Supply and delivery of branded cyclist apparel and stationery for raf head office

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• Complete and submit the SBD4 Bidder’s Disclosure form as a returnable document.
• Ensure the declaration is signed and dated.
• Bids will be disqualified if the disclosure is not true and complete.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• Do not disclose bid terms to competitors before the official bid opening or contract award.
• Unauthorised consultations with officials of the procuring institution are prohibited.

• Complete the SBD4 Bidder’s Disclosure form.
• Provide details if the bidder or any related person is employed by the state.
• Provide details if any relationship exists with persons employed by the procuring institution.
• Provide details if the bidder has any interest in other related enterprises.
• Sign and date the declaration certifying the information is correct.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must comply with the ethical and transparency requirements of the SBD4 form. The bid must be arrived at independently without collusion. Bidders must not have been involved in drafting the tender specifications. There are no explicit technical specifications or detailed compliance requirements (e.g., B-BBEE, tax clearance) provided in this excerpt, but these are typically required in full tender packs.

• Supply and delivery of apparel and stationery for cyclists at RAF Head Office.

• Submit the SBD4 Bidder’s Disclosure form.
• Declare any state employment of the bidder, directors, trustees, shareholders, members, partners, or persons with controlling interest.
• Declare any relationship with persons employed by the procuring institution.
• Declare any interest in other related enterprises.
• Bidders must certify the disclosure is correct and understand that false declarations may lead to bid rejection or legal action under PFMA SCM Instruction /22.

• Bids must be independent and non-collusive.
• No agreements with competitors on quality, quantity, specifications, prices, market allocation, or submission decisions.

Service providers must demonstrate: 1. Compliance with Protection of Personal Information Act (POPIA). 2. Robust physical security infrastructure (secure premises, controlled access, surveillance). 3. Documented policies for data protection, incident response, and access control. 4. Ability to ensure secure handling, storage, and transportation of confidential documents. 5. Implementation of cybersecurity measures (encryption, firewalls, regular updates). 6. Willingness to undergo RAF audits and monitoring. 7. Vetting of subcontractors and third-party providers.

The service provider must comply with the Protection of Personal Information Act (POPIA).

The service provider must implement security measures to protect RAF's confidential, private, personal, or sensitive information. This includes:

• Complying with data protection laws and regulations.
• Safeguarding data against unauthorised access, disclosure, alteration, and destruction.
• Informing RAF immediately of any data breaches.
• Implementing confidentiality obligations on agents, subcontractors, or third parties.
• Allowing RAF to conduct security screening or vetting of company directors and resources.
• Adhering to cybersecurity standards, including encryption, system updates, and incident response.
• Ensuring subcontractors comply with the same data protection and cybersecurity standards.
• Cooperating with RAF audits and monitoring.

The service provider's premises must have:

• A fire suppression system or fire extinguishers with carbon dioxide to protect documents.
• A secure perimeter with controlled access, surveillance systems, secure doors, locks, and alarms.
• Physical security measures including controlled access points and surveillance cameras.

Network Security: Digital document storage systems must have technical security measures like firewalls, intrusion detection, and encryption.

• The RAF requires a service provider to supply and deliver branded apparel and stationery for cyclists at its Head Office.
• RFQ issued on 14 July 2026, valid for 30 days from closing.
• Closing: 21 July 2026 at 14:00.
• Services commence once a Purchase Order is issued.
• No compulsory briefing or site inspection.
• Deliver to RAF Head Office, 420 Witch Hazel Avenue, Centurion.
• Submit quotations by email to [email protected].
• Enquiries to [email protected] or 011 223 0057.

• Closing date and time: Tuesday, 21 July 2026 at 14:00.
• RFQ validity period: 30 days from the closing date.
• Services required once a Purchase Order is issued.
• No compulsory briefing session or site inspection.

• Submission and quotation enquiries: Email [email protected].
• General RFQ enquiries: Email [email protected] or contact Ronewa Ramagovhodo on 011 223 0057.
• Delivery address: Road Accident Fund Head Office, 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046.

• Submit your quotation by email only to [email protected]. Use reference number PR10116897.
• Late submissions will not be considered.
• You must complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents).
• Do not submit more than one proposal from multiple companies with common directors/shareholders – this is collusive and will lead to disqualification.
• Goods can be delivered to RAF Head Office, 420 Witch Hazel Avenue, Eco-Glades 2, Centurion, 0046, Monday to Friday, 07:45 to 16:00.
• Strictly no gifts, hospitality, or branded marketing material may be offered to RAF officials. Report any solicitation to the fraud line 0800 005919.

Must be CSD registered; tax matters must be in order with SARS; must complete all annexures (SBD 4, SBD 6.1); historically disadvantaged individuals (HDI), women-owned (51%+), and disability-owned (51%+) enterprises can claim preference points with proof via CSD or valid medical certificate; no collusive behavior or multiple submissions from related entities allowed.

• Supply and delivery of branded apparel and stationery for cyclists at RAF Head Office.
• Items required:

• Branded BIBS (Children mini size): 2000 units. Material: Lime Poly with Silver Tape. Front branding: 'Please share the Road' with RAF and Pedal Power logos. Back branding: 'Please keep me safe, staying wider of the rider' with logos.
• Branded BIBS (Adults maxi size, poly range): 4000 units. Same branding specifications.
• Cyclist Booklets: 10,000 units. A5 size, 25 pages, colour side-by-side printing, Aerial font.

• Artwork must be submitted for review and approval before production.
• Samples must be provided for approval before final production.

• All prices must be VAT inclusive (if VAT registered) and quoted in South African Rand (ZAR).
• Non-VAT registered suppliers must not charge VAT; doing so leads to disqualification.
• Complete the cost breakdown table with unit and total prices for each item. Incomplete pricing leads to disqualification.
• No price changes after the Purchase Order is issued.
• The 80/20 preference system applies to bids valued at R2,000.01 up to R1,000,000. RAF may apply it to lower values.

• Must be registered on the Central Supplier Database (CSD). RAF only does business with CSD-registered suppliers.
• Tax matters must be declared in order by SARS.
• For preferential points: Provide CSD reports for HDI and women ownership claims.
• For disability ownership points: Provide a valid medical certificate from an accredited practitioner.
• Complete and sign all Standard Bidding Documents (SBD 4, SBD 6.1).
• HDI definition: South African citizens who had no franchise pre-1994, women, or persons with disabilities.

• HDI points for race and gender verified through CSD.
• For disability points, provide a valid medical certificate from a registered practitioner.
• HDI definition: South African citizens who had no franchise pre-1994, women, or persons with disabilities.

• RAF is a Schedule 3A public entity under the Road Accident Fund Act, 1996.
• Provides compulsory social insurance cover to all road users in South Africa.

• RAF reception open for deliveries Monday–Friday, 07:45–16:00.
• Strict prohibition on gifts, hospitality, or benefits to RAF officials. Branded marketing material is considered a gift.
• Report any solicitation to the fraud line 0800 005919. Failure to report makes you an accomplice and restricts business with all organs of state.

• Email submissions to [email protected].
• Late quotations are not accepted.
• Complete and sign all Annexures.
• Collusive bidding leads to disqualification.
• Only CSD-registered suppliers are eligible.
• If not contacted within 14 working days, consider your quotation unsuccessful.

• Evaluation follows the 80/20 preference point system.
• Mandatory evaluation documents must be submitted.
• HDI points for race and gender verified through CSD.
• Specific Goals points allocated for HDI, women, and disability ownership.
• Pricing must be fully completed in the cost table for evaluation.