
• If replacement is needed or Transnet deems personnel unsatisfactory, provide a replacement of equivalent calibre and experience.
• Replacement personnel must receive Transnet’s prior written approval, which shall not be unreasonably withheld.

Quality management requirements:

• Establish a contract Risk Register within 2 weeks of signing; update regularly.
• Hold monthly progress meetings to review milestones, costs, performance issues and corrective actions; minutes must be signed off.
• Transnet may inspect all goods at any stage; supplier must provide calibrated inspection gauges (certificate ≤12 months) and test pieces at its own cost.
• Inspection notices must be given 7 business days in advance.
• Supplier bears cost of inspection for rejected goods.

Pricing schedule requirements:

• Prices are set in Schedule 1 and subject to periodic review.
• Initiate price‑adjustment negotiations at least two months before any proposed change.
• Negotiations must consider market prices, cost drivers (labour, raw materials, transport), order volume and specification changes.
• Supplier must maintain full, accurate cost records in a Transnet‑approved format and provide them for audit on request.

Pricing & payment:

• Prices are set in Schedule 1 and are subject to review as indicated therein.
• Price adjustments must be negotiated at least two months before any proposed change.
• Supplier must keep full, accurate cost records and make them available for Transnet audit.
• Price‑parity clause: if Transnet can obtain the same goods/services cheaper elsewhere, the supplier has 30 days to match the price or Transnet may terminate or purchase elsewhere.
• Invoices payable within 30 days of receipt; interest applies on late payments.
• Retention of title and possible retention amounts as security may apply per the contract terms.

Mandatory compliance throughout the contract:

• Submit B‑BBEE status and verification annually (by early March) and notify Transnet of any downgrade or restructuring within 30 days.
• Provide any requested underlying B‑BBEE data within 30 days of request.
• Maintain valid tax clearance (Income Tax Act, VAT Act) for the contract duration.
• Observe all applicable labour, environmental, health‑and‑safety (OHS) and anti‑discrimination legislation.
• Comply with the Transnet Supplier Integrity Pact.
• Meet local‑content obligations (if applicable) and update Local Content Declarations C‑E monthly.
• Adhere to NIPP obligations and job‑creation commitments as stipulated in the RFP.
• Ensure all personnel have the right to work in South Africa and comply with Transnet’s security and safety requirements.
• Provide evidence of environmental management policy and green‑economy practices.

Health & safety obligations:

• Comply with the Occupational Health and Safety Act and related labour legislation.
• Ensure all goods/services meet railway‑safety requirements under the National Railway Safety Regulator Act.
• Sub‑contractors must be vetted for railway‑safety compliance and approved by Transnet.
• Grant Transnet access to review safety‑related activities throughout the contract.
• Service personnel must adhere to Transnet’s security, conduct and health‑and‑safety standards; Transnet may refuse or remove any personnel deemed unsuitable.

Environmental requirements:

• Comply with all applicable environmental laws and regulations.
• Maintain an environmental management policy covering procurement, production, packaging, delivery, use and disposal.
• Demonstrate sound environmental performance and provide information on waste disposal, recycling and energy conservation (green‑economy/carbon‑footprint) as part of the bid.

Key contract terms:

• Duration: fixed period (to be filled in) with optional extension at Transnet’s discretion.
• Either party may cancel without cause by giving 30 calendar days’ written notice; existing purchase orders remain enforceable.
• Risk management: contract Risk Register to be established within 2 weeks of signing; monthly progress meetings required.
• Sub‑contracting: only with Transnet’s written approval; cannot exceed 25 % of contract value to entities with lower B‑BBEE status (except exempted micro‑enterprises). Local‑content thresholds must not be reduced.
• Penalties: for SLA breaches, local‑content non‑compliance, subcontracting violations, and job‑creation failures (details in the agreement).
• Price adjustments: review as per Schedule 1; price‑parity clause applies.
• Warranties, indemnities, inspection rights, defect handling, termination, force majeure, confidentiality, POPIA compliance, insurance, limitation of liability, IP rights, dispute resolution, notice addresses, amendment control, and whole‑agreement clauses are all included as standard contractual provisions.

Additional evaluation criteria (as per standard evaluation criteria field):

• Valid B‑BBEE verification.
• Tax compliance.
• Ability to meet local‑content thresholds (if applicable).
• Compliance with railway‑safety regulations.
• General eligibility (company registration, financial standing) as set out in the original RFP.

