What are the technical specifications?

INTRODUCTION TO THE NRF The National Research Foundation Act, Act , establishes the National Research Foundation (“NRF”) as the juristic person that makes this bid invitation and will contract with the awarded bidder. The Public Finance Management Act classifies the organisation as a Schedule 3A Public Entity. CONTEXT OF THIS PROCUREMENT NRF-SAEON-EFTEON seeks to appoint a service provider to supply and deliver six (6) high accuracy scales required for laboratory and field-based measurements. The balance will be used for varying needs in field RFQ/SAEON/ETFEON/DIGITALPRECISION of 23 Ver. Standard 2018-6b BALANCE/85/2026 and in laboratory settings. The scales should be able to work in a field setting where various environmental variables will be measured including aspects like floral biomass, faunal biomass, soil, water. Additionally, the balances should be able to be used in a laboratory setting, where things like water samples, chemicals, and soil samples will be weighed. CONTRACT PERIOD Once off supply DESCRIPTION OF GOODS/DETAILED SPECIFICATION NRF-SAEON-EFTEON would like to procure six (6) digital precision balances as per specifications below to be used in long-term environmental observations across the EFTEON Landscapes: The scales need to be rugged, and able to withstand outdoor conditions, whilst still providing stable and accurate measurements. Weighing Performance • Maximum weighing capacity: at least 1 kg (1,000 g) • Readability/Resolution: 0.01 g (10 mg) or better • Accuracy: Suitable for scientific research and laboratory applications Digital Display • Backlit LCD display with clear and easy-to-read measurements • Tare function • Weighing units to include grams (g) as a minimum • Additional units beneficial • Beneficial feature- capacity tracker Calibration • Internal automatic calibration system and/or ability to perform manual calibration checks with weights • Supplier to include calibration certificate • Include calibration weights • Beneficial feature -calibration status indicator Power Requirements • Must have rechargeable internal battery • Beneficial feature - programmable auto power-off and low-battery warning indicator Environmental Features • Stable and robust design suitable for both laboratory and field conditions • Protective carrying case or equivalent for field transport • Draft shield or removable wind shield • Overload protection • Level indictor and adjustable feet • Beneficial feature - selectable digital filtering helps minimise effects of vibration and disturbances Construction • Stainless steel weighing pan • Solid and durable housing Connectivity RFQ/SAEON/ETFEON/DIGITALPRECISION of 23 Ver. Standard 2018-6b BALANCE/85/2026 • USB and RS-232 interfaces • AC adapter included • Beneficial feature -Bluetooth capability Additional Requirements • Must Include a brochure of the product as PDF or URL • Warranty period and after-sales support information • Must include operational manual and warranty document for each balance • Delivery costs and estimated delivery time DELIVERY ADDRESS: • All units need to be delivered to SAEON National Office, Didacta Building, 211 Nana Sita Street, Pretoria, 0002 Below are samples of the design of the balances required: SETS OF QUOTATION DOCUMENTS REQUIRED Number of ORIGINAL bid documents for contract signing 1 Bidders must submit the above number of original documents in electronic format (email) to the NRF. These serve as the original sets for the legal bid document and upon award , signature and serve as the legal contract document between the bidder and the NRF. RFQ/SAEON/ETFEON/DIGITALPRECISION of 23 Ver. Standard 2018-6b BALANCE/85/2026 RETURNABLE DOCUMENTS CHECKLIST The bidder is to complete this table and to supply the necessary page references to the supporting documentation. A bidder failing to adequately provide any of the mandatory documents will be disqualified. Legislative/Technical Documents Compliance (M – Mandatory); (O – Optional); Submitted Bid Section Reference to (A- Administrative) Reference Bidder’s document Bidder Eligibility Procurement Invitation (SBD 1), signed and ❑ Yes completed including the SBD 4, 6.1 and A Pages 1-24 ❑ No signed Bid Submission Certificate form. ❑ Yes Proof of authority must be submitted e.g. A company resolution ❑ No ❑ Yes Proof of Registration on the Government’s A Central Supplier Database (CSD). ❑ No ❑ Yes A valid B-BBEE certificate or Sworn Affidavit O Pages 19-23 ❑ No Specification Eligibility A product brochure or catalogue must be ❑ Yes M submitted ❑ No ❑ Yes Specification M and 9 ❑ No Pricing Documents Compliance Pricing (SBD 3.1)/ or a quotation on the ❑ Yes company letterhead in this document to be M Pages 12-16 ❑ No completed. ELIGIBILITY CRITERIA (GO/NO-GO) Selection Element Meet Bid Section Reference to Specificatio Reference Bidder’s document n Minimum 1 Fully completed Procurement Invitation ❑ YES ❑ Pages 1-24 (SBD 1) including the SBD 4, 6.1 and NO signed Bid Submission Certificate…

What compliance and legal requirements must bidders meet?

