Supply and delivery of diagnostic agents and contrast media to the south african department of health (2027-2030)

Closing date and time: 3 August 2026 at 11:00 am. Non-compulsory online briefing session: 19 June 2026 at 10:00 via MS Teams. Join using the link: https://teams.microsoft.com/meet/388217308025388?p=WfBeSih4py014XrsDF. Bid documents published on the website: 5 June 2026.

For all bid-related enquiries, email: [email protected]. Office hours: 07h30 - 15h30. Submission address: DR AB Xuma Building, 1112 Voortrekker Road, Pretoria Townlands 351-JR, PRETORIA, 0143.

Submit bids in person to: DR AB Xuma Building, 1112 Voortrekker Road, Pretoria Townlands 351-JR, PRETORIA, 0143. Bids must be delivered by the closing date and time. Bids are obtainable from the Department of Health website (www.health.gov.za) under the "TENDERS" tab, then "PHARMACEUTICAL TENDERS". Prospective bidders must submit all enquiries via email to [email protected] timeously to allow responses before the tender closes. Office hours: 07h30 - 15h30.

Supply and delivery of diagnostic agents and contrast media to the Department of Health for the period 01 July 2027 to 30 June 2030.

Compliance with mandatory administrative bid requirements (Phase I). Compliance with product, technical, and legal mandatory requirements (Phase II). Compliance with B-BBEE requirements (Phase III). Bidders must adhere to the Special Requirements and Conditions of Contract (SRCC) as per Section 9 of the bid document.

Evaluation will be conducted in four (04) phases: Phase I: Compliance with mandatory administrative bid requirements. Phase II: Compliance with product, technical, and legal mandatory requirements. Phase III: Evaluation of compliance with B-BBEE requirements. Phase IV: Recommendation and award based on the above phases.

Closing date: 03 August 2026 at 11:00. Non-compulsory online briefing session: 19 June 2026 at 10:00 via MS Teams.

Queries: Email [email protected]. Submission address: Dr AB Xuma Building, 1112 Voortrekker Road, Block A, Pretoria Townlands 351-JR, Pretoria, 0187. Pharmaceutical Tender Box in the reception area. For NIP Programme queries: Contact Ms R Muthan at (012) 394 1288, Mobile (066) 301 2051, or email [email protected].

Submit bids in the official forms provided (do not re-type). Deliver bids by the closing date and time (03 August 2026, 11:00) to: The Director-General: Health, Directorate: Affordable Medicines, Dr AB Xuma Building, 1112 Voortrekker Road, Block A, Pretoria Townlands 351-JR, Pretoria, 0187. Deposit bids in the Pharmaceutical Tender Box in the reception area. Late bids will not be accepted. Ensure bids are addressed and delivered to the correct location. Bids must include all required documents as per the Bid Document Checklist (Paragraph 3) and Bid Documents (Paragraph 4.1.1 to 4.1.7). Consortiums, joint ventures, and partnerships must comply with Paragraph 4.3. Submission requirements are detailed in Paragraphs 9 and 10.

Bid validity period: 180 days. Successful bidders with contracts exceeding R10 million must comply with the National Industrial Participation (NIP) Programme. This includes submitting a performance guarantee to the DTI, a business concept for approval, detailed business plans, and bi-annual progress reports. NIP obligations apply if imported content meets or exceeds US$10 million (or equivalent) under specific conditions. For contracts with imported content, submit details to the DTI within 5 working days of award. Pricing must be submitted as per the official bid forms.

Tax Compliance: Submit a Tax Compliance Status (TCS) PIN (via SARS e-filing) or a CSD registration number. Each party in a consortium/joint venture must submit separate TCS/CSD documentation. VAT registration details are required. B-BBEE: Submit a valid SANAS-accredited B-BBEE certificate or sworn affidavit (for EMEs/QSEs). Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must declare if they or their directors are employed by the state. Foreign suppliers must complete the Questionnaire for Bidding Foreign Suppliers. Bidders must confirm financial solvency and absence of business rescue/liquidation via PBD11.