• Closing date: 2026-07-10 at 15:00 (as per tender record).
• Site visits/briefing sessions: may be required. Attendance is compulsory if marked as mandatory in the RFX; failure to attend will result in disqualification.
• Clarification queries: must be submitted before the closing date to the contact person named in the RFX, using the prescribed method.

• Contact person: as listed in the RFX document (details not provided in extracted text).
• Queries before the closing date must be directed to the contact person specified in the bid documents.
• Submission address: as indicated in the bid documents (exact address not provided in extracted text).

• Submit the bid before the closing date and time specified in the bid documents. Late bids will not be considered.
• Complete all bid forms in full, legibly, and in non-erasable ink.
• Seal the bid in an envelope marked with the bid number and subject on the front, and include the respondent’s return address on the reverse.
• Use only the official Transnet bid forms and formats. Submissions in alternative formats may be rejected.
• Include all mandatory returnable documents/schedules listed in the RFX. Missing mandatory items will result in disqualification; missing non-mandatory items may also lead to disqualification.
• If additional space is required, attach extra information on company letterhead and cross-reference it in the bid.
• Submit samples (if required) correctly labelled with the respondent’s name, address, bid number, and item number. Samples must arrive by the closing date. Transnet may retain samples for quality checks without payment.
• Failure to comply with submission requirements (e.g., late delivery, incorrect formats, missing documents) may result in disqualification.

• Submit all mandatory returnable documents listed in the RFX; failure results in disqualification.
• Use the official Transnet bid forms; do not substitute with own formats.
• If additional space is needed, attach extra pages on company letterhead and cross-reference them in the bid.
• Provide samples (if required) correctly labelled with respondent name, address, bid number, and item number. Transnet may retain samples for quality verification without payment.
• Return of samples (if not retained by Transnet) is at the respondent’s risk and cost.

• Evaluation will follow Transnet’s General Bid Conditions and any specific criteria outlined in the RFX document.
• Open to local and foreign suppliers, including agents/representatives of foreign principals.
• Bidders must not appear on National Treasury’s Register of Tender Defaulters or Restricted Suppliers Database.
• Compliance with South African legal and regulatory requirements (e.g., VAT Act, exchange control regulations) is mandatory.

Foreign Bidders:

• Must submit written proof of authorization for South African representatives/agents.
• Power of Attorney must comply with Rule 63 of the Uniform Rules of Court.
• Must specify payment terms for foreign currency transactions (e.g., EFT to a South African or foreign bank account).
• South African Reserve Bank (SARB) approval is required for foreign payments.

Disqualification Risks:

• Late submission of bids.
• Non-compliance with bid formats or failure to submit mandatory documents.
• Unauthorized communication with Transnet officials during the evaluation period.
• Failure to provide required security (Deed of Suretyship) within 30 days of acceptance.
• Submission of second-hand or reconditioned goods (unless explicitly permitted).
• Misrepresentation or failure to disclose conflicts of interest.
• Post-closing communication is limited to the Chairperson of the Bid Preparation and Evaluation Committee.

• Scope: Supply and delivery of eye consumables for the Phelophepha Health Care Trains I and II on an as-when-required basis for a period of three years.
• Goods must be new, unused, and not reconditioned unless otherwise stated.
• Prices must be quoted on a Delivered Duty Paid (DDP) basis per the latest ICC Incoterms, unless the bid schedule specifies otherwise.
• Local supplies: quoted on a Delivered RSA destination basis.
• Imported supplies: quoted on DDP to the final South African destination.
• Strict compliance with Transnet-provided drawings, specifications, plans, and diagrams is required. Any deviation requires prior written approval.
• Drawings required from the respondent must be submitted before the bid closing time; failure to do so may lead to disqualification.
• For foreign specifications (non-British/American), provide translated copies and a covering letter detailing any variations.
• Contract quantities are estimates; the successful supplier must be able to supply any quantities ordered during the contract period.
• Delivery periods must include all non-working days, holidays, and any stock-taking or repair periods.
• Progress reports may be required.
• Emergency demands may be issued with first right of refusal to the supplier.
• Intellectual property rights for any plans or drawings created by the supplier are governed by the contract’s IP clause.

