This Tender Has Expired

Closing date: 28 May 2026 at 11:00. Document availability: From 08 May 2026, SCM – Acquisition Management Services, Office 45, First Floor, Indwe Building, Bhisho, 5605 (08:00–16:30 Mon–Thu, 08:00–16:00 Fri). Bids valid for 60 days after closing date.

Administrative enquiries: Ms. T.S. Ndziweni, Tel: 040 602 5308, Email: [email protected]. Technical enquiries: Ms. N. Nqeno, Tel: 043 605 2453 / 083 457 0020, Email: [email protected]. Submission address: DRDAR, Office 45, First Floor, Indwe Building, Bhisho, 5605.

Submit bids in a sealed envelope marked with the project number (HO-26/27-0009) and description to: DRDAR, Office 45, First Floor, Indwe Building, Bhisho, 5605 by 11:00 on 28 May 2026. Late submissions will not be accepted. Electronic, telegraphic, or facsimile bids are not permitted.

Required returnable documents:

• Completed and signed Standard Bid Documents (SBD1, ECBD1, etc.) in black ink. No correction fluid allowed. Changes must be lined through and initialed.
• Proof of registration with relevant legislative bodies (e.g., MICTSETA, SAQA, AGRISETA, ETQA).
• Comprehensive CVs and certified copies of qualifications for trainers.
• Certificate of authority for signatory (with board resolution if applicable).
• Schedule of work carried out by the bidder.
• Equity Ownership Declaration (completed and signed).
• Joint Venture Agreement (if applicable).
• Tax Compliance Status (verified via CSD; hard copies of Tax Clearance Certificate and CK documents no longer required).
• Supplier arrangement form (if bidder is a general dealer).
• References confirming previous delivery of similar training.
• Training program proposal (including strategy, timeframes, topics, and SAQA alignment).
• Proof of venue (own: municipal bill with director’s name; hired: signed agreement).
• Menu for meals (as per attached specifications).

Disqualification risks:

• Incomplete or unsigned documents.
• Use of correction fluid.
• Late submission.
• Failure to meet administrative compliance or functionality thresholds (minimum 60% for functionality).
• Non-registration on CSD or LOGIS by closing date.
• Missing or invalid supporting documents for claimed points.

Evaluation is a two-stage process:

Stage 1: Administrative Compliance and Functionality

• Administrative Compliance: Checklist includes completion of all SBD/ECBD forms, submission of required documents (e.g., registration proofs, CVs, training proposals), and signed agreements (if joint venture). Failure to comply results in disqualification.
• Functionality (100 points minimum threshold: 60):
• List of projects (40 points): 8 points per project (max 5 projects) for Intermediate Excel training or similar, with reference letters.
• Facilitator experience (20 points): More than 10 years (20), 5–9 years (5), below 4 years (0).
• Facilitator qualifications (20 points): Postgraduate Diploma in IT (20), Diploma in IT (10).
• Capacity to execute (10 points): Own venue with equipment (10), hired venue with equipment (5).
• Training plan (10 points): Very Good (10), Good (5).

Stage 2: Price and Specific Goals (80/20 system)

• Price (80 points): Lowest price scores highest. Total price must include all applicable taxes.
• Specific Goals (20 points):
• EME/QSE 51% Black-owned: 10 points.
• Located in Eastern Cape: 2 points.
• EME/QSE 51% Women-owned: 4 points.
• EME/QSE 51% Youth-owned (up to 35): 2 points.
• EME/QSE 51% Disability-owned: 2 points.

Verification documents for specific goals:

• ID copy.
• CIPC registration and CSD report (ownership must match).
• For disability: Medical certificate or SASSA confirmation.
• For locality: Municipal rates account, councilor letter, or lease agreement.

Final score: Price + Specific Goals (rounded to two decimal places). Contract awarded to highest scorer.

