Strategic external communications support services for the jobs fund (design, media, editorial, website, videography)

Non-compulsory briefing session details are not clearly specified in the document. Closing date is provided in the tender record (2026-07-23T11:00:00.000Z).

Accountable Officer: Ms. Najwah Allie-Edries (Budget Manager). Contracting Authority: Government Technical Advisory Centre (GTAC), National Treasury. Contact details for submissions or clarifications are not explicitly provided in the document.

Submit all returnable documents via the designated e-procurement system. Required forms: SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preferential Point Claim). Mandatory: CSD registration at bid closing, valid tax PIN/CSD number, and completed financial proposal (SBD 3.3). Failure to submit SBD 6.1 forfeits specific goals points. Non-compliant tax status disqualifies unless remedied within 7 working days. Sub-contracting is prohibited. Only the first 5 CVs submitted will be evaluated if more than 5 are provided.

Scope: Strategic communications support across five pillars: (1) Design & Branding: newsletters, brochures, social media assets, corporate identity adherence, print/digital formats. (2) Media Relations: press releases, interview coordination, media monitoring, campaign reports. (3) Editorial & Content: proofreading, copyediting, structural editing, fact-checking. (4) Website Design & Management: UX/UI, CMS implementation/training, migration, SEO, security, accessibility, data privacy. (5) Videography & Photography: end-to-end production, event coverage, professional equipment, archiving. Work is assignment-based via Instructions to Perform Work (IPW). Contract duration: 36 months. Remote work primary; ad-hoc in-person in Pretoria. Service provider supplies IT equipment and communications.

Service delivery methodology: Assignment-based via IPWs. Collaborative work with Jobs Fund’s Communications Officer. Remote delivery primary; ad-hoc in-person in Pretoria. Service provider responsible for IT equipment and communications. Urgent deliverables may require prioritisation outside standard hours. Version control and MS Office proficiency required. Team must stay informed on economic/jobs/challenge fund developments for relevance.

Service Provider: Minimum 3 years’ track record in integrated communications (design, media relations, editorial, website, videography/photography) in South Africa. Public sector/development finance experience advantageous. Team: Up to 5 specialists (fewer if multi-skilled). Team Leader: Strategic leadership, project management, multidisciplinary coordination, stakeholder engagement. Specialists: (1) Design & Branding: Institutional materials, corporate identity. (2) Media Relations: SA media, monitoring tools, campaign reports. (3) Editorial: Proofreading, editing, fact-checking. (4) Website: UX/UI, CMS, SEO, accessibility, data privacy. (5) Videography/Photography: End-to-end production, professional equipment, archiving. Qualifications: Relevant degrees/diplomas in communications, journalism, marketing, etc. (SAQA accreditation for international qualifications).

Quality Assurance: Team Leader ensures adherence to professional standards, brand consistency, and timely delivery. Website deliverables must comply with accessibility (international standards), security, and data privacy (cookie consent, secure forms). Editorial work includes proofreading, copyediting, structural editing, and fact-checking to publication-ready standards. CMS training and knowledge transfer required for Jobs Fund staff. All outputs must meet Jobs Fund’s institutional quality standards.

Pricing Structure: Hourly rates (max R1,300/person/hour incl. VAT) for allocated hours per pillar. Total hours: 3,280 over 3 years (1,680 Year 1; 800 Year 2/3). Annual escalation capped at 4%. Unused hours non-transferable without approval. Financial proposal must use SBD 3.3 template, include VAT, and itemise professional fees (5% of contract value) and disbursements (e.g., media monitoring subscriptions). Payment per IPW with agreed scope, outputs, timeline, and cost. GTAC may negotiate rates.

Pricing: Hourly rates (max R1,300/person/hour incl. VAT) for up to 5 specialists covering the 5 pillars. Total contract hours: 3,280 over 3 years (1,680 Year 1; 800 Year 2; 800 Year 3). Annual rate escalation capped at 4%. Unused hours cannot be reallocated without Jobs Fund approval. Financial proposal must use the provided costing template (SBD 3.3) and include VAT. Professional fees and disbursements (e.g., media monitoring tools) must be itemised separately. 5% of contract value reserved for professional fees/reimbursable costs. Payment per IPW with agreed costs.