• All goods must be new, unused, and not reconditioned unless otherwise specified.
• Compliance with the quality standards and specifications supplied by Transnet is mandatory.
• Samples (if required) must be labelled correctly and submitted before the closing date; Transnet may retain samples for quality checks without payment.

• Quote prices on a Delivered Duty Paid (DDP) basis per the latest ICC Incoterms unless otherwise instructed.
• Separate schedules for local supplies (Delivered RSA) and imported supplies (DDP to South Africa) must be completed.
• Prices must be in ZAR and inclusive of VAT for local supplies; VAT on the local commission portion must be shown separately for foreign services.
• Do not quote prices subject to confirmation; such bids will be rejected.
• Any price changes must be crossed out, corrected, and initialed by the signatory.

• All monetary amounts must be quoted in South African Rand (ZAR) unless the RFX permits otherwise.
• Prices quoted as “subject to confirmation” will be rejected.
• Provide prices in the bid price schedule as per the required format (local vs. imported supplies).
• Any price alterations must be made by crossing out the original figure, inserting the correct one, and initialing the change.
• Exchange and remittance: if part of the contract value is to be paid overseas, Transnet may request direct payment to the foreign principal. Respondents must provide full details and obtain South African Reserve Bank approval for foreign currency payments.
• Transnet prefers Rand-based agreements and may require forward exchange cover for foreign currency portions.
• Guarantees: the successful supplier may be required to provide a guarantee for any advance payments.
• Conditional discounts are allowed only if the discount period is calculated from receipt of a correct tax invoice after contract fulfilment.
• VAT: prices for local supplies must be inclusive of VAT, shown separately on the tax invoice. For foreign services, VAT applies only to the local commission portion and must be shown separately.

• Provide a Deed of Suretyship (or equivalent) from an approved South African bank, building society, insurer, or guarantee corporation as security, in the amount stipulated in the bid documents.
• Return the completed Deed of Suretyship form within 30 calendar days of the letter of acceptance; failure to do so may result in contract cancellation. Payment is withheld until receipt.
• Submit all mandatory returnable schedules/documents; missing mandatory items will result in disqualification.
• Identify the company fully: directors for companies, members for close corporations, partners for partnerships, or individual names for sole traders.
• Power of Attorney: foreign respondents must provide a duly authenticated Power of Attorney authorising their South African representative/agent to sign contracts and choose the domicilium citandi et executandi.
• Restricted suppliers: bidders appearing on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers are ineligible.
• Contract is governed by South African law; respondents must specify a domicilium citandi et executandi in South Africa.
• Any conflict between these General Bid Conditions and the RFX document is resolved in favour of the RFX.

• Respondents must ensure that any samples or materials supplied comply with safety and handling requirements outlined in the bid documents.
• Emergency demand procedures may be invoked; suppliers must be prepared to meet short-notice deliveries safely.

• Upon acceptance, the General Bid Conditions and any special conditions become part of the contract.
• The contract documents consist of the General Bid Conditions, the Terms and Conditions of Contract, and any special conditions.
• The successful supplier must provide a Deed of Suretyship as security; Transnet will supply the form.
• Completed security form must be returned within 30 calendar days of the acceptance letter; payment is withheld until receipt.
• Failure to return the security form (without approved extension) allows Transnet to cancel the contract immediately.
• The contract is governed by South African law; the respondent must specify a domicilium citandi et executandi in South Africa.
• Foreign respondents must name an authorised South African representative and provide a Power of Attorney complying with Rule 63 of the Uniform Rules of Court.
• Any conflict between these General Bid Conditions and the RFX document is resolved in favour of the RFX.

• Submit the bid before the closing date and time.
• Complete all bid documents in full, legibly, and in non-erasable ink.
• Seal the bid in an envelope marked with the bid number and subject; include the respondent’s return address on the reverse.
• Follow all instructions in the bid documents regarding format, forms, and submission procedures.

• Post-closing communication is limited to the Chairperson of the Bid Preparation and Evaluation Committee.
• No further scoring details are provided; evaluation will follow the General Bid Conditions and any specific criteria in the RFX.

