Supply and delivery of dental consumables for phelophepha healthcare trains (3-Year as-needed basis)

The NDA itself does not specify tender eligibility criteria (e.g., B-BBEE, financial standing, technical capability). Those would be in the main Bid Document (RFP). This agreement requires the bidder to be a legal entity ('the Company') capable of signing and adhering to the contractual terms.

Confidentiality obligations apply under this NDA:

• Confidential Information must be treated as secret and not disclosed without written consent
• Information may only be used for bid-related technical and commercial discussions or subsequent contract performance
• Disclosure permitted to Agents who strictly need to know, provided they are informed of confidentiality obligations
• Disclosure required by law permitted but Transnet must be notified promptly
• Privacy compliance required under Section 14 of the Bill of Rights
• Appropriate technical and organisational measures must be in place against unauthorised data processing

Note: This section reflects NDA confidentiality requirements only. Standard tender compliance requirements (CSD registration, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, local content) were not found in the extracted document.

Non-Disclosure Agreement between Transnet SOC Ltd and the bidding Company:

Parties:

• Transnet SOC Ltd (Disclosing Party)
• Company as indicated in the RFP bid response (Receiving Party)

Key definitions:

• Agents: directors, officers, employees, agents, professional advisers, contractors, sub-contractors, or any Group member
• Confidential Information: any information relating to a party's business made available for bid purposes, including analysis, specifications, and derived information
• Exclusions: publicly available information; lawfully possessed information; information received from other sources not bound by confidentiality

Confidentiality obligations:

• All Confidential Information must be treated as secret and not disclosed without written consent
• Information may only be used for technical/commercial discussions related to the Bid or subsequent contract performance
• Disclosure to Agents permitted only if strictly necessary and if they are informed of confidentiality obligations
• Receiving Party remains liable for Agent breaches
• Disclosure required by law permitted subject to prompt notification to Disclosing Party
• Breach must be reported as soon as practicable and remedies pursued if requested

Information ownership:

• All Confidential Information remains property of the Disclosing Party
• No intellectual property rights conferred by disclosure

Records and return of information:

• Receiving Party must ensure proper and secure storage
• Written records of Confidential Information must be maintained and supplied on request
• Within 7 days of written demand: return all written Confidential Information and expunge/destroy from all devices
• Director-signed certificate of compliance required on request

Announcements:

• No announcements or disclosure of prospective interest without prior written consent
• No use of other party's name for publicity or marketing without consent

Duration:

• Obligations survive termination of discussions/negotiations and continue for 5 years

Principal status:

• Each party confirms acting as principal, not nominee, agent, or broker
• Each party responsible for own costs

Privacy and data protection:

• Compliance with South African privacy protection under Section 14 of the Bill of Rights required
• Technical and organisational measures required against unauthorised data processing

General provisions:

• Assignment requires prior written consent (Transnet may assign to any Group member)
• No waiver of rights through failure or delay
• Severability clause applies
• Modifications require written agreement signed by authorised persons
• No partnership, joint venture, or agency created
• Governed by South African law; exclusive jurisdiction of South African courts

Bidder guidance: This NDA must be signed and submitted as part of the bid returnables. Ensure your organisation has appropriate data protection measures in place before accessing confidential tender information.

All bidders must read and certify agreement with the Integrity Pact in the RFX Declaration Form. The Integrity Pact will be incorporated into the final contract. Key submission rules include:

• Do not offer any bribes, gifts, favours, or benefits to any Transnet employee or third party.
• Do not collude with competitors on pricing, market allocation, bid submission intentions, or any other aspect of the tender.
• Submit your bid independently without consultation or arrangement with competitors (joint venture partner communication is allowed).
• Do not disclose your bid terms to any competitor before the official bid opening or award.
• False statements, forged documents, or misrepresentation will lead to disqualification and possible restriction.
• Report any dishonest or corrupt behaviour by Transnet employees via the Tip-Off Anonymous hotline: 0800 003 056.
• Ensure you are not listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.

Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register of Tender Defaulters. They must have no serious legal transgressions (corruption, fraud, etc.) in the last five years with any public or private sector entity. They must declare any conflicts of interest with Transnet employees. Foreign bidders must disclose their South African agents, and South African bidders must disclose foreign principals.

