This Tender Has Expired

Release of RFP: 21 April 2026. Last day for enquiries: 6 May 2026. Responses to enquiries: 8 May 2026. Closing date and time: 13 May 2026 at 12:00 PM.

All queries and clarifications must be submitted via the 'Queries' section on the Sasria Online Tender Portal (https://procurement.sasria.co.za/). For registration assistance, email: [email protected].

Submissions must be made exclusively via the Sasria Online Tender Portal (https://procurement.sasria.co.za/). Hand-delivered, posted, emailed, or faxed proposals will be disqualified. Bidders must register on the portal before the closing date. The submission must consist of four distinct schedules: Schedule 1 (Executive Summary and Annexure B), Schedule 2 (Required documents including CSD report and B-BBEE proof), Schedule 3 (Technical Proposal), and Schedule 4 (Financial Proposal). Each file is limited to 4MB, and each schedule is limited to 30MB. All four schedules must be completed to finalize the submission.

The evaluation process consists of three levels: Level 1 (Governance Verification), Level 2 (Technical Evaluation), and Level 3 (Preference Point System). Level 1 checks for mandatory compliance documents. Level 2 (Phase 1) is a mandatory requirement check for Microsoft CSP accreditation; failure to provide the accreditation letter results in immediate disqualification. Level 3 uses an 80/20 preference point system (80 points for price, 20 points for specific goals). Specific goals include EME/QSE status (15 points), 51% black ownership (5 points), and subcontracting at least 20% to an EME/QSE (15 points).

The scope involves the procurement of 180 Microsoft Copilot productivity licenses, with the ability to procure additional licenses as required and handle renewals. The contract duration is 24 months. Bidders must be Direct Managed CSP Accredited Microsoft partners for AI Business Solutions with Partnership Level (Solutions Specialisation and/or Solutions Designation). Direct accreditation from Microsoft is required; distributor-based accreditation is not accepted.

Bidders must provide a detailed price proposal in ZAR, VAT exclusive. The proposal must include a breakdown of all elements (license structure, services included, quantity). Prices must be valid for 150 days. The bidder must indicate if rates are linked to exchange rates or align with National Treasury Instruction 2025: Cost Containment Measures.

Mandatory requirements include: CSD registration (tax compliance), valid B-BBEE certificate or sworn affidavit, signed SBD 1, SBD 4, and SBD 6.1 forms, and a Microsoft CSP accreditation letter. Failure to provide any of these documents may lead to disqualification.