Scope: Supply and delivery of eye consumables for Phelophepha Health Care Trains I and II on an as-when-required basis. Delivery Requirements: - Must cover all listed stations across nine provinces (Eastern Cape, KwaZulu-Natal, Free State, Mpumalanga, Gauteng, Limpopo, Western Cape, Northern Cape, Northwest). - Key towns include Alicedale, Newcastle, Bloemfontein, Ermelo, Randfontein, Musina, Ashton, Warrenton, Rustenburg, and others as per Annexure P. Duration: Three (3) years.

• Closing Date & Time: 10 July 2026 at 15:00 (3 PM).
• Clarification Request Deadline: 29 June 2026 at 12:00 (noon). Submit the RFP Clarification Request Form to Matlala Mabetlela.
• No formal briefing session or site visit is scheduled.
• Bid Validity Period: 180 business days from the closing date.

• Primary Contact for Bid Enquiries & Clarifications: Matlala Mabetlela.
• Telephone: 011 308 1284.
• Email: [email protected].
• After the closing date, all communication regarding your proposal must be directed to the above contact.
• For formal complaints (before or after closing), email: [email protected].

• Submit your bid electronically via the Transnet e‑tender portal (https://transnetetenders.azurewebsites.net). Use your own registered company profile; submissions through another company’s profile will be disqualified.
• Each upload is limited to 30 MB; multiple uploads are permitted.
• Complete, sign, stamp and date all returnable documents listed in Section 5 before uploading. The person signing must have legal authority.
• Submit at least one day before the closing deadline to avoid technical issues; late submissions will not be accepted.
• Only one proposal per bidder is allowed unless the RFP explicitly states otherwise.
• Bid validity period is 180 business days from the closing date. You may be requested to extend this period.
• Provide proof of tax compliance: a valid SARS PIN/TCS certificate or CSD number. Foreign suppliers without a local entity are exempt from CSD registration.
• Submit a verified B‑BBEE status level certificate or a sworn affidavit (for EMEs & QSEs).
• Include proof of authority (e.g., company resolution) for the signatory.
• Joint ventures must submit a signed JV/consortium agreement or a written confirmation of intent, specifying the percentage split and responsibilities.

Evaluation occurs in three stages:

1. Administrative & Substantive Responsiveness Check:

• Bid submitted on time with all required returnable documents.
• Documents signed by an authorised representative.
• Priced offer submitted as per Section 4.
• Valid ISO 9001 certificate (or equivalent) with scope covering supply and distribution of goods.

2. Technical Evaluation (Minimum Threshold 80/100 points):

• References (30 points): Provide three signed, contactable client reference letters (minimum contract value R1.5 million each) from 2020 onward.
• Financial Capacity (15 points): Submit three consecutive months of stamped bank statements (March 2026 onward) showing a positive balance of at least R350 000 per month or an equivalent overdraft facility.
• Quality Assurance (10 points): SAHPRA and ISO 13485 certification earns maximum points; either certification earns partial points.
• Execution Plan (30 points): Detail lead times to all provinces, order processing SOP, and stock management strategy.
• South African Footprint (15 points): Demonstrate delivery capability across multiple provinces within stipulated timelines.

3. Price Evaluation:

• Price is scored out of 80 points using the formula: Score = 80 × (1 – (Pt – Pmin)/Pmin).
• Specific goals (preference points) are awarded via the claim form in Section 9.
• The overall weighted score determines the award. Transnet may conduct evaluation stages in parallel.

Scope: Supply and delivery of optometry consumables for the Phelophepa Health‑Care Trains I & II on an 'as and when required' basis for 36 months.

Specific Items Required:

• Spectacle Frames: Unisex, heat‑adjustable cellulose acetate. Sizes: Small, Medium, Large, Kiddies.
• Ready‑Made Readers: Power range from +0.50 to +4.00. Various frame sizes and designs.
• Sunglasses: Non‑prescription, UV‑compliant. Adult and paediatric options.
• Ophthalmic Lenses (Finished): CR‑39 material. Defined spherical and cylindrical powers. Scratch‑resistant coating preferred.
• Ophthalmic Lenses (Semi‑Finished Blanks): CR‑39 material for on‑site surfacing.
• Spectacle Cases: Durable, foldable, suitable for bulk distribution.
• Cleaning Cloths: Microfibre, non‑abrasive.
• Blocking Pads: Compatible with optical lab equipment (1000 units/box).