The Integrity Pact does not contain technical specifications for dental consumables. It references that Transnet aims to obtain works, goods, and services conforming to defined specifications, but these are not detailed here. Bidders must also commit to upholding the UN Global Compact principles on Human Rights, Labour, Environment, and Anti-Corruption.

The Integrity Pact emphasises obtaining a contract at a reasonable and competitive price. It prohibits anti-competitive practices, under-pricing in bad faith, and collusion on pricing. No specific pricing format, bonds, guarantees, or payment terms are detailed.

Key compliance obligations from the Integrity Pact:

• Strict prohibition of bribery, corruption, gifts, or any undue advantages.
• Bidders must not be listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
• False statements regarding B-BBEE status or Local Content can lead to restriction.
• Bidders must declare any conflicts of interest (e.g., relationships with Transnet employees) in the RFX declaration form.
• Foreign bidders must disclose their South African agents; South African bidders must disclose foreign principals.
• Bidders must declare no serious legal transgressions (corruption, fraud, Competition Act violations) in the past five years.
• Adherence to the Preferential Procurement Regulations, 2017 is required.
• The Integrity Pact is governed by South African law.

Bidders must commit to upholding the UN Global Compact environmental principles: a precautionary approach to environmental challenges, initiatives promoting greater environmental responsibility, and encouraging environmentally friendly technologies.

Key contractual terms from the Integrity Pact:

• Disputes should be resolved amicably; litigation in bad faith can lead to restriction from future business.
• The Pact is governed by South African law and remains valid for an indefinite period across all bidding processes.
• Transnet may impose sanctions for violations, including bid rejection, contract cancellation, recovery of payments, encashment of guarantees, and exclusion from future bids for up to 10 years or more.
• Grounds for restriction include bid withdrawal in bad faith, failure to sign a contract, unsatisfactory contract performance, bribery, fraud, false statements on B-BBEE/Local Content, and bad-faith litigation.
• Bidders must report unethical behaviour via the Tip-Off Anonymous hotline: 0800 003 056.

Special conditions from the Integrity Pact include:

• Transnet's 'Zero Gifts' Policy: no gifts, favours, or benefits may be given or accepted.
• Strict anti-collusion rules: bids must be independent, with no communication with competitors on prices, areas, methods, or submission intentions.
• Conflicts of interest must be disclosed in the RFX declaration form.
• Bidders shall not engage in monetary dealings with any person involved in the sourcing process.
• Violations can lead to disqualification, removal from the vendor database, and restriction from future bids.

General requirements from the Integrity Pact:

• Do not commit any criminal offence under anti-corruption laws.
• Do not misuse confidential information provided by Transnet.
• Foreign bidders must disclose South African agents; South African bidders must disclose foreign principals.
• Do not misrepresent facts or submit false documents.
• Disclose conflicts of interest involving Transnet employees.
• Ensure statements on B-BBEE and Local Content are made in good faith with reasonable verification.

• Site visits or briefing sessions may be scheduled if necessary for bid preparation or to provide further information.
• If indicated as compulsory in the RFX document, attendance is mandatory; failure to attend will result in disqualification.

• For clarification before the closing date, direct queries to the contact person listed in the RFX document, using the stipulated method.
• After the closing date, communicate only with the Chairperson of the relevant Bid Preparation and Evaluation Committee.
• No specific contact names, emails, phones, or addresses are provided in this document.

• Submit your bid no later than the closing date and time specified in the bid documents. Late bids will not be considered.
• Complete all bid documents in their entirety, using non-erasable ink.
• Deliver the bid in a sealed envelope with the bid number and subject marked on the front, and your return address on the reverse side.
• Use only the official bid forms and formats issued by Transnet. Non-compliance may result in rejection.
• Submit all mandatory returnable documents listed in the RFX documents. Failure to do so will result in disqualification.
• If samples are required, mark them with your name, address, bid number, and item number, and ensure they arrive by the closing date. Failure may lead to rejection.
• All alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory. Failure may exclude those items from award consideration.
• After the closing date, you may only communicate with the Chairperson of the Bid Preparation and Evaluation Committee.
• Unauthorised communication with other bidders or Transnet officials during the evaluation period may lead to disqualification.