Contract duration: 01 July 2027 to 30 June 2030. Successful bidders must sign a written contract (SBD7). Contracts exceeding R10 million must comply with the National Industrial Participation (NIP) Programme, including submitting a performance guarantee, business concept, and detailed plans to the DTI. Non-compliance with financial solvency declarations or false information may result in disqualification, contract termination, reporting to National Treasury, or legal action. Bidders must notify the Department within 5 working days of any material financial changes during the bid validity or contract term.

Evaluation is based on the 90/10 Preferential Procurement Regulations, 2022. 90 points are allocated for price (lowest price scores highest). 10 points are allocated for B-BBEE Status Level of Contributor, with higher levels receiving more points. Points are awarded as follows: Level 1 (10), Level 2 (9), Level 3 (8), Level 4 (6), Level 5 (5), Level 6 (4), Level 7 (3), Level 8 (2), Non-compliant (0). Valid B-BBEE certificates or sworn affidavits (for EMEs/QSEs) are required to claim points.

Returnable Documents: Bidders must mark with an X in the relevant cell to indicate the type of single bidding enterprise (e.g., Close Corporation, Company, Incorporated Joint Venture, Listed Company).

Eligible bidders must be legally registered entities (e.g., Close Corporation, Company, etc.) with valid director details. Foreign bidders must provide passport numbers. Conflicts of interest (e.g., ownership in related bidding enterprises) must be declared.

Bidders must categorise their multi-entity bidding enterprise as one of the following: Partnership, Joint Venture Unincorporated, Consortium, or Listed Company. Details of all directors for each entity must be provided.

Returnable Documents: Submit completed PBD9.2 form with details of all directors for each entity in the bidding enterprise.

Provide full details of all directors for each entity in the bidding enterprise, including: full names, surname, entity affiliation (A, B, or C), nationality, ID or passport number (for foreigners), director appointment status (Y/N), executive/non-executive role, and any other directorships or ownership in other enterprises.

CSD registration (MAAA number) required for each entity in the bidding enterprise. Enterprise categorisation must be specified (Partnership, Joint Venture Unincorporated, Consortium, or Listed Company).

Supply and delivery of diagnostic agents and contrast media to the Department of Health for the period 01 July 2027 to 30 June 2030. Items include contrast media (e.g., barium sulfate, iohexol, gadobutrol), diagnostic strips (e.g., fluorescein, LAM antigen, urine test strips), and tuberculin PPD test kits. All items must meet specified volumes, concentrations, and packaging requirements.

Submit the following returnable documents: Bid response form with all required fields completed, including item specifications, pricing, product registration details, and manufacturer/distributor information. Ensure all prices are in ZAR with two decimal places and do not exceed the SEP (current listing). Include conformance declarations, barcode details, and API source information where applicable.

Supply and deliver diagnostic agents and contrast media as per the following specifications: Barium sulfate 4.6% m/m suspension for CT scan examinations (225ml), Barium sulfate 96% powder for suspension for rectal use (prefilled enema kit, 397g), Barium sulfate 98% m/m powder for oral suspension (340g), Fluorescein sodium impregnated strips (sterile, 1mg, 100's), Fluorescein 100mg/ml injection (5ml), Gadobutrol 604.72mg/ml injection, Gadopentetic Acid 469.01mg/ml injection (20ml), LAM antigen urine test strips (25's with pipettes), Meglumine amidotrizoate/sodium amidotrizoate solutions (various concentrations and volumes), Iohexol injections (300mg and 350mg iodine/ml, 50ml and 100ml), Tuberculin PPD liquid test (2tu/0.1ml, 1.5ml vial kit), and urine test strips for 10 parameters (100 strips per container, long handle, ascorbic acid-resistant, results in ≤3 minutes).

Pricing must be provided in ZAR with two decimal places. Delivered price per unit and per shipper pack must not exceed the SEP (current listing). Include breakdown of delivered price attributable to API, formulation, packaging, logistics, and gross margin. Specify currency if not ZAR.

Bidders must provide: Registered legal name, Central Supplier Database (CSD) number, product registration numbers, license to manufacture medicines (number and expiry date), and NAPPI codes. All products must conform to specifications (declare Y/N and detail deviations if any). Lead-time must not exceed 14 calendar days (or 75 days for initial delivery). Minimum order quantities and batch sizes must be specified. Local content (API, raw materials, formulation, packaging) must be declared with percentages.