Mandatory: CSD registration at bid closing. Tax compliance (valid PIN/CSD number) verified at award and maintained throughout contract. Submit SBD 1, SBD 4, SBD 6.1, CVs (max 5, using provided template), financial proposal (SBD 3.3). Proof of qualifications (certified copies) required for successful bidders. International qualifications require SAQA accreditation. No state-employed bidder representatives. B-BBEE: Points awarded for >30% HDI ownership and ≥30% women ownership (verified via CSD report).

Three-phase evaluation process: (1) Administrative Compliance (non-disqualifying): CSD registration, tax status, SBD forms. (2) Mandatory Compliance (disqualifying): CSD registration at closing, CVs (max 5), financial proposal, no state-employed representatives. (3) Technical Evaluation: Desktop (70% threshold) + Interview/Presentation (70% threshold). (4) Price & Specific Goals (80/20): 80 points for price, 20 for B-BBEE (10 for >30% HDI ownership, 10 for ≥30% women ownership). CSD report verifies B-BBEE claims.

Not explicitly stated in the provided document. Typically, eligibility may include: registration as a legal entity in South Africa, compliance with B-BBEE (Broad-Based Black Economic Empowerment) requirements, relevant experience in communications support, and tax clearance certificates. Applicants should verify these with the full tender documentation.

Scope includes the following deliverables over a 3-year period (1 July 2026 - 30 June 2029):

• Design Support: Newsletters (10-15 pages per edition, 4 annually), social media posts for LinkedIn and X (7 annually), ad hoc positioning documents (10 pages each, 2 annually), brochure design (6-10 pages, 1 annually).
• Media Relations Support: Media relations per funding round (press release distribution, interview sourcing and briefing, close-out report, 1 annually), media monitoring (South African traditional media, 12 months, 1 annually).
• Editorial and Content Support: Performance report edits (40-50 pages each, 6 annually).
• Website Design and Management Support: Website redesign and development (once-off), website maintenance (updates, backups, security management, 1 annually), CMS training and support (2 annually), SEO optimisation and analytics reporting (4 annually).
• Videography and Photography Support: High-quality videos (10 annually), high-quality photographs (10 annually).
• Allowable deviation for pricing is capped at 10%.

Pricing must be submitted in the provided costing template, structured as follows:

• Annual quantities, estimated hours, and rates per hour (VAT inclusive) for each deliverable.
• Totals for Year 1 (1 July 2026 - 30 June 2027), Year 2 (1 July 2027 - 30 June 2028), Year 3 (1 July 2028 - 30 June 2029), and overall total (VAT inclusive).
• All rates must include VAT. Deviation from the template format is not permitted beyond the 10% allowable cap.

This document is a CV Template (Annexure A) for personnel submission. Bidders must submit CVs for proposed team members using this template. Each CV must include: personal information with identity/passport details, employment history starting from most recent (with start/end dates in MM/YY format), tertiary qualifications with copies attached, at least three references from the past 5 years, and a signed statement of availability. International qualifications must include SAQA accreditation. Non-submission of SAQA confirmation will result in zero points for qualifications evaluation. CVs must highlight experience relevant to the specific services required — irrelevant experience will not be counted.

Applicants must: (1) Be South African citizens or possess valid work permits if non-citizens; (2) Not be currently employed by the state (unless disclosed); (3) Have no criminal convictions or pending criminal cases (unless disclosed); (4) Have no dismissals for misconduct or pending disciplinary cases (unless disclosed); (5) Not have resigned from a recent job pending disciplinary proceedings (unless disclosed); (6) Have qualifications that meet SAQA requirements for international qualifications.

The tender requires communications support services personnel for the Jobs Fund. Proposed roles include Team Leader and Team Member positions. Required areas of expertise include: Team Leadership, Design and Branding Support, Media Relations Support, Editorial and Content Support, Website Design and Management Support, and Videography and Photography Support. Candidates must provide specific years of experience in each area and describe their professional experience relevant to these communications disciplines.

Candidates must indicate South African citizenship status. Non-South African candidates must provide nationality and valid work permit details. Candidates currently employed by the state must disclose this. Criminal background disclosure is required: candidates must declare any criminal convictions (with offence and sentence details), pending criminal cases, dismissals for misconduct, pending disciplinary cases, and resignations pending disciplinary proceedings. International qualifications require SAQA accreditation — non-submission results in zero points for qualifications criterion.