• Submit your bid no later than the closing date and time specified. Late bids will not be considered.
• Complete all bid documents in their entirety, using non-erasable ink.
• Deliver in a sealed envelope with bid number and subject on front, return address on reverse.
• Use only official Transnet bid forms and formats. Non-compliance may result in rejection.
• If insufficient space, submit additional information on your letterhead, duly cross-referenced.
• Submit all returnable documents listed in the RFX documents. Failure to submit mandatory ones results in disqualification.
• If samples are required, mark them with your name, address, bid number, and item number, and ensure they arrive by the closing date. Failure may lead to rejection.
• Transnet may retain samples; no payment is made for successful bidder's samples retained for quality checking.
• Unsuccessful bidders may collect their samples at their own risk and cost if Transnet does not retain them.

• Goods supplied must be NEW (unused, not second-hand or reconditioned), unless otherwise stipulated.
• You must tender strictly in accordance with the drawings and/or specifications supplied by Transnet, unless officially notified of amendments.
• If required, submit your own drawings before the bid closing time and date; non-receipt may disqualify the bid.
• For goods/services quoted against foreign specifications (other than British/American standards), submit translated copies and detail any departures in a covering letter. Non-compliance may result in disqualification.
• Copyright of plans, drawings, and specifications compiled for the contract is governed by the Intellectual Property Rights section of the Terms and Conditions.

• Goods supplied must be NEW (unused, not second-hand or reconditioned), unless otherwise stipulated.
• Copyright of plans, drawings, and specifications compiled for the contract is governed by the Intellectual Property Rights section of the Terms and Conditions.
• You must tender strictly in accordance with Transnet's supplied drawings/specifications unless officially notified of amendments.
• If required, submit your own drawings before the bid closing time and date; non-receipt may disqualify the bid.
• For goods/services quoted against foreign specifications (other than British/American standards), submit translated copies and detail any departures in a covering letter. Non-compliance may result in disqualification.

• Quote prices on a Delivered Duty Paid (latest ICC Incoterms) basis to the delivery point specified by Transnet. Bids on any other delivery basis are liable for disqualification.
• For local supplies (manufactured/produced/assembled in RSA or imported stocks held in SA), quote on a Delivered RSA named destination basis.
• For imported supplies, quote on a Delivered Duty Paid basis to end destination in South Africa.
• Lead time for delivery must include all non-working days, holidays, and periods for stocktaking or plant repairs.
• All monetary amounts in your bid must be in South African Rand (ZAR), unless specifically permitted otherwise.
• Prices quoted subject to confirmation will not be considered.
• All alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory.
• If remitting overseas, Transnet can pay directly to your foreign principal/manufacturer if requested. Provide details in the Exchange and Remittance section.
• Transnet prefers Rand-based agreements and suggests you consider forward exchange cover for foreign currency portions.
• South African Reserve Bank approval is needed for foreign currency payments.
• Transnet will not recognise price adjustment claims for increases arising after the agreed delivery date.
• Transnet may request a pro-forma invoice/tax invoice for VAT compliance.
• Delete any bid items you are not tendering for or whose price is included elsewhere.
• VAT must be included in prices for local supplies and shown separately on the Tax Invoice.
• For foreign services rendered through a SA provider, the provider's invoice for the local commission must show VAT separately.
• You may submit alternative payment/financing proposals, but you must first tender strictly according to the Terms and Conditions.
• The successful bidder may be required to furnish a guarantee covering any advance payments.
• Conditional discounts: the period starts from Transnet's receipt of your correct month-end statement and Tax Invoice.

• All monetary amounts in your bid must be in South African Rand (ZAR), unless specifically permitted otherwise in the RFP.
• Prices quoted subject to confirmation will not be considered.
• Quote prices on a Delivered Duty Paid (latest ICC Incoterms) basis to the delivery point specified by Transnet, unless stated otherwise. Bids on any other delivery basis are liable for disqualification.
• For local supplies (manufactured/produced/assembled in RSA or imported stocks held in SA), quote on a Delivered RSA named destination basis.
• For imported supplies, quote on a Delivered Duty Paid basis to end destination in South Africa.
• Lead time for delivery must include all non-working days, holidays, and periods for stocktaking or plant repairs.
• VAT must be included in prices for local supplies and shown separately on the Tax Invoice.
• You may submit alternative payment or financing proposals, but you must first tender strictly according to the Terms and Conditions of Contract.
• The successful bidder may be required to furnish a guarantee covering any advance payments.
• Conditional discounts: the discount period starts from Transnet's receipt of your correct month-end statement and Tax Invoice.