Closing date for submissions: 03 August 2026 at 11:00 SAST.

Supplier must provide:

• Queries contact: Telephone number and email for public sector queries (including returns).
• Debtors contact: Telephone number and email for public sector debtors department.
• Physical and postal addresses as per contract.

Note: No specific government contacts are provided in the document.

Returnable Documents: All invoices must include the following as per Annexure B:

• Invoice header: Must be one of: TAX INVOICE (original), COPY TAX INVOICE (supplier copy), or COPY TAX INVOICE (customer/facility copy).
• Supplier information: Logo, name (as per contract), NDoH Supplier Code, CSD registration number (MAAA), company registration number, VAT number, and authorised distributor name.
• Supplier contact details: Physical and postal addresses, queries contact number and email, debtors contact number and email.
• Deliver To information: Account number, facility name, demander code, MHFL code, delivery address, name/rank of delegated receiver, and facility phone number.
• Invoice details: Unique invoice number, invoice number barcode, invoice date, and page numbering.
• Order details: Purchase Order number, PO barcode, order captured date, and special instructions.
• Invoice line items: Item barcode (EAN 13), generic product description, brand name, contract/addendum/item number, quantity ordered, quantity supplied, batch number, expiry date, unit price (VAT incl., 4 decimal points), and total line price.
• Summary: Total Ex VAT (2 decimal points), VAT amount (2 decimal points), and total sum of Ex VAT + VAT (2 decimal points).
• Invoice To information: Pay office name, address, VAT number, and phone number.
• Goods Received By (Proof of Delivery): Date received, printed name, PERSAL number, signature, number of cartons received, facility stamp space, GRV number space, and claim reference number (if applicable).

All invoices must include the following minimum data as per Annexure B:

• Invoice header: TAX INVOICE (original), COPY TAX INVOICE (supplier), or COPY TAX INVOICE (customer).
• Supplier details: Logo, name, NDoH Supplier Code, CSD registration (MAAA), company registration, VAT number, and distributor name.
• Contact details: Physical/postal addresses, queries contact (phone/email), debtors contact (phone/email).
• Deliver To: Account number, facility name, demander code, MHFL code, delivery address, receiver name/rank, facility phone.
• Invoice details: Unique number, barcode, date, page count.
• Order details: PO number, PO barcode, order captured date, special instructions.
• Line items: Item barcode, generic/brand name, contract/addendum/item number, quantities ordered/supplied, batch number, expiry date, unit price (VAT incl.), line total.
• Summary: Total Ex VAT, VAT amount, total sum (Ex VAT + VAT).
• Invoice To: Pay office name, address, VAT number, phone.
• Proof of Delivery: Date, receiver name, PERSAL number, signature, cartons received, facility stamp, GRV number, claim reference.

Supply and delivery of diagnostic agents and contrast media must comply with:

• Product specifications: Generic description, brand name, and contract/addendum/item number (e.g., HP13-2013ARV_04_001) as per Contract Circular and Purchase Order.
• Batch and expiry tracking: Each batch number and expiry date must appear on a separate invoice line with the corresponding quantity.
• Barcoding: Item barcode (EAN 13) and Purchase Order barcode (1D) must be included.
• Pricing: Unit price must include VAT and delivery, formatted to 4 decimal points.

Invoicing requirements:

• Pricing must include VAT and delivery costs, with unit prices to 4 decimal points.
• Invoices must break down: Total Ex VAT (2 decimal points), VAT amount (2 decimal points), and total sum (Ex VAT + VAT, 2 decimal points).
• Each invoice must reference a single Purchase Order number.
• Payment terms and guarantees are not specified in the provided document.

Mandatory compliance:

• CSD registration: Supplier must provide a valid CSD registration number (MAAA).
• Company registration: Supplier must provide company registration number and VAT number as per contract.
• NDoH Supplier Code: Must be included as per the contract circular.
• Proof of Delivery: Invoices must include Goods Received By information (date, name, PERSAL number, signature, cartons received, facility stamp, GRV number).