Tax Compliance Central Supplier Compliance OR MAAA System PIN Database No tax compliance status TAX COMPLIANCE REQUIREMENTS tax compliance status (TCS) pin may be made via e-Filing through the SARS website Tax Compliance tax compliance check reflects that they tax compliance status or proof that they have made an arrangement with SARS to CSD number CSD number must be provided Central Supplier Database (CSD), a CENTRAL SUPPLIER DATABASE REGISTRATION Central Supplier Database and to include in their bid their Master Central Supplier Database Central Supplier Database (CSD) completion certificate or invoice will be Procurement Invitation (SBD 1), signed and ❑ Yes completed including the SBD 4, 6.1 and A Pages 1-24 ❑ No A Central Supplier Database (CSD). ❑ No (SBD 1) including the SBD 4, 6.1 and NO 2 Fully completed pricing schedule (SBD ❑ YES ❑ Documents’ Due 1 Pricing Schedule PREFERENCE POINTS CLAIMED (SBD 6.1) 2. TAX COMPLIANCE REQUIREMENTS 2.3 Application for tax compliance status (TCS) pin may be made via e-Filing through the SARS website separate TCS certificate / PIN / CSD number. 2.6 Where no TCS is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided. TERMS AND CONDITIONS FOR BIDDING (SBD 1B) VAT Registration Number Tax Compliance Central Supplier Compliance OR MAAA System PIN Database No. B-BBEE Minimum Level: 1 Points Allocation: 80 points B-BBEE Details: directed in writing writing to: to: Section SCM Section EFTEON Contact SCM Sachin Doarsamy Contact personperson E-mail address SCM@saeon.nrf.ac.za E-mail address ss.doarsamy@saeon.nrf.ac.z a SUPPLIER INFORMATION Name Of Bidder Postal Address RFQ/SAEON/ETFEON/DIGITALPRECISION of 23 Ver. Standard 2018-6b BALANCE/85/2026 SUPPLIER INFORMATION Street Address Telephone Number Code Number Cell Phone Number Code Number Facsimile Number Code Number E-Mail Address VAT Registration Number Tax Tax Compliance Central Supplier Compliance OR MAAA System PIN Database No. Status B-BBEE Status B-BBEE Status Level Tick Applicable Box. Tick Applicable Box. Level Sworn Verification Certificate ❑ Yes ❑ No ❑ Yes ❑ No Affidavit [A B-BBEE status level verification certificate/ sworn affidavit (for EMEs & QSEs) must be submitted in order to qualify for preference points for B-BBEE] Are you the accredited ❑ Yes ❑ No Are you a foreign-based ❑ Yes ❑ No representative in South Africa for [If yes supplier for the [If yes, answer the the goods /services/works enclose goods/services/ works questionnaire below] offered? proof] offered? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS Is the entity a resident of the Republic of South Africa (RSA)? ❑ Yes ❑ No Does the entity have a branch in the RSA? ❑ Yes ❑ No Does the entity have a permanent establishment in the RSA? ❑ Yes ❑ No Does the entity have any source of income in the RSA? ❑ Yes ❑ No Is the entity liable in the RSA for any form of taxation? ❑ Yes ❑ No RFQ/SAEON/ETFEON/DIGITALPRECISION of 23 Ver. Standard 2018-6b BALANCE/85/2026 SUPPLIER INFORMATION If the answer is “No” to all of the above, then it is not a requirement to register for a tax compliance status system pin code from the South African Reve

Who should be contacted for queries about this tender?

{"name":null,"email":"SCM@saeon.nrf.ac.za","phone":null,"department":null,"address":null}

APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY AND DELIVERY OF SIX (6) DIGITAL PRECISION BALANCES.

Appointment of a service provider for the supply and delivery of six (6) digital precision balances.