• You must hold your bid valid for acceptance within the requested validity period after the closing date. Transnet may request an extension, during which you cannot change your bid unless due to the extension itself.
• A non-refundable fee may be charged for bid documents, but they are also available free on the National Treasury eTender Portal.
• If you are a company, state full director names. If a close corporation, state member names. If a partnership or individual trading under a trade name, state full partner or individual names.
• Foreign bidders or their SA agents must provide written proof of authorisation. A successful foreign bidder's SA agent must provide a Power of Attorney complying with Rule 63 of the Uniform Rules of Court.
• No bid will be awarded to any bidder listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers. Transnet reserves the right to cancel awards if restriction is discovered later.
• The successful bidder, if required, must provide security via a Deed of Suretyship from an approved South African financial institution, within 30 calendar days of acceptance.
• The contract is governed by South African law. Foreign bidders must name an authorised SA representative in their bid.

• The successful bidder, if required, must provide security for contract fulfilment via a Deed of Suretyship from an approved South African financial institution.
• You may submit alternative payment or financing proposals, but you must first tender strictly according to the Terms and Conditions.
• The successful bidder may be required to furnish a guarantee covering any advance payments.
• Transnet does not guarantee purchase quantities, but the successful bidder must supply all quantities ordered before the contract expires.
• Transnet accepts no liability for materials you specially order or carry to meet potential contract requirements.
• Estimated quantities are for planning only; Transnet reserves the right to order only what it operationally needs.
• Delivery periods are governed by the Terms and Conditions of Contract.

• Key definitions: Bid (your proposal), Bid Documents (RFP/RFQ), Goods/Services (as specified by Transnet), Respondent (bidder), Supplier (successful bidder).
• All bids and subsequent contracts are subject to Transnet's General Bid Conditions.
• A non-refundable fee may be charged for bid documents, but they are also available free on the National Treasury eTender Portal.
• You must hold your bid valid for acceptance within the requested validity period. Extensions may be requested, during which you cannot change your bid unless due to the extension.
• Unauthorised communication with other bidders or Transnet officials during the evaluation period may lead to disqualification.
• If you are a company, state full director names. If a close corporation, state member names. If a partnership or individual trading under a trade name, state full partner or individual names.
• Imported goods may require an export licence from the country of origin; your manufacturer or agent must apply if needed.
• Foreign bidders or their SA agents must provide written proof of authorisation. A successful foreign bidder's SA agent must provide a Power of Attorney complying with Rule 63 of the Uniform Rules of Court.
• No bid will be awarded to any bidder listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
• In case of conflict between these General Bid Conditions and the issued RFX document, the RFX document conditions prevail.

• After the closing date, all communication must be directed only to the Chairperson of the Bid Preparation and Evaluation Committee.

Scope of Delivery: The dental consumables must be supplied for the Phelophepha Health Care Trains I and II. The trains operate across multiple provinces in South Africa, requiring delivery to various station locations. Possible delivery stations include: Eastern Cape (Alicedale, Cookhouse, Cradock, Burgersdorp, Komani, King Williams Town, Stutterheim, Swartkops, Mount Ruth, Middeldrift, Alice, KwaDukuza, Gingindlovu, Vryheid); KwaZulu-Natal (Newcastle, Ladysmith, Pietermaritzburg, Lions' River, Empangeni, Ulundi, Mooi River, Welkom, Bothaville, Komatipoort, Lydenberg, Harrismith, Ireagh, Henneman, Acornhoek, Frankfort, Koppies, Kinross, Ogies, Belfast, New Canada, Katlehong, Dube, Kwesina); Free State (Bloemfontein, Bethlehem, Finksburg, Botshabelo, Mabopane); Mpumalanga (Mkhondo, Ermelo, Bethal, Witbank, Delmas, Komatipoort, Mkhuhlu); Gauteng (Oakmoor, Randfontein, Olifantsfontein, Krugersdorp, Springs, Boven Heidelberg, Sedibeng, Saulsville, Springs); Limpopo (Mussina, Makhado, Tzaneen, Pienaarsrivier, Mokopong, Polokwane, Thabazimbi, Mokopane); Western Cape (Ashton, Darling, Saldanha Bay, Elgin, Worcester, Piketberg, Swellendam); Northern Cape (Warrenton, Upington, Jan Kempdorp, Kimberley, DeAar, Prieska, Postmasburg, Douglas, Colesberg, Heyskekrand, Blomhof, Noupoort); North-West (Rustenburg, Klerksdorp, Potchefstroom, Christiana, Lichtenburg, Mogwase, Taung, Vryburg, Mahikeng). Basis: Supply on an 'as when and required' basis for a period of three (3) years.

