East london fort glamorgan prison: boiler operations and repairs for a period of five(5) months.

• Project: Boiler operations and repairs at Fort Glamorgan Prison.
• Contract period: Five (5) months.
• Bid documents are free of charge.
• Procurement plan reference number: N/A.
• Points allocated for work/services in Eastern Cape Province.

• Closing date: Wednesday, 22 July 2026.
• Closing time: 11H00.
• Validity period: 84 calendar days.
• Briefing/Clarification/Site Inspection Meeting: Not applicable (N/A).
• Advertising date: Tuesday, 07 July 2026.

• SCM Specific Enquiries: Thabisa Ngesi, Tel: 041 408 2009 (office hours), Email: [email protected].
• Technical/Project Specific Enquiries: Portia U Mvana, Tel: 041 408 2181 (office hours), Cell: 082 327 4062, Email: [email protected].
• Bid Box Address: Department of Public Works & Infrastructure, Eben Donges Building, Corner Robert & Hancock Street, Gqeberha, 6001.
• Document Collection: Free download on e-Tender portal www.etenders.gov.za or collect at NDPWI, Eben Donges Building, Cnr Robert and Hancock street, Gqeberha, 6056 during working hours.

• Submit your bid by the closing date: Wednesday, 22 July 2026 at 11H00.
• Deliver to the Bid Box at: Department of Public Works & Infrastructure, Eben Donges Building, Corner Robert & Hancock Street, Gqeberha, 6001. Attention: Acquisition Section (SCM) 2nd Floor.
• Alternatively, post to: The Director-General, Department of Public Works and Infrastructure, Private Bag X 3193, Gqeberha, 6001.
• Telegraphic, telephonic, telex, facsimile, electronic and late tenders will not be accepted.
• Complete all bid documents in non-erasable ink and on the official forms (forms not to be re-typed).
• Use of correction fluid is prohibited.
• You must fully price the Bill of Quantities (BOQ) or Pricing Schedule. If any item is not priced, you will be disqualified.
• You must indicate your percentage mark-up on the provisional amounts; failure to comply will lead to elimination.
• Bids will be evaluated in accordance with published addenda or errata. Comply with DPW-21 (EC): Record of Addenda to tender documents.
• Submit a valid letter of Good Standing for COIDA issued by the Department of Labour, not expired at the closing date.
• Bidders must be registered on the National Treasury’s Central Supplier Database (CSD).
• Required returnable documents include: PA-11 (Bidder’s Disclosure), PA-15.1/15.2/15.3 (Resolutions), PA-40 (Declaration of Designated Groups), DPW-09 (Particulars of Tenderer’s Projects), DPW-21 (Record of Addenda), and DPW-07 (Form of Offer and Acceptance) upon request.

Registered with CIDB at Grade 3 ME or higher (or capable of registration within 21 working days). Registered on National Treasury Central Supplier Database (CSD). Valid COIDA Good Standing letter. Minimum key staff with required qualifications. No conflicts of interest per PA-11 disclosure. Not listed on Register for Tender Defaulters or List of Restricted Suppliers. Compliant with all substantive responsiveness criteria including proper receipt, completion in ink, no correction fluid, fully priced BOQ, mark-up percentage indicated.

• Scope: Boiler operations and repairs at Fort Glamorgan Prison for a period of five (5) months.
• Minimum key staff required:

• One (1) Mechanical Fitter or Millwright with a trade test certificate.
• Two (2) Boiler Operators with training certificate/confirmation from a Boiler institution.
• Two (2) Boiler Operator Assistants (no qualifications required).
• One (1) Electrician with a wireman’s license card.

• Qualifications and CVs for minimum key staff must be submitted with the bid.
• The contract is rates-based; estimated quantities are not guaranteed and may increase or decrease based on department need.
• Provisional amount for material is R64,800 per month; bidders must indicate a percentage mark-up on this amount.

• Objective Criteria: The department may negotiate with bidders if the highest scorer is positioned to win multiple bids.
• Negotiation process: Department may give counter offers based on market-related pricing; bidders can decline.
• Department reserves the right to withdraw or cancel bids part of the Objective Criteria; remaining bids evaluated under same criteria.

• Minimum key staff qualifications and CVs must be submitted with the bid.
• Additional resources offered will only be considered if their qualifications and CVs (if required) are submitted.
• Failure to submit qualifications/CVs means the key resource is deemed not to have them.
• Upon request, submit proof of VAT registration if a non-VAT vendor included VAT in prices.

• Fully price the Bill of Quantities (BOQ); unpriced items lead to disqualification.
• Indicate percentage mark-up on provisional amounts.
• Pricing includes: Fixed monthly rate for boiler operations (527 hours/month), variable labour for breakdowns/call-outs, and provisional material cost (R64,800 per month).
• Contract is rates-based; estimated quantities are not guaranteed and no rate adjustments allowed.

• Submit a fully priced Bill of Quantities (BOQ) or Pricing Schedule. Unpriced items lead to disqualification.
• Indicate your percentage mark-up on the provisional amounts; failure will lead to elimination.
• Include VAT in bid prices if the final bid price before VAT exceeds R1 million.
• Non-VAT vendors who included VAT must within 21 days submit proof of VAT registration with SARS upon request.
• Contract is rates-based; estimated quantities are not guaranteed. No adjustment in tendered rates if actual quantities differ.
• Provisional amounts may be used, not used, partially used, or exceeded at the department's discretion. Compensation will be actual cost plus your indicated mark-up.
• Security: Not required for this quotation/bid. Options listed (e.g., cash deposit, guarantee) are not applicable.

• Required CIDB grading: Contractor grading designation of 3 ME or higher.
• Bidders must be registered on the National Treasury’s Central Supplier Database (CSD).
• Submit a valid letter of Good Standing for COIDA issued by the Department of Labour, not expired at closing date.
• Submit B-BBEE documentation: SANAS Accredited BBBEE Certificate or sworn affidavit for EME/QSE claims.
• For specific goals points, provide proof of location in Eastern Cape (e.g., municipal rates statement, lease agreement).
• Submit PA-16: Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022.
• Trusts, consortia, or joint ventures must submit a consolidated B-BBEE Certificate from a SANAS accredited service provider.
• Submit PA-11 (Bidder’s Disclosure), PA-15.1/15.2/15.3 (Resolutions), PA-40 (Declaration of Designated Groups), and DPW-09 (Particulars of Tenderer’s Projects).

• Contract type: Rates-based contract.
• Estimated quantities are not guaranteed; actual volumes may increase or decrease.
• No adjustment in tendered rates if actual quantities differ.
• Provisional amounts may be used at department's discretion; compensation is actual cost plus your indicated mark-up.
• Security: Not required for this quotation/bid.
• The award may involve price negotiation with preferred tenderers.
• The successful bidder must provide bonds, guarantees, or proof of insurance as required after award.

• Functionality criteria: Not evaluated.
• Evaluation method: 80/20 Preference points system (Financial and Preference offer).
• Specific goals points allocation detailed in the standard evaluationCriteria section.
• Objective Criteria applies: Department may award multiple similar bids to promote competition and prevent monopolies.