Appointment of a service provider for the supply and delivery of six (6) digital

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{"name":null,"email":"[email protected]","phone":null,"department":null,"address":null}

Returnable Documents: Procurement Invitation (SBD 1), signed and ❑ Yes, completed including the SBD 4, 6.1 and A Pages 1-24 ❑ No, A Central Supplier Database (CSD). ❑ No, (SBD 1) including the SBD 4, 6.1 and NO, 2 Fully completed pricing schedule (SBD ❑ YES ❑ Documents’ Due, PREFERENCE POINTS CLAIMED (SBD 6.1), BID SUBMISSION CERTIFICATE FORM - (SBD 1)

Quotations can be delivered by email before the closing date to [email protected] EMAILS ADDRESS: Electronic submission E-mail address [email protected]

Unable to extract eligibility criteria

Introduction to the nrf

The National Research Foundation Act, Act , establishes the National Research Foundation

(“NRF”) as the juristic person that makes this bid invitation and will contract with the awarded bidder. The

Public Finance Management Act classifies the organisation as a Schedule 3A Public Entity.

Context of this procurement

NRF-SAEON-EFTEON seeks to appoint a service provider to supply and deliver six (6) high accuracy scales

required for laboratory and field-based measurements. The balance will be used for varying needs in field

RFQ/SAEON/ETFEON/DIGITALPRECISION of 23 Ver. Standard 2018-6b

BALANCE/85/2026

and in laboratory settings. The scales should be able to work in a field setting where various environmental

variables will be measured including aspects like floral biomass, faunal biomass, soil, water. Additionally,

the balances should be able to be used in a laboratory setting, where things like water samples, chemicals,

and soil samples will be weighed.

Contract period

Once off supply

Description of goods/detailed specification

NRF-SAEON-EFTEON would like to procure six (6) digital precision balances as per specifications below

to be used in long-term environmental observations across the EFTEON Landscapes:

The scales need to be rugged, and able to withstand outdoor conditions, whilst still providing stable and

accurate measurements.

Weighing Performance

Maximum weighing capacity: at least 1 kg (1,000 g)
Readability/Resolution: 0.01 g (10 mg) or better
Accuracy: Suitable for scientific research and laboratory applications

Digital Display

Backlit LCD display with clear and easy-to-read measurements
Tare function
Weighing units to include grams (g) as a minimum
Additional units beneficial
Beneficial feature- capacity tracker

Calibration

Internal automatic calibration system and/or ability to perform manual calibration checks

with weights

Supplier to include calibration certificate
Include calibration weights
Beneficial feature -calibration status indicator

Power Requirements

Must have rechargeable internal battery
Beneficial feature - programmable auto power-off and low-battery warning indicator

Environmental Features

Stable and robust design suitable for both laboratory and field conditions
Protective carrying case or equivalent for field transport
Draft shield or removable wind shield
Overload protection
Level indictor and adjustable feet
Beneficial feature - selectable digital filtering helps minimise effects of vibration and

disturbances

Construction

Stainless steel weighing pan
Solid and durable housing

Connectivity

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BALANCE/85/2026

USB and RS-232 interfaces
AC adapter included
Beneficial feature -Bluetooth capability

Additional Requirements

Must Include a brochure of the product as PDF or URL
Warranty period and after-sales support information
Must include operational manual and warranty document for each balance
Delivery costs and estimated delivery time

Delivery address:

All units need to be delivered to SAEON National Office, Didacta Building, 211 Nana Sita

Street, Pretoria, 0002

Below are samples of the design of the balances required:

Sets of quotation documents required

Number of ORIGINAL bid documents for contract signing 1

Bidders must submit the above number of original documents in electronic format (email) to the NRF. These

serve as the original sets for the legal bid document and upon award , signature and serve as the legal

contract document between the bidder and the NRF.

RFQ/SAEON/ETFEON/DIGITALPRECISION of 23 Ver. Standard 2018-6b

BALANCE/85/2026

Returnable documents checklist

The bidder is to complete this table and to supply the necessary page references to the supporting

documentation. A bidder failing to adequately provide any of the mandatory documents will be

disqualified.

Legislative/Technical Documents Compliance

(M – Mandatory); (O – Optional); Submitted Bid Section Reference to

(A- Administrative) Reference Bidder’s

document

Bidder Eligibility

Procurement Invitation (SBD 1), signed and ❑ Yes

completed including the SBD 4, 6.1 and A Pages 1-24 ❑ No

signed Bid Submission Certificate form.

❑ Yes Proof of authority must be submitted e.g. A company resolution ❑ No

❑ Yes Proof of Registration on the Government’s

A Central Supplier Database (CSD). ❑ No

❑ Yes

A valid B-BBEE certificate or Sworn Affidavit O Pages 19-23 ❑ No

Specification Eligibility

A product brochure or catalogue must be ❑ Yes

M submitted ❑ No

❑ Yes

Specification M and 9 ❑ No

Pricing Documents Compliance

Pricing (SBD 3.1)/ or a quotation on the ❑ Yes

company letterhead in this document to be M Pages 12-16

❑ No completed.