General Product Requirements:

• Fit for purpose in a clinical optometry environment.
• Consistent quality across batches with batch traceability.
• Compliant with South African quality and safety standards.
• Defect‑free and ready for immediate use.

Delivery & Logistics:

• Initial bulk delivery to two train station locations.
• Annual bulk delivery to Cape Town, Salt River in January.
• Ongoing deliveries to various train stations nationwide.
• Supplier responsible for all logistics, packaging, and on‑time delivery.
• Minimum 95% On‑Time‑In‑Full (OTIF) delivery performance required.
• Lead Times: Standard orders ≤ 10 working days; Emergency orders ≤ 24‑48 hours; Annual bulk order ≤ 6 weeks.

Supplier Capability:

• Demonstrate proven experience supplying optometry/ophthalmic consumables.
• Show multi‑provincial logistics and distribution capability.
• Provide details of warehousing, inventory management, and financial capacity.
• Submit an execution plan covering lead times, order processing, and stock management.

• Your bid must include a detailed execution plan covering:
• Lead Times: Specify delivery lead times to all provinces, meeting the RFP requirements (standard orders ≤10 days, emergency ≤24‑48 hours, annual bulk ≤6 weeks).
• Order Processing: Describe your Standard Operating Procedure (SOP) for receiving, verifying, processing, managing, and fulfilling orders.
• Stock Management: Outline your strategy for maintaining stock availability, demand forecasting, replenishment processes, and ensuring supply continuity.

• Demonstrate proven experience in supplying optometry or ophthalmic consumables.
• Provide at least three signed, contactable client reference letters (on official letterhead) for contracts valued over R1.5 million each, dated from 2020 onward.
• Submit details of your company's organisational structure, key personnel qualifications, and relevant licenses.
• Describe your operational footprint: warehouses, distribution networks, and logistics capability across South African provinces.
• Provide financial documentation (e.g., bank statements) to demonstrate sufficient liquidity.
• For joint ventures/consortia, include a signed agreement or written confirmation of intent to form one, specifying the percentage split and responsibilities.

• Mandatory Certification: A valid ISO 9001 certificate (or equivalent) with scope covering the supply and distribution of goods.
• Preferred Certifications: ISO 13485 and/or SAHPRA certification is advantageous.
• Purpose of Certifications:
• ISO 13485 ensures consistent product quality, full traceability, structured risk management, and suitability for high‑volume clinical use.
• SAHPRA accreditation confirms legal compliance for medical use, adherence to safety standards, and reduces regulatory risk.
• Certificates must be issued by an accredited body.

• Submit your pricing strictly according to the approved price schedule attached to the RFP.
• Use the format prescribed in Section 4 (Pricing and Delivery Schedule).
• Price evaluation uses the formula: Score = 80 × (1 – (Pt – Pmin)/Pmin), where Pt is the bidder's price and Pmin is the lowest acceptable price.

• Submit your pricing in the exact format prescribed in Section 4 (Pricing and Delivery Schedule).
• Demonstrate financial capacity to sustain the contract: Provide three consecutive months of stamped bank statements (March 2026 onward) showing a minimum positive balance of R350 000 per month or proof of an equivalent overdraft facility.
• A valid ISO 9001 certificate (or equivalent) is a mandatory requirement for evaluation.
• ISO 13485 or SAHPRA certification is advantageous and carries points in the technical evaluation.
• The bid must remain valid for 180 business days from the closing date.
• No specific performance bond or guarantee is mentioned in the extracted text.

• Tax Compliance: Provide a valid SARS Tax Compliance Status (TCS) PIN or certificate. Alternatively, provide your Central Supplier Database (CSD) number. Foreign suppliers without a local registered entity are exempt from CSD registration.
• B‑BBEE Compliance: Submit a verified B‑BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs & QSEs).
• Quality Management Systems: A valid ISO 9001 certificate (or equivalent) with relevant scope is mandatory. ISO 13485 and/or SAHPRA certification is preferred.
• Employment Equity: Compliance with the Employment Equity Act is required.
• Legal & Security: Proposals are subject to legal review by Transnet. Security clearance may be required for confidential/secret/top‑secret information.
• General Obligations: Adhere to all Transnet General Bid Conditions, the Supplier Integrity Pact, and the Non‑Disclosure Agreement.