While specific pre-qualification criteria are not detailed in the provided excerpt, bidders typically need to demonstrate: capability to supply all listed items, compliance with medical/dental standards, valid tax clearance, B-BBEE certification, and proven experience in healthcare supply. Ability to deliver on an as-needed basis to mobile train locations is essential.

The tender is for the supply and delivery of dental consumables for the Phelophepha Health Care Trains I and II on an as-and-when-required basis for three years. The scope includes a comprehensive list of items, as detailed in the pricing schedule. Key categories include:

• Disposable examination gloves (nitrile and latex, various sizes).
• Dental consumables such as saliva ejectors, tongue depressors, wiping tissues, paper towels.
• Sterilisation and packaging items: self-sealing steri pouches, sterilisation flat reels.
• Fluoride products: trays, varnish, gels.
• Anaesthetics and medicaments: mepivacaine, lidocaine cartridges, haemostatic sponges, gingival retraction paste.
• Personal protective equipment: surgical face masks, particulate respirators (N95/FFP2), face shields, patient bibs.
• Infection control products: hand disinfectants, surface disinfectants, ultrasonic solutions, cold sterilants.
• Dental instruments and accessories: mirrors, probes, excavators, elevators, forceps, scalers, burs, polishing equipment.
• Radiography supplies: digital X-ray sensor barriers, imaging plates, film/sensor holders.
• Restorative materials: resin composites, glass ionomer cements, bonding agents.
• Surgical supplies: sutures, scalpels, blades, needles, sharps containers, medical waste bags and boxes.
• Operatory consumables: cotton rolls, pellets, prophy brushes and paste, mixing slabs, dappen dishes.
• Equipment-related items: handpiece lubrication spray, suction system disinfectant, ultrasonic scaler tips.
• Patient and operator items: toothbrushes, plaque disclosing agents, protective eyewear, lead aprons.

All items must meet specified standards and are often comparable to named brands (e.g., Steriwise, Septodont, 3M ESPE, GC, Kerr).

The schedule includes items for instrument cleaning and infection control, indicating requirements for:

• Instrument cleaning brushes and bur cleaning brushes.
• Hand disinfectants, surface disinfectants, ultrasonic solutions, and cold sterilants.
• Sterilisation indicators: autoclave tape and strips.
• Quality comparable to specified brands (e.g., Steriwise, Pulpoflourane).

Bidders must complete a comprehensive pricing schedule with 219 line items. Key requirements:

• Provide unit prices in ZAR for Year 1, Year 2, and Year 3 for each item.
• Include delivery cost per km.
• List any unconditional discounts.
• Specify VAT (15%) if applicable.
• Summarise total prices inclusive of VAT for each year and a grand total.

The schedule covers all dental consumables listed, from gloves and PPE to instruments, medicaments, and restorative materials.

Bidders must complete the detailed pricing schedule covering 219 line items for three years.

• Pricing structure: Provide unit prices (ZAR) for Year 1, Year 2, and Year 3 for each item.
• Key components:
• Itemised pricing for all listed dental consumables.
• Include a line for 'Delivery to the train' priced per km.
• State any unconditional discounts separately.
• Clearly indicate VAT (15%) applicability.
• Provide a summary total price inclusive of VAT for each year and a grand total.
• Format: Use the provided schedule template with columns for item description, quantity measure, unit, and annual unit prices.
• Totals: Calculate and present total prices exclusive of VAT, then inclusive of VAT.

The list includes various health and safety related items:

• Personal protective equipment: surgical masks, N95 respirators, face shields, protective eyewear, lead aprons.
• Sharps containers and medical waste bags/boxes for safe disposal.
• Disinfectants and hand hygiene products.
• Surgical instruments and blades.
• Safety-comparable products referenced (e.g., Euronda, 3M ESPE, B Braun).

The schedule includes items for waste management and containment:

• Sharps containers (5L or 7L).
• Medical waste bags (small, medium, large).
• Medical waste boxes (small, medium, large).
• Dental suction system disinfectant.

These items are necessary for the safe handling and disposal of clinical waste.

