The moses kotane research institute (mkri) invites prospective bidders to submit quotations for the provision of a suitably qualified and accredited occupational health and safety (OHS) compliance service provider for a period of twelve (12) months.

• MKRI requires a suitably qualified and accredited Occupational Health and Safety (OHS) compliance service provider for a 12-month period.
• The provider will implement an OHS management system across all MKRI offices and digital centres to ensure legislative compliance.

• Closing date and time: 20 July 2026 at 11:00am.
• No other dates (like briefings or site visits) are mentioned in the document.

• For bid submission and general enquiries: Email [email protected].
• Supply Chain Management contact: Ms Yandisa Kumalo, Telephone: 031 266 1777.
• Technical enquiries contact: Mr Sphamandla Shabalala, Email: [email protected], Telephone: 031 266 17777.
• Submission address: Proposals must be emailed only to [email protected].

• Submit your proposal via email only to [email protected].
• Closing date: 20 July 2026 at 11:00am. Late submissions will not be considered.
• You must complete and submit the following compulsory SBD forms: SBD 1 (Parts A and B), Section B (CSD declaration), SBD 3.1 (Pricing Schedule), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), and an Authority to Sign/Enterprise Resolution Letter.
• Bids must be complete in all respects. Incomplete submissions will be disqualified.
• Do not retype the bid forms; you may use photocopies but must sign them with an original signature.
• Initial every page of your bid document.
• Your offer must remain valid for 120 days from the closing date.

Must be a registered entity on Central Supplier Database (CSD) with valid tax compliance. Must have valid COIDA Letter of Good Standing. Must achieve minimum 40 points on functionality evaluation. Must complete SBD 6.1 to claim preference points. Foreign suppliers must complete questionnaire. No bids accepted from persons in service of the state or companies with directors in state service.

• Scope: Provide Occupational Health and Safety (OHS) compliance services for MKRI for 12 months.
• Deliverables include:

• OHS file indexing and compilation of compliance documents for all MKRI sites.
• Identification and implementation of all OHS legal obligations.
• Conducting occupational hygiene surveys and providing reports with corrective action plans.
• Scheduling and facilitating OHS training for representatives and committee members.
• Contractor/service provider management for outsourced services.
• Emergency preparedness and response planning.
• Incident and accident management, including investigation and statutory reporting.
• Conducting OHS internal audits and providing action plans.
• Identifying applicable ISO management systems (e.g., ISO 45001) and ensuring adherence.
• Ongoing support for OHS representatives and committees.

• Service locations: Two MKRI offices (Westville and Durban city centre) and ten digital centres across KwaZulu-Natal.
• The service provider must be KZN-based; if not, travel costs are at the provider's expense.

• Supplies and services must conform to standards mentioned in the bidding documents.
• The purchaser has the right to inspect the supplier's premises and records.
• The supplier must maintain confidentiality of contract documents and information.
• Non-compliant supplies or services may be rejected at the supplier's cost.

• You must complete and submit SBD 3.1 (Pricing Schedule) with your bid.
• Provide a detailed price quotation for the OHS compliance services, including a grand total.
• Attach a breakdown if the schedule space is insufficient.
• Prices must remain valid for 120 days.

• Submit a detailed price quotation using SBD 3.1 (Pricing Schedule). Include the grand total. If space is insufficient, attach a breakdown.
• Prices must include VAT where applicable.
• Your quoted prices must remain firm for 120 days from the closing date.
• Price adjustments are allowed only as specified in the bidding documents.
• Payment terms: The purchaser will pay within 30 days after submission of a valid invoice and delivery note.
• Payment will be in South African Rand.

• Tax Compliance: You must be tax compliant. Submit your SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If no TCS PIN is available but you are registered on the Central Supplier Database (CSD), provide your CSD number.
• Central Supplier Database (CSD): You must declare that your CSD information is correct and up to date using Section B of the bid forms.
• B-BBEE: Submit your BBBEE certificate or affidavit to claim preference points for specific goals.
• Company Registration: Submit your CIPC Enterprise Registration Certificate.
• Mandatory Requirement: A valid Letter of Good Standing from the Compensation Fund (COIDA) is required.
• Additional Documentation: Provide copies of identity documents (IDs) and, if applicable, a doctor's medical certificate/proof of disability for ownership claims.
• Persons in the service of the state are not eligible to bid.

• The core requirement is the provision of a comprehensive Occupational Health and Safety compliance service.
• The service aims to establish a full OHS management system for MKRI, ensuring a safe working environment and compliance with the Occupational Health and Safety Act.

• Contract duration: 12 months.
• Warranty: The supplier warrants that services/goods are free from defects for 12 months after acceptance.
• Payment: The purchaser will pay within 30 days of a valid invoice.
• Penalties: Late delivery or performance may result in penalties calculated using the prime interest rate.
• Termination: The contract can be terminated for default, fraud, or corrupt practices.
• Force Majeure: The supplier is not liable for delays due to force majeure events.
• Dispute Resolution: Parties must attempt amicable resolution, followed by mediation, and then recourse to South African courts.
• Governing Law: South African law applies.

• The evaluation follows a three-stage process: Administrative Compliance, Functionality, and the 80/20 Price and Preference Point system.
• You must achieve a minimum functionality score of 40 points to proceed.
• Specific goals for preference points are clearly defined with required supporting documentation.