• Submit a verified B‑BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs & QSEs) as required by the B‑BBEE Act.

• Submission Integrity: All bid documents must be signed, stamped, and dated by a legally authorised representative before upload.
• Clarifications: Submit clarification requests using the RFP Clarification Request Form (Section 8) by the deadline (29 June 2026, 12:00).
• Complaints: Formal complaints must be emailed to [email protected].
• Ethical Conduct: Canvassing of Transnet officials between closing and award is prohibited. Collusion between bidders leads to automatic disqualification and restriction from state contracts.
• Technical Risks: Transnet is not liable for technical challenges (internet speed, bandwidth) experienced by bidders during electronic submission.

• Submit a statement detailing your company's environmental commitments.
• The statement should cover policies or practices related to waste disposal, recycling, and energy conservation.

• Contract Duration: 36 months, subject to performance and budget availability.
• Key Terms: Governed by the Transnet Master Agreement and Service Level Agreement (Annexure A).
• Penalties: Apply for late delivery, supply of non‑compliant products, or other contractual breaches.
• Termination & Remedies: Transnet reserves the right to terminate the contract, recover damages, and exclude suppliers from future procurement for non‑performance.
• General Conditions: The contract incorporates Transnet's General Bid Conditions (Annexure B), Supplier Integrity Pact (Annexure C), and confidentiality requirements.

• Tax Compliance: Submit a valid SARS PIN/TCS certificate or your CSD number. Foreign suppliers without a local entity are exempt from CSD registration. Failure to provide this may render your bid invalid.

• Minimum qualifying score for the technical evaluation is 80 out of 100 points.
• Transnet reserves the right to conduct the evaluation stages sequentially or in parallel.
• Preference points are awarded via the Specific Goals Claim Form (Section 9) for meeting defined objectives.

Mandatory returnable documents:

• Annex C (Local Content Declaration - Summary Schedule): Must be fully completed, declared, signed, and dated. Failure results in non-responsive bid and disqualification.
• Annex D (Imported Content Declaration - Supporting Schedule): Must be fully completed, declared, signed, and dated. Failure may result in non-responsive bid and disqualification.
• Annex E (Local Content Declaration - Supporting Schedule): Must be fully completed, declared, signed, and dated. Failure may result in non-responsive bid and disqualification.
• All annexures must be signed by an authorized signatory.
• VAT must be excluded from all calculations in the returnable forms.

Bid evaluation will assess:

• Completion of Annex C (Local Content Declaration - Summary Schedule), Annex D (Imported Content Declaration - Supporting Schedule), and Annex E (Local Content Declaration - Supporting Schedule).
• Full compliance with signing, dating, and declaration requirements for all annexures.
• Detailed breakdown of local vs. imported content, with calculations corresponding across all annexures (e.g., Annex C C24 must match Annex E E13; Annex C C23 must match Annex D D53).
• Non-compliance with any of these requirements will result in the bid being non-responsive and disqualified.

Scope of work:

• Supply and delivery of eye consumables for Phelophepha Health Care Trains I and II.
• Delivery must be on an as-when-and-required basis.
• Contract duration: Three (3) years.
• Category: Medical supplies (eye consumables).

Local Content Compliance (SATS 1286.2011):

• Bidders must complete Annex C, D, and E for local content calculations.
• VAT must be excluded from all calculations.
• Annex C requirements: Declare total tender value, local content percentage per item, and designated products.
• Annex D requirements: Provide breakdown of imported content, including overseas supplier details, freight costs to port of entry, and foreign currency payments.
• Annex E requirements: Declare local products (goods, services, and works) and exempted imported value.
• Calculations must align across annexures (e.g., C24 = E13, C23 = D53).

This document is a Non-Disclosure Agreement (NDA) annexure, not the main tender document. It does not specify tender evaluation criteria. The actual eligibility and scoring details must be obtained from the complete tender documentation (RFP/RFQ).