The scope is for the supply and delivery of dental clinic consumables and medical support items for the Phelophepa Health Care Trains on an as-and-when-required basis. Key points:

• Goods are defined as dental clinic consumables and medical support items specified in the RFP Scope of Work and Schedule of Requirements (Schedule 1).
• Supply is controlled via Purchase Orders issued by Transnet.
• The Supplier must ensure Goods comply fully with specifications in Schedule 1 and adhere to railway safety requirements.
• The Supplier must maintain all necessary licenses and permits.
• The Supplier must comply with the Transnet Supplier Integrity Pact to avoid dishonesty, fraud, and corruption.

Quality and inspection requirements:

• Risk Management: Parties may meet to prepare a contract Risk Register within two weeks of signature. Monthly progress meetings to review deliverables, costs, performance, and corrective actions.
• Inspection: Transnet reserves the right to inspect Goods at any stage before final acceptance. Supplier must provide free access to premises, inspection gauges, calibrated equipment, test pieces, samples, and labour for tests.
• Non-Conformance: Transnet may issue a Non Conformance Report (NCR) for Goods not meeting standards; Supplier must investigate and remedy within a stipulated timeframe.
• Rejection: Goods found defective can be rejected; Supplier bears costs for replacement or remediation.

Pricing structure:

• Prices for the entire three-year duration are agreed upfront.
• Price adjustments may be negotiated no less than two months prior to any proposed change, considering market-related pricing, costs (labour, raw materials, transport), and specification changes.
• The Supplier must keep full and accurate records of all costs associated with supply, in a form approved by Transnet, available for inspection and audit.

Key financial terms:

• Prices for the entire three-year duration are agreed upfront.
• Price adjustments may be negotiated no less than two months prior to any proposed change, considering market-related pricing and costs.
• The Supplier must keep full and accurate records of all costs associated with supply, available for Transnet inspection.
• All prices are to be indicated inclusive and exclusive of VAT.
• Payment terms: Transnet pays within 30 calendar days after receipt of a valid month-end statement with undisputed Tax Invoices and supporting documentation.
• Interest may be charged on late payments at The Standard Bank of South Africa’s prime rate.
• Retention of title: The Supplier remains owner of goods until full payment by Transnet.

The Supplier must comply with the following:

• B-BBEE: Submit details of B-BBEE status annually at the beginning of March. Notify Transnet of any negative change in B-BBEE status. Provide underlying B-BBEE data upon request.
• Tax Compliance: Ensure Tax Clearance Compliance for the duration of the agreement and comply with all tax legislation (Income Tax Act, VAT Act).
• Legal and Regulatory: Observe all South African labour legislation, including the Occupational Health and Safety Act. Comply with environmental legislation and have an environmental management policy.
• Integrity: Adhere to the Transnet Supplier Integrity Pact to avoid fraud and corruption.
• Subcontracting Restrictions: Subcontracting more than 25% of contract value requires the subcontractor to have an equal or higher B-BBEE status, unless subcontracting to an Exempted Micro Enterprise (EME).
• Database Check: Bidders on National Treasury’s List of Restricted Suppliers or Register of Tender Defaulters may be excluded.

Health and safety obligations:

• The Supplier must observe and ensure compliance with all South African labour legislation, including the Occupational Health and Safety Act.
• For railway safety, Goods and services must comply with specifications in Schedule 1 and adhere to railway safety requirements under the National Railway Safety Regulator Act.
• Subcontractor engagement is subject to review of their capability to comply with railway safety requirements.

Environmental obligations:

• The Supplier must comply with all applicable environmental legislation and regulations.
• Demonstrate sound environmental performance and have an environmental management policy ensuring products are procured, produced, packaged, delivered, used, and disposed of in an environmentally appropriate way.
• In the bid, the Supplier should have provided Transnet with an understanding of its position on waste disposal, recycling, and energy conservation (Green Economy/Carbon Footprint).

Key contractual terms:

• Dispute Resolution: Parties must first try to resolve disputes by negotiation within 10 Business Days. Unresolved disputes are referred to the Arbitration Foundation of South Africa (AFSA) for arbitration in Johannesburg.
• Notices: Addresses for legal and commercial notices must be provided by both parties. Notices can be delivered by hand, fax, or email with specific deemed receipt rules.
• Entire Agreement: This Agreement constitutes the whole agreement between the parties, replacing all prior agreements.
• Amendments: Any changes must be in writing, signed by both parties, and added as an addendum following a formal Change Notice process.
• Governing Law: The Agreement is governed by South African law, subject to South African courts.
• Restricted Suppliers: No award to bidders on National Treasury’s List of Restricted Suppliers or Register of Tender Defaulters; Transnet may cancel contracts if a bidder is later restricted.