Scope: Intermediate Excel computer training for 166 officials over 5 days per group, using a Graphical User Interface (GUI). Training must be conducted at specified venues (East London, Umtata, Alfred Nzo, Gqabi, Chris Hani, Sara Baartman).

Deliverables:

• Training for all 166 officials in groups (groupings unchanged).
• Fully equipped training venue per group: internet connectivity, projector, trainer workstation (high-performance laptop/desktop), large display screens, reliable Wi-Fi with backup, UPS/backup generator, local network access, power outlets/extension cables, microphone, printed/digital training manuals, notebooks/pens, on-site IT support, registration desk, attendance register, restroom facilities, OHSA compliance.
• Meals: Arrival tea (tea/coffee/juice, water with lemon, muffins/scones, cookies, sandwiches), lunch (samp & beans, savoury/plain rice, beef stew, roasted chicken, 3 cooked vegetables, 2 salads, soft drinks/juice, 500ml still water), afternoon tea (tea/coffee, biscuits).
• Participants must bring laptops.
• Certificate of competency issued on completion.

Training Content (Modules):

1. Using multiple worksheets/workbooks: Linking worksheets/workbooks, managing workbooks.

2. Advanced formatting: Special number formulas, text formatting functions, styles, themes.

3. Outlining and subtotals: Outlining/consolidating data, creating subtotals.

4. Cell and range names: Creating/using names, managing names.

5. Lists and tables: Examining lists, sorting/filtering, advanced filtering, working with tables.

6. Web and internet: Saving workbooks as web pages, hyperlinks.

7. Advanced charting: Chart formatting, combination charts, graphic elements.

8. Documenting and auditing: Auditing features, comments, protection, workgroup collaboration.

9. Templates and settings: Application settings, built-in templates, creating/managing templates.

Expected Outcomes:

• Proficiency in using multiple worksheets/workbooks, advanced formatting, outlining/subtotals, cell/range names, lists/tables, web features, advanced charting, documenting/auditing, templates/settings.

Trainer Requirements:

• Company profile with IT training experience (years, references).
• Competent trainers: Matric + Diploma/Degree in IT + Train-the-Trainer course + short courses in Advanced Microsoft Word/Excel. Minimum 2 years as facilitator and 5+ Excel training sessions.
• Proof of registration with MICTSETA/SAQA.
• CVs and certified qualification copies for all trainers.
• Training plan: Strategy, timeframes, topics, SAQA alignment, capacity demonstration (venue/equipment).

Pricing must be in Rand, inclusive of all applicable taxes (VAT shown separately). Submit a ceiling price for the total project (5 days, 166 officials), including all expenses. Pricing schedule (ECBD 3.3) must detail:

• Total bid price.
• Rates for personnel involved (hourly/daily).
• Cost per phase and man-days.
• Certified invoices must be rendered as per quoted rates.

Payment terms: Not explicitly stated. Bids must remain valid for 60 days after closing date. No payment terms or bonds/guarantees specified in the document.

Mandatory compliance:

• Registration on Central Supplier Database (CSD) and LOGIS by closing date. Bidders not registered may submit bids but must complete CSD application online (www.csd.gov.za) before evaluation.
• Tax Compliance Status: Verified via CSD (hard copies of Tax Clearance Certificate and CK documents no longer required). Must remain compliant for business with the state.
• B-BBEE: Preference points for EME/QSE ownership (Black, Women, Youth, Disability) and locality (Eastern Cape). Verification requires CIPC/CSD reports, ID copies, and relevant certificates (e.g., medical for disability, municipal rates/lease for locality).
• Professional registrations: Proof of registration with MICTSETA, SAQA, AGRISETA, or ETQA.
• Joint ventures: Signed Joint Venture Agreement or intention to form one must be submitted. All parties must be registered on CSD/LOGIS with separate Tax Compliance Status.
• No bids accepted from persons in the service of the state or entities with directors/members in state service.
• Protection of Personal Information Act (POPIA) consent form must be signed.