Supply and delivery of hp elitebook 8 g1i laptops to idt head office

RFQ Number: IDT-OFFICE OF THE CEO – 02 JULY 2026. Description: Procure and deliver laptops for the IDT Head Office.

• Closing date and time: 07 July 2026 at 12:00 PM.

• Submission email: [email protected].
• SCM queries: Submit in writing to [email protected].
• Technical queries: Submit in writing to [email protected].
• Physical address: Glenwood Office Park, Cnr. Oberon & Sprite Streets, Faerie Glen, 0043. Postal address: PO Box 73000, Lynnwood Ridge, 0040.
• Phone: (012) 845-2000. Fax: (012) 348-1089. Website: www.idt.org.za.

• Submit quotations via email to [email protected] on or before 07 July 2026 at 12:00 PM. Late submissions will not be considered.
• Compulsory returnable documents:

1. Company name.

2. National Treasury Central Supplier Database (CSD) number.

3. Valid SARS Tax Compliance Pin Number (submit a valid letter).

4. Duly completed and signed SDB 4 (Bidder’s Declaration).

5. Duly completed and signed SDB 6.1 (Preference Points Claim Form in Terms of the Preferential Procurement Regulations 2022).

• No queries will be allowed 12 hours prior to the closing date and time.
• The Independent Development Trust reserves the right to withdraw or cancel this RFQ without prior notification.

1. Must be registered on National Treasury Central Supplier Database (CSD). 2. Must have a valid SARS Tax Compliance PIN. 3. Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers. 4. Must complete SBD 4 declaration confirming no conflicts of interest, state employment conflicts, or collusion. 5. Bids from persons employed by the state (or connected to state employees at IDT) may be disqualified based on declaration.

• Required item: EliteBook 8 G1i 14 inch Notebook AI PC (CL4R4EA).
• Operating system: Windows 11 Pro.
• Processor: Intel® Core™ Ultra 7 255U (up to 5.2 GHz with Intel® Turbo Boost Technology, 12 MB L3 cache, 12 cores, 14 threads).
• Graphics: Intel® Graphics.
• Memory: 16 GB DDR5-5600 MT/s (1 x 16 GB), 2 SODIMM slots.
• Internal storage: 1 TB PCIe® Gen5 NVMe™ M.2 SSD.
• Display: 14" diagonal, 2.5K (2560 x 1600), IPS, 120 Hz, anti-glare, 400 nits, 100% Adobe RGB and 100% DCI-P3 with Eye Ease.
• Dimensions: 31.56 x 22.2 x 1.17 cm (front), 31.56 x 22.2 x 1.24 cm (rear).
• Weight: Starting at 1.39 kg (varies by configuration, excludes power adapter).
• Battery: Long Life 3-cell, 62 Wh Li-ion polymer (internal, non-replaceable by customer, serviceable by warranty, fast charging: 50% in 30 minutes).
• Wireless: Intel® Wi-Fi 7 BE201 (2x2) and Bluetooth® 5.4.
• Color: Glacier silver aluminium.
• Keyboard: Premium, spill-resistant, backlit.
• Camera: 5 MP IR AI camera.
• Audio: Poly Studio, dual stereo speakers with discrete amplifiers, integrated dual array microphones.
• Pointing device: Clickpad with multi-touch gesture support.
• Memory card device: 1 Smartcard reader.
• Ports: 2 Thunderbolt™ 4 with USB Type-C® (40Gbps), 1 USB Type-C® (10Gbps), 1 HDMI 2.1, 1 stereo headphone/microphone combo jack, 1 USB Type-A (5Gbps, powered).
• Power: 65 W USB Type-C® slim adapter.
• Input devices: Fingerprint reader, Sure Platform, Thermal sensor, Tamper Lock, Hall effect sensor, Color sensor with Ambient light sensing.
• Sustainability: At least 80% recycled metal, at least 50% post-consumer recycled plastic, low halogen, paper-based packaging from recycled or certified sources.
• Warranty: 1 year limited warranty (parts and labor, no on-site repair).
• Support service: 3-year offsite notebook support (terms and conditions apply).

• Quote a total price inclusive of VAT.
• The quoted price must remain valid for at least 30 days after the closing date of the RFQ.

• Quote a total price inclusive of VAT for the service.
• The quoted price must remain valid for at least 30 days after the closing date of the RFQ.

• National Treasury Central Supplier Database (CSD) registration number required.
• Valid SARS Tax Compliance Pin Number (submit a valid letter).
• Duly completed and signed SDB 4 (Bidder’s Declaration).
• Duly completed and signed SDB 6.1 (Preference Points Claim Form in Terms of the Preferential Procurement Regulations 2022).
• Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
• Bidders must certify no collusion, fraud, or corrupt practices in the bidding process.

• Warranty: 1-year limited warranty (parts and labor, no on-site repair).
• Support service: 3-year offsite notebook support (terms and conditions apply).
• The Independent Development Trust reserves the right to withdraw or cancel the RFQ without prior notification.
• Bidders must certify that all information provided is true and correct. False declarations may result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and claims for damages.
• Restriction from conducting business with the public sector for up to 10 years.
• Criminal prosecution.

• The 80/20 preference point system applies (for tenders up to R50,000,000).
• Points breakdown:
• Price: 80 points (calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price).
• Specific Goals: 20 points (Women: 6, Youth: 6, People with Disabilities: 4, Black People: 4).
• Tenderers must submit proof or documentation to claim points for specific goals; failure to do so will result in no points awarded for those goals.
• The organ of state may require substantiation of claims at any time.