The document references evaluation criteria under the Protection of Personal Information Act (POPIA). Prepare to demonstrate compliance with:

• Information quality.
• Openness.
• Security safeguards.
• Data subject participation.

• Issue Date: 18 June 2026
• Closing Date & Time: 10 July 2026, 12:00 PM
• Clarification Deadline: 12:00 PM on 29 June 2026 (submit RFP Clarification Request Form)
• No formal briefing session is scheduled.
• Results will be published on the National Treasury e‑tender portal and Transnet website within 10 days of award.

• Contact Person: Matlala Mabetlela
• Telephone: 011 308 1284
• Email: [email protected]
• Complaints (pre‑ or post‑closing): [email protected]
• All other enquiries must be directed to the above contact as stated in the SBD1 form.

• Upload the complete bid package to the Transnet e‑tender portal (old system) – see SBD1 form for URL (https://transnetetenders.azurewebsites.net).
• Each upload may be up to 30 MB; multiple uploads are allowed.
• Submit the electronic bid at least one day before the closing time (12:00 PM, 10 July 2026). Late submissions will be rejected.
• All returnable documents listed in Section 5 must be signed, stamped, dated and uploaded with the proposal.
• Only one proposal per bidder is permitted unless the RFP states otherwise.
• Bids must remain valid for 180 business days from the closing date; Transnet may request an extension.
• For clarification, submit an RFP Clarification Request Form to Matlala Mabetlela (011 308 1284, [email protected]) by 12:00 PM on 29 June 2026.
• After the closing date, all communication must be directed to the same contact person.
• Any change to the submission after the deadline will not be considered.
• Collusion or canvassing Transnet officials between closing and award will result in automatic disqualification.

• Scope: Supply and deliver dental clinic consumables listed in the pricing schedule for the Phelophepa Health Care Trains (36‑month contract).
• No substitutions or product deviations without Transnet written approval.
• Product Requirements:
• Conform to schedule specifications, pack sizes and units of measure.
• Manufactured under ISO 13485 and ISO 9001 quality systems.
• Full traceability (manufacturer, country of origin, batch/lot, expiry, regulatory registration).
• Minimum shelf life ≥ 12 months at delivery.
• Regulatory Compliance: Medicines and Related Substances Act, Medical Device Regulations 2017, National Health Act, Occupational Health & Safety Act.
• Delivery & Logistics:
• Standard orders ≤ 10 working days; emergency orders ≤ 24‑48 hours; initial mobilisation ≤ 14 calendar days.
• Deliver to railway stations, depots or staging areas in all provinces; support pre‑positioning of stock.
• Delivery note, batch traceability and product verification must accompany each consignment; invoice processed only after Dental Clinic Manager signs delivery note.
• Inventory Management: Maintain buffer stock, prevent stock‑outs, provide monthly reports on stock availability, order fulfilment and supply risks.
• Packaging: Original manufacturer packaging, suitable for long‑distance transport and mobile clinic storage; comply with labelling and storage temperature requirements.
• Traceability & Recall: Maintain batch records, retain distribution records for audit, notify Transnet within 24 hours of any recall and execute recall within 24‑48 hours.
• Supplier Capability: Proven experience in oral health consumables, multi‑provincial logistics, adequate warehousing, and financial capacity.
• Execution Plan: Detailed plan covering lead times to all provinces, order processing SOP, and stock management SOP.

• Required Documentation: Reference letters, organisational structure, operational footprint and financial documentation (Annexures L‑Q).
• Execution Plan: Must include lead times to all provinces, an order‑processing SOP and a stock‑management SOP.
• Performance Measurement: Delivery timelines, order accuracy, product compliance and responsiveness will be monitored; Transnet may conduct audits, issue corrective actions or re‑allocate volumes.

• Proven experience supplying oral‑healthcare consumables.
• Multi‑provincial logistics capability and adequate warehousing infrastructure.
• Demonstrated financial capacity (bank statements/overdraft facility).
• Key personnel qualifications and experience must be detailed in the bid (see Annexure L).