Supplier must provide contact details for:

• Public sector queries (including returns): Telephone number and email.
• Debtors department: Telephone number and email.
• Physical and postal addresses as per the contract.

Note: No government-side contacts are specified in the document.

The tender requires the supply and delivery of diagnostic agents and contrast media to the Department of Health. Bidders must ensure all products meet regulatory standards, including valid SAHPRA-approved Medicine Registration Certificates (MRC) and compliance with Good Manufacturing Practice (GMP).

Submit all bid documents in the exact order listed. Mandatory documents must be included; if a document is not applicable, mark it as 'N/A' with justification. Non-submission of mandatory documents will disqualify the bid. Required mandatory documents include: Covering Letter, PBD3 (Bid Signature Authorisation), SBD1 (Invitation to bid), CSD Registration report, SARS Tax Clearance Pin, CIPC registration certificate, SBD4 (Declaration of interest), SBD6.1 (Preference Points Claimed), Valid B-BBEE Certificate (SANAS accredited) or Sworn Affidavit for EME/QSE, PBD11 (Declaration of Financial Solvency), PBD5 (GMP Compliance Declaration), SBD5 (National Industrial Participation Programme), Valid licences to manufacture/import (LICMI, LICM, LICCM, LICMD), MRC (Medicine Registration Certificates) with annexures, PBD8 (SRCC and GCC Compliance Declaration), SRCC and GCC copies (initial every page), and Signed Excel Bid Response (Pricing Schedule). Additional administrative documents include Bid/File Index, PBD4.1 (Contact Details), CIPC notice of change in Directors, Proof of company changes, PBD9.1/9.2 (Entity Directors), Identification documents of Directors, PBD1 (Third Party Authorisation), PBD1.1/1.2 (Third Party Product List and Undertaking), Package Inserts, Proof of sample submission, Bidder’s item list, and USB with digital copies. USB files must be saved with index admin code abbreviations. Unsigned Pricing Schedule will result in disqualification.

Bidders must ensure all products comply with regulatory requirements, including valid Medicine Registration Certificates (MRC) issued by SAHPRA, with annexures. Products must have approved Package Inserts (PI) with QR codes for professional information. Proof of sample submission may be required. Bidders must also provide a list of products offered (Bidder’s item list).

Mandatory compliance documents: Valid CSD Registration report, SARS Tax Clearance Pin, CIPC registration certificate, Valid B-BBEE Certificate (SANAS accredited) or Sworn Affidavit for EME/QSE, Declaration of Financial Solvency and Business Rescue Status (PBD11), GMP Compliance Declaration (PBD5), National Industrial Participation Programme (SBD5), Valid licences to manufacture/import (LICMI, LICM, LICCM, LICMD) with certified copies and annexures, MRC and MRC Annexures (SAHPRA), Variation Summary (VARSUM) for MRC changes, SRCC and GCC Compliance Declaration (PBD8).

B-BBEE Compliance: Bidders must classify as either a Qualifying Small Enterprise (QSE) or Exempted Micro Enterprise (EME) to submit a sworn affidavit. QSE: Annual turnover between R10,000,000 and R50,000,000. EME: Annual turnover less than R10,000,000. Bidders with turnover exceeding R50,000,000 must submit a valid SANAS-accredited B-BBEE certificate and cannot use the EME/QSE affidavit. Sworn Affidavit Requirements: 1. Deponent’s full name and ID number as per identity document. 2. Designation (director, owner, or member) must be clearly indicated and underlined/circled. 3. Enterprise name (as per CIPC registration) and business address. 4. Percentage of black ownership, black female ownership, and designated group ownership. 5. Total revenue for the year under review, specifying if based on audited financial statements or management accounts. 6. Financial year-end as per enterprise registration documents. 7. B-BBEE Status Level of Contributor (only one level permitted). 8. Empowering supplier status (QSEs must specify the basis). 9. Deponent and Commissioner of Oaths’ signature dates must match. 10. Commissioner of Oaths cannot be an employee or ex-officio of the enterprise.

Preference points for specific goals are allocated under the Preferential Procurement Regulations, 2022. Incorrectly completed QSE/EME sworn affidavits are deemed invalid, and no preference points will be awarded.