This NDA imposes the following obligations on bidders:

• Treat all Transnet information as confidential and secret.
• Use confidential information solely for bid-related technical/commercial discussions or contract performance.
• Disclose only to Agents who strictly need to know, after informing them of confidentiality obligations.
• Disclose if legally required, but notify Transnet promptly and cooperate.
• Notify Transnet immediately if confidential information is misused.
• Return or destroy all confidential information within 7 days of written demand from Transnet.
• Provide a director-signed certificate confirming destruction of confidential information.
• Maintain written records of confidential information and copies, including their location.
• Store all information securely.
• Obtain Transnet’s written consent before making any bid-related announcements or disclosures.
• Obtain Transnet’s written consent before using its name for publicity or marketing.
• Comply with South Africa’s privacy protection under Section 14 of the Bill of Rights.
• Implement technical and organisational measures against unauthorised data processing.
• Obligations survive termination of discussions and continue for 5 years.
• Act as principal (not an agent, nominee, or broker).
• Bear own costs for pursuing the bid.
• Transnet may assign the agreement to any Transnet Group member.
• Agreement is governed by South African law, with exclusive jurisdiction of South African courts.
• No partnership, joint venture, or agency relationship is created.

NDA terms for bidders:

• Confidentiality: All Transnet information must be treated as secret and used only for bid-related discussions or contract performance.
• Disclosure limits: Information may only be shared with Agents who need to know, provided they are bound by confidentiality. Legal disclosures require prior notification to Transnet.
• Security: Secure storage and written records of all confidential information and copies are mandatory.
• Return/destruction: Upon written demand, all confidential information must be returned or destroyed within 7 days, with a director-signed certificate confirming compliance.
• Announcements: Transnet’s written consent is required for any bid-related announcements or use of its name in publicity.
• Privacy: Compliance with Section 14 of the Bill of Rights and implementation of data protection measures are required.
• Duration: Obligations survive for 5 years after termination of discussions.
• Principal status: Bidders must act as principals, not agents or brokers.
• Costs: Bidders are responsible for their own costs.
• Assignment: Transnet may assign the agreement to any Transnet Group member.
• Jurisdiction: Governed by South African law, with exclusive jurisdiction of South African courts.
• No partnership: The agreement does not create a partnership, joint venture, or agency relationship.

No submission method, deadline, or required returnable documents are specified in the document. Only the tender closing date (10 July 2026, 15:00) is provided in the tender record.

Evaluation is based on compliance with the Service Level Agreement (SLA) performance metrics. Key criteria include:

• Delivery timelines: Annual bulk orders (≤ 6 weeks), standard orders (≤ 10 working days), emergency orders (≤ 24–48 hours). Each delivery timeline category is weighted at 10% (total 30%).
• Order accuracy: Supply correct items, quantities, and specifications as ordered (20%).
• On-Time-In-Full (OTIF) delivery: Orders must be delivered complete and on time (20%).
• Product compliance: All products must match approved specifications, brands, dimensions, power ranges, packaging, and quality standards (20%).
• Defective product resolution: Replace defective or damaged products within 5 calendar days (10%).
• Query resolution and corrective actions: Prompt response to queries and implementation of corrective actions (10% each, total 20%).
• Monthly performance ratings (1–5 scale) will be assigned based on SLA compliance, with definitions provided for each rating level.

Scope: Supply and delivery of eye consumables for Phelophepha Healthcare Trains I and II on an as-when-required basis for 3 years.

Delivery Requirements:

• Annual bulk orders: ≤ 6 weeks lead time, delivered in January annually.
• Standard orders: ≤ 10 working days lead time.
• Emergency orders: ≤ 24–48 hours lead time.

Performance Standards:

• 100% delivery compliance for all order types as per specified lead times.
• Order accuracy: Supply correct items, quantities, and specifications as ordered. Reconciliation via delivery notes and orders placed.
• On-Time-In-Full (OTIF) delivery: Orders must be delivered complete and on time.

Product Compliance:

• All products must match approved specifications, brands, dimensions, power ranges, packaging, and quality standards per the contract and pricing schedule.
• Defective or damaged products must be replaced within 5 calendar days.

Service Level Agreement (SLA) Weighting:

• Delivery timelines (annual, standard, emergency): 10% each (total 30%).
• Order accuracy: 20%.
• OTIF orders: 20%.
• Product compliance: 20%.
• Defective product resolution: 10%.
• Query resolution and corrective actions: 10% each (total 20%).

Measurement and Reporting:

• Communication via emails, signed delivery notes, incident reports, and pictures.
• Monthly ratings (1–5 scale) for supplier performance, with definitions provided for each rating level.