Eligibility criteria (go/no-go)

Selection Element Meet Bid Section Reference to Specificatio Reference

Bidder’s document n Minimum

1 Fully completed Procurement Invitation ❑ YES ❑ Pages 1-24

(SBD 1) including the SBD 4, 6.1 and NO

signed Bid Submission Certificate form.

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Selection Element Meet Bid Section

Reference to Specificatio Reference

Bidder’s document n Minimum

2 Fully completed pricing schedule (SBD ❑ YES ❑ Documents’ Due

3.1) / or a quotation on the company NO diligence

letterhead. Returnable of

Eligibility on

Detailed specifications provided on the ❑ YES ❑ Detailed

quotation have met the scope of work NO Specifications.

required.

Sbd 3.1: Pricing detail

Pricing Special Conditions

1 Pricing Schedule: In terms of General Conditions of contract clause 17.1, the price schedule remains

unchanged for the duration of the contract with the NRF accepting no changes, extensions, or

additional ad hoc costs to the pricing conditions of the contract with the exception of any price

adjustments authorised in the Special Conditions of Contract for pricing set out below:

2 Firm Quantities over the Contract Period: The NRF requires firm set quantities during the current

period with the time of delivery being determined during the contract period.

3 Estimated quantities over the Contract Period: The NRF may require further quantities during the

current period with the actual quantity and time of delivery being determined when such quantities are

needed. For bidding purposes and to establish the contract ceiling price, the NRF provides estimated

quantities of what its requirements and estimated timing during the contract period for bidders to

establish their pricing. The NRF does not provide guarantees or commitments that it will order this

entire amount during the contract’s life. The NRF, through the signed contract, guarantees its

procurement of the specified goods and/or services is from the contracted party only.

4 Placement of written purchase orders for actual quantities ordered: The NRF manages the

execution of this contract through the issue of written purchase orders – stipulating quantity,

description, delivery date, and the unit price as et out in this contract - for the contracted supplies. The

NRF, when issuing the written purchase order, guarantees that the funding is available.

5 Contract Ceiling Price: With these estimates in the bid contract, the contract ceiling price includes

both the firm quantities and the potential future quantities within the contract ceiling price. The NRF

manages the contract within the contract ceiling price by paying only for the verified

deliveries/performances in terms of the clauses of this contract. The cumulative value of each of these

invoices at the expiry of the contract is the actual total contract price.

6 Price Adjustments: In terms of General Conditions of Contract clause 17.1, the price adjustments

with the rules for application are set out below as special conditions of Contract Clause 17.1.

Price adjustments and their corresponding rules are for the management of price risks on the

basis of the NRF and the contracted bidder sharing the risk equally.

7 Price quoted is South African Rands in terms of General Conditions of contract clause 16.4

8 Price Quotation Basis Price quoted is fully inclusive of all costs including delivery to the specified NRF

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Sbd 3.1: Pricing detail

price delivery point and includes value- added tax, income tax, unemployment insurance fund

contributions, and skills development levies in terms of General Conditions of contract clauses 12,

32.1 and 32.2.

Price Delivery Point: In cases where different delivery points influence the pricing, the bidder submits

a separate pricing schedule for each delivery point.

9 Detail Pricing Support: Detailed information e.g. costed bill of quantities is optional where not stated

in the price schedule below and is provided as an annexure to the details included in this SBD 3

10 Application of Preference Points: Pricing is subject to the addition of Preference Points as stipulated

below - Standard Bidding Document 6.1 Preference claim form.

Pricing schedule 3.1

Description qty unit of total price

(Refer to specification) MEASURE

1. Digital Precision Balance 6

2. Delivery Address: 1

SAEON National Office

Didacta Building

211 Nana Sita Street

Pretoria, 0002

Total price excluding VAT r

VAT r

Total contract including VAT (ceiling price) r

General conditions of contract

The National Research Foundation cannot amend the National Treasury’s General Conditions of

Contract (GCC). The National Research Foundation therefore appends Special Conditions of Contract

(SCC) providing specific information relevant to a GCC clause to its the National Treasury’s General

Conditions of Contract. Special Conditions specific to this bid contract are set out in this document.

The NRF deems the bidders to have accessed and read the General Conditions of Contract. Whenever

there is an unintended conflict, the provisions of the Special Conditions of Contract shall prevail over the

General Conditions of Contract.

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Special conditions of contract

(Amendments to specific clauses of the general conditions of contract listed

Below each clause in that section).

1 Service Provider Obligations:

The service provider must exercise reasonable skill, care and diligence in rendering all services

included in this procurement contract.