• Product Conformance: Must meet pricing schedule specifications, pack sizes and units of measure.
• Certified Quality Systems: ISO 13485 and ISO 9001.
• Traceability: Provide manufacturer details, country of origin, batch/lot number, expiry date and regulatory registration number.
• Pre‑Dispatch Checks: Batch verification, inspection and quality control procedures.
• Non‑Conforming Products: Must be controlled, rejected and reported; Transnet reserves the right to conduct inspections and audits.

• Prices must be quoted in ZAR inclusive of VAT and follow the exact format of the pricing schedule; any deviation may be deemed non‑responsive.
• Itemised pricing must include all logistics and handling costs and reflect a clear multi‑year structure.
• Prices are firm for the first 12 months; adjustments for years 2 and 3 are permitted as per contract terms.
• Bids will be scored on price (80 pts) using the formula PS = 80 × (1‑(Pt‑Pmin)/Pmin).

• Pricing must be submitted in South African Rand, inclusive of VAT, using the exact format of the pricing schedule; any deviation may render the bid non‑responsive.
• Prices must be fully itemised, transparent and include all logistics and handling costs.
• Multi‑year pricing structure required; quoted prices must be firm for the first 12 months and may be adjusted for years 2 and 3 as per contract terms.
• Minimum financial capacity: Provide three (3) consecutive bank statements showing a positive balance of at least R350 000 per month or an overdraft facility of at least R350 000, together with a bank letter confirming availability of funds.
• For bidders with lower balances, a letter confirming a pending financing arrangement (minimum R150 000) is acceptable.
• All financial documentation must be submitted as part of Annexure M (bank statements) and Annexure N (ISO 9001 certificate) where applicable.

• Tax Compliance: Submit a valid SARS Tax Compliance Status (TCS) PIN or CSD number; foreign suppliers without a South African entity are exempt.
• B‑B‑BEE: Provide a verified B‑B‑BEE status level certificate or sworn affidavit (for QSEs/EMEs).
• CSD Registration: All bidders must be registered on the National Treasury Central Supplier Database (CSD) unless exempt.
• Legal & Security: The successful supplier must comply with all applicable laws, obtain any required security clearance (Confidential/Secret/Top Secret) and adhere to Transnet’s General Bid Conditions, Supplier Integrity Pact and Non‑Disclosure Agreement.
• Employment Equity Act: Compliance with Section 53 and related provisions is mandatory.
• Environmental & ESG: Transnet may request ESG information at any stage; this will not affect evaluation but will be recorded.
• Audits & Penalties: Transnet reserves the right to audit, issue corrective actions, terminate the contract for non‑performance, recover damages and blacklist non‑compliant suppliers.

• Document Signing: All bid pages must be signed, stamped and dated by an authorised signatory.
• Confidentiality & Disclaimers: Standard confidentiality obligations and disclaimer clauses apply (see Annexures C & D).
• Clarifications: Submit RFP Clarification Request Form to Matlala Mabetlela by 12:00 PM on 29 June 2026; responses will be published on the e‑tender portal.
• Complaints: Direct any pre‑ or post‑closing complaints to [email protected].
• Dispute Resolution: Transnet may modify, cancel or award the contract at any time; it may also request audited financial statements or ESG information.

• Transnet requires a statement of the supplier’s environmental policy, covering waste disposal, recycling and energy conservation.
• ESG information may be requested at any stage; it will be recorded but will not affect the technical or price evaluation.

• Contract Duration: 36 months, subject to performance and budget availability.
• Penalties: Late delivery, non‑compliant products or other contractual breaches will attract penalties as per the Transnet Master Agreement (MSA) and Service Level Agreement (SLA).
• Termination: Transnet may terminate the contract for breach, non‑performance or failure to meet service standards.
• General Conditions: Refer to Annexure B (Transnet General Bid Conditions) and Annexure A (Master Agreement & SLA) for detailed terms, including dispute resolution, force majeure and amendment procedures.
• Confidentiality: All information must be treated as confidential; disclosure requires written Transnet approval.
• Legal Review: Contractual terms will be reviewed by Transnet’s legal counsel; material deviations may lead to disqualification.

See the main Evaluation Criteria section for the three‑stage scoring methodology, minimum thresholds and weighting of price (80 pts) and specific goals (20 pts).