Recruitment service provider for executive roles at atns (12-Month contract)

ATNS (Air Traffic and Navigation Services Company Limited) is a South African State-Owned Company (SOC) providing air traffic management, communication, surveillance, navigation, and training services. It manages 10% of the world’s airspace and operates across 21 aerodromes in South Africa, including OR Tambo, Cape Town, and King Shaka International. ATNS also supports VSAT networks across 33 African states. Vision: Leading provider of air traffic management solutions in Africa and select international markets. Mission: Safe, expeditious, and efficient air traffic management with economic, social, and environmental sustainability. Values: Safety and Customer Centricity, Accountability, Agility, Diversity, Integrity. Business: 90% revenue from regulated activities (air navigation services, traffic charges, training via ATNS Aviation Training Academy). 10% from non-regulated activities (regional expansion via ATNS International).

Closing date: 10 July 2026. Closing time: 11h00 CAT. Proposals must remain valid for 90 days from submission.

Bid submission: e-Submission (e-Tender) system. Bidding procedure enquiries: Mandisa Mako, +27 11 607 1000, [email protected]. Technical enquiries: Not specified. Clarifications before bid closure: Bright Blessie, [email protected] (cc: [email protected]). Clarifications after bid closure: Mandisa Mako, [email protected] (cc: [email protected]). Fraud Hotline: 0800 222 335 (24hrs), Email: [email protected], Website: www.tip-offs.com.

Submit via e-Submission (e-Tender) system only. Email submissions are not accepted. Bid must be structured in three parcels: Parcel A (Administrative & Mandatory: Volume 1A, Phase 1 & 2), Parcel B (Technical Proposal: Phase 3), Parcel C (Price & Specific Goals: SBD 3.3, SBD 6.1, CSD Report, CIPC Documents, Shareholder Certificates, ID copies of shareholders, Valid B-BBEE Certificate or Sworn Affidavit for EMEs/QSEs). All required documents must be included and correctly formatted. Late bids will not be accepted.

Eligibility requirements include: (1) Valid SARS Tax Compliance Status PIN; (2) Registration on Central Supplier Database (CSD); (3) Membership with professional background screening body (SABSA, NAPBS, APSO or equivalent) - failure results in automatic disqualification; (4) Minimum functionality threshold of 70 points out of 100; (5) No directors/trustees/shareholders employed by state; (6) No relationships with ATNS employees that could constitute conflict of interest; (7) Foreign suppliers must comply with SARS tax requirements. Joint ventures, consortia, and sub-contractors permitted but each party must submit separate tax compliance documentation.

Scope: Provide recruitment, executive search/headhunting, and response handling services for two executive roles over 12 months. Services include: Conduct recruitment campaigns, targeted headhunting, sourcing candidates from local/international talent pools, advertising vacancies, managing candidate applications, screening/shortlisting candidates, attending briefing sessions, assisting with interview scheduling, facilitating candidate-ATNS communication, providing progress reports, conducting professional reference checks, and pre-employment verification (qualifications, employment history, criminal record, identity, credit checks). Resources: Must demonstrate capacity with organogram, CVs of key personnel, recruitment systems/databases, and sourcing platforms. Contract duration: 12 months from appointment.

Bidder must submit a detailed methodology and service delivery plan addressing: Briefing session approach to understand candidate profile, response handling and candidate management process, headhunting and talent sourcing methodology, assistance in scheduling interviews, reference checking process, pre-employment verification process. Generic submissions or implied content will not be scored. Scoring: 6 elements = 30 points, 4-5 = 20, 2-3 = 15, 0-1 = 0.

Relevant experience: Submit reference letters (on official client letterhead, signed/dated, with contact details) for recruitment/executive search/headhunting services completed in the past 5 years. Scoring: 4+ letters = 40 points, 3 = 20, 2 = 10, 1 or none = 0. Resources: Provide organogram, CVs of key personnel, recruitment systems/databases, sourcing platforms. Scoring: Dedicated Account Manager + Recruitment Consultants + Search Specialists + Verification Resources = 30, Dedicated Account Manager + Recruitment Consultants = 20, Recruitment Team only = 10, No evidence = 0. Resources must be permanent employees or contracted for the contract duration. Minimum threshold: 70 points in each category (experience, methodology, resources).

Pricing must be submitted via SBD 3.3 (Pricing Schedule for Professional Services). Include recruitment fee as a percentage of Annual CTC (inclusive of VAT) for executive positions. Notes: Services are ad-hoc; no minimum volume guaranteed. Work only upon formal instruction/work order. Grand Total used for evaluation. ATNS may set a contract ceiling. Entire pricing schedule must be 100% completed; incomplete submissions are non-responsive. All applicable taxes must be included.

Pricing: Submit a fair and reasonable costing in the prescribed SBD 3.3 format. All costs must be included; incomplete pricing will be non-responsive. Services are ad-hoc; no minimum volume guaranteed. Work only upon formal instruction/work order. Grand Total used for price evaluation. Contract ceiling value determined at ATNS’s discretion. Pricing schedule must be 100% completed. Payment terms: Not specified. Bonds/guarantees: Not specified.

CSD Registration: Mandatory. Submit proof of registration or application. Tax Compliance: Valid SARS Tax Compliance Status PIN (valid for 60 days) or CSD number. B-BBEE: Valid B-BBEE Certificate or Sworn Affidavit (EMEs/QSEs). Mandatory: Membership of a vetting/background screening professional body (e.g., SABSA, NAPBS, APSO). Required documents: SBD 3.3 (Pricing Schedule), SBD 6.1 (Preference Points Claim Form), CSD Report, CIPC Documents, Shareholder Certificates, ID copies of shareholders. Declaration of Interest: Must be completed and signed. Invitation to Bid: Must be completed, signed, and returned. Non-compliance with any requirement may result in disqualification.

ATNS commits to economic, social, and environmental sustainability in its operations.

Contract terms: ATNS reserves the right to vary scope/terms and withdraw from commitments. Successful tenderer must accept standard Terms and Conditions, including retention for non-satisfactory completion, breach clauses, confidentiality, and professional indemnity insurance. Contract duration: 12 months. ATNS may reject/withdraw/cancel any or all bids, negotiate with bidders, or accept modified bids. Contracts are only concluded upon written agreement. Non-compliance with delivery terms must be reported immediately. All designs/documentation are confidential. Intellectual property belongs to ATNS. Amendments must be in writing. Bidders must hand over all documentation upon termination without retention rights.

Evaluation uses the 80/20 point system for tenders up to R50,000,000. Price accounts for 80 points, calculated as: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = tender price, Pmin = lowest acceptable tender price. Specific Goals account for 20 points: 10 points for 51% Black Owned suppliers, 10 points for 30% Black Woman Owned suppliers. Bidders must claim points in SBD 6.1 and provide proof (CSD Report, CIPC Documents, Shareholder Certificates, ID copies, B-BBEE Certificate).