The service provider must deliver the services during normal working hours (i.e. Monday to Friday,

excluding public holidays from 08h30 to 17h00) and/or such additional hours as may be reasonably

required by the NRF due to the existence of special circumstances. Services rendered outside of

these hours will only be rendered by mutual agreement with the nominated person of the NRF,

based on severity level.

The service provider may not do anything that may prejudice or be adverse to the operations and

functions of the NRF

The service provider must submit such information and reports, as specified in the agreed service

request, to the person nominated by the NRF, and comply with all legislation applicable in providing

these services.

The service provider corresponds and delivers services only to the NRF and end users of the NRF.

2 Communication: The contracted parties communicate in writing through mail, delivery, or email.

The contracted party states the contract number and purchase order number, if the latter is

applicable, on communication documentation. The contract party does not act upon any

communication without the contract number or must verify such communication with the assigned

NRF contract manager prior to acting upon it.

3 Occupational Health and Safety when working on NRF sites: All personnel performing work on

NRF site/s as part of this contract are responsible to obtain safety induction.

Over and above the obligations provided by the Occupational Health and Safety Act (OHS Act No

and its Regulations, known as ‘the Act’), the contracted party meets with all relevant

health and safety instructions as given to them by site safety personnel, where relevant. Personal

protection equipment including closed safety shoes, hard hats, height safety equipment, and high

visibility vests are worn at all times while on the work site. All personnel are to obey the relevant

instructions, including signage, related to restricted access and speed limits on all sites.

The contracted party, once signing the contract (SBD 7), is responsible for itself, its employees, and

those people affected by its operations in terms of the Act the regulations promulgated in terms

thereof. The contracted party performs all work and uses equipment on site complying with the

provisions of the Act.

To this end, the contracted party shall make available to the NRF the valid Letter of Good Standing

in terms of the COID Act and ensure its validity does not expire while executing this bid, where

applicable. The contracted party furnishes its registration number with the office of the

Compensation Commissioner. The contracted party enters into a Section 37.2 agreement in terms

of Occupational Health and Safety Act (OHS Act No and its Regulations) that the NRF

drafts.

The contracted party maintains a health and safety plan complying with the requirements of The Act

at the work site during the period that contracted work takes place on the site.

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Special conditions of contract

The NRF manages the contracted party in his capacity for the execution of this contract to meet the

provisions of the said Act and the regulations promulgated in terms thereof. The contracted party

accepts liability for any contraventions to the Act. Each member of the contracted party’s team

(including sub-contracted personnel), submit a signed indemnity form prior to entering the work site

and kept in the contracted party’s health and safety file.

Management of performance levels

The Performance Levels are in the table below.

1. The NRF measures the contracted bidder’s performance against these performance levels in the

execution of the contract.

2. The contracted bidder recognises that its failure to meet the performance levels has a material and

adverse impact on the operations of NRF and that the damages from the contracted bidder’s failure

to meet any performance level is not susceptible to precise determination.

3. The NRF excuses the contracted bidder from failing to comply with the performance levels to the

extent that non-performance or delayed performance is solely and directly attributable to an act or

omission of the NRF or its staff or circumstances of force majeure as referred to in this Agreement.

4. If the contracted bidder fails to meet any performance level:

1. the contracted bidder shall investigate and report on the root causes of the performance level

failure;

promptly correct the failure and begin meeting the set performance levels;

2. advise the NRF as and to the extent requested by the NRF of the status of remedial efforts

being undertaken with respect to such performance level failure; and

3. take appropriate preventative measures to prevent the recurrence of the performance level

failure.

5. Both parties are responsible for monitoring and measuring the performance of the contracted bidder

against the performance levels set in this document. The NRF deems failure by the contracted

bidder to measure performance with respect to the contract specifications for any measurement

period, as a failure to meet the stipulated performance levels.

Performance levels statement

Service/Goods being Measurement Penalty/Bonus and level applicable from

Measured Methodology

Supply and delivery of Check the completeness of No completion certificate or invoice will be

digital precision balance the delivery against the approved and paid if the delivery is not

Purchase order. satisfactory.

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Sbd 4 bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles

of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South

Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that

person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling

interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having

the deciding vote or power to influence or to direct the course and decisions of the enterprise.

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2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by

the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having

a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are

bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

The NRF compares each bidder’s pricing proposal on an equal and fair comparison basis equitable to

all bidders, taking into account all aspects of the bid’s pricing requirements including the application of

fair pricing tests as set out below in the section “Insufficiency of Funds”.