This Tender Has Expired

• Closing date: 11 February 2026
• Closing time: 12:00 PM (noon)
• Tender validity: 90 days after closing date
• No site inspection is scheduled for this project.
• Enquiries deadline: not explicitly stated – submit questions as soon as possible to the contacts listed.

Technical enquiries: Mr L. Tyobeka – Tel: 047 877 5200 – Email: [email protected]

Finance/Supply Chain enquiries: Ms Y. Tofile – Tel: 045 931 1011 – Fax: 045 931 1361 – Email: [email protected]

Submission address: Budget Office, 15 Maclear Road, Elliot, 5460 (hand delivery only).

• Submit one original sealed envelope clearly marked “Bid No: SLM/SCM/45/2025/2026 – HIRING OF 6 MOBILE BUCKET‑SYSTEM TOILETS FOR A PERIOD OF 3 MONTHS” and include the bidder’s name and address.
• Deliver the envelope by hand to the Budget Office, 15 Maclear Road, Elliot 5460 no later than 12:00 (noon) on 11 February 2026. Late submissions will be rejected.
• Bids may not be sent by fax or e‑mail.
• Use the official bid forms supplied in the tender document; do not re‑type or amend them (any correction must be crossed out, written above and initialed).
• All required attachments must be included (see “Required Documents” section). Missing attachments will lead to disqualification.
• Bids must be signed by an authorised representative and signed in the capacity indicated.
• Withdrawal of a bid is permitted only if a written notice is received by the municipality before the closing time.
• The municipality reserves the right to reject any bid, to accept part of a bid, or to extend the deadline by notice in the press.

• Scoring follows an 80/20 point system (Preferential Procurement Regulations 2022):

– Price: 80 points awarded to the lowest compliant bid.

– Specific Goals: 20 points awarded for meeting the preference criteria.

• Specific Goals (20 points total):

– Youth‑Owned Company: 8 points (provide CSD summary or certified ID copy of director).

– Locality: up to 10 points (proof of address or rate clearance; points vary by location – 10 points for within Sakhisizwe, 6 for Chrishani District, 4 for Eastern Cape, 2 for outside Eastern Cape, 0 if not provided).

– Black‑Owned Company: 2 points (CSD summary or certified ID copy of director).

• Bidders must attach the required documentation to claim the preference points; failure to do so means the points are not awarded.
• The municipality is not obliged to accept the lowest price or any bid.

Scope: Hire 6 mobile bucket‑system toilets for a period of three (3) months; weekly servicing and cleaning required; supply of two (2) rolls of toilet paper per toilet per working day (6 days/week).

Deliverables: Fully functional, clean mobile toilets delivered to the project site; weekly maintenance throughout the contract period.

Standards: Goods must conform to the standards specified in the tender document and any applicable South African standards.

Performance: Supplier must provide a written contract (MBD‑7) and sign all required forms. No site inspection will be conducted; performance will be monitored through periodic reporting and possible post‑delivery inspections.

• Bids must be submitted on the official bid forms; all prices must be inclusive of VAT (15%).
• Price must be quoted in South African Rand.
• No separate performance bond is explicitly required in the excerpt, but the General Conditions require a performance security within 30 days of award (bank guarantee, irrevocable LC or certified cheque) as stipulated in the Special Conditions of Contract.
• Payment terms: Invoice submitted with delivery note; payment made within 30 days of receipt of a correct invoice.
• Tender validity: 90 days after the closing date.

• Tax compliance: Provide SARS Tax Clearance Certificate (TCS) or PIN; if no TCS, provide CSD number. Foreign suppliers must complete the pre‑award questionnaire.
• B‑BBEE: Submit a verified B‑BBEE status level certificate (MBD‑6.1) to claim preference points.
• CSD: Latest Central Supplier Database (CSD) report not older than 3 months.
• Municipal rates and taxes: Provide rates clearance certificate for the business head office.
• No persons in the service of the state may submit a bid; disclose any relationships with state officials as required.
• Company registration (CIPC) and VAT registration numbers must be included.
• All required forms (MBD‑1 to MBD‑9) must be completed and signed.