Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
Borekelong House, behind Mega City Complex, next to Department of Home Affairs - Mafikeng - Mafikeng - 2745
Organization Type
GOVERNMENT
Published
29 May 2026
OCDS Reference
ocds-9t57fa-157575
Legal aid south africa seeks to lease office accommodation in mafikeng for up to five years, with strict requirements for space norms, accessibility, and compliance. The tender targets landlords or agents offering operational leases for buildings meeting corporate, safety, and legal standards, including refurbishments and tenant installations.
Submit proposals in a sealed envelope marked with: Tender Number (11/2026), Closing Date (30 June 2026), Time (11h00), and Company Name. Deposit in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. All annexures must be completed in full using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in BLACK ink. No electronic submissions (email, fax, etc.) will be considered. Proposals must remain valid for 150 days. Failure to sign/acknowledge conditions or complete forms may invalidate the tender.
{
"mandatory": [
"Valid tax clearance certificate or active CSD registration",
"Compliance with National Treasury’s Central Supplier Database requirements (active, tax-compliant, non-restricted)",
"Office space within 428m²–443m² range with 11 parking bays",
"Building zoned for office/business/commercial use",
"Disability access compliance",
"Provision of title deed and zoning certificate before award",
"Willingness to refurbish as per Legal Aid SA specifications",
"Site available for inspection within 5 days of request"
],
"preferential": [
"B-BBEE status (20 points in evaluation)",
"Affirmative action employment practices",
"Support for government empowerment initiatives (SBD 6.1 form)",
"Proximity to courts and public transport"
],
"disqualificationRisks": [
"Failure to submit mandatory documents (e.g., tax clearance, CSD proof)",
"Non-compliance with space or parking requirements",
"Incomplete or improperly formatted proposals",
"Refusal to allow site inspection or provide refurbishment commitments",
"Qualifying tender with bidder’s own conditions without renouncing them when requested"
]
}
Office accommodation required for Mafikeng Local Office. Location: Proximity to local courts and public transport (taxi ranks, train stations, bus terminals). Standalone building preferred. Space: Minimum 428m², maximum 443m² with 11 parking bays. Must accommodate 32 employees, including management, public waiting area, consultation rooms, and reception. Toilets: 6 total (3 female cubicles + 3 basins, 2 male cubicles + 2 basins + 2 urinals, 1 disabled toilet). Building: Ground floor or with functional lifts, secured lockable parking, disabled-friendly, compliant with building laws/regulations (including health and safety), zoned for office/business/commercial use. Must provide title deed and zoning certificate. Branding: Must allow Legal Aid SA signboard display. Infrastructure: Telephone/computer network points, emergency generator backup. Refurbishment requirements: Floorplans, commitment letter (with tenant installation amount), partitioning, air-conditioning (split units preferred), painting/floor covering (corporate colours), power skirtings (2 plugs per workstation), network/telephone points, blinds (corporate colours), space plan, UPS facility integration (Legal Aid SA provides UPS unit).
Detailed breakdown of total charges, implementation, and support services required. Pricing must be in South African Rand. Firm tender prices and delivery periods are preferred. Clearly state if prices/delivery periods remain fixed for the contract duration. Payment terms: Legal Aid SA approves project plans/costs; no delivery before official order. Defects due to poor workmanship must be rectified at bidder's cost. All costs for corrections must be separately noted on billing documentation. No reimbursement for proposal/presentation expenses unless prior written approval obtained.
Proof of registration on National Treasury’s Central Supplier Database (CSD) required, showing active supplier status, tax compliance, and no restrictions. Original valid tax clearance certificate or CSD registration must be provided. B-BBEE compliance: Demonstrate affirmative action employment practices and procurement programmes. Submit SBD 6.1 form for empowerment goals. Properties must be available for inspection within 5 days of request; failure disqualifies the bid. Site inspection certificate required, signed by Legal Aid SA and landlord.
Point Allocation
Closing date: 30 June 2026 at 11h00. Optional briefing session: 10 June 2026, 15:00–16:00 at Borekelong House, behind Mega City Complex, next to Department of Home Affairs, Mafikeng, 2745.
Bid enquiries: Bontle Mochwaedi, Email: [email protected], Tel: (018) 381 4582. Technical enquiries: Victoria Zilanda, Email: [email protected], Tel: (018) 381 4582. Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submit the following signed and completed documents by the closing date and time:
Additional requirements:
Disqualification risks:
{
"mandatory": [
"Proof of property ownership (title deed).",
"Agent authorization (if submitting on behalf of landlord).",
"CSD registration for all parties (landlord, agent, JV partners).",
"Submission of all required SBD forms and certificates.",
"Building must be zoned for office/business use.",
"No structural defects exceeding 5mm."
],
"disqualificationRisks": [
"Failure to submit title deed/agent authorization.",
"Non-compliance with space norms (428–443 m²).",
"Inability to provide compliance documents (or undertakings) within 7 days of request.",
"Scoring <70 points in Functionality Phase."
],
"preferential": [
"B-BBEE level of contribution (20 points in 80/20 system).",
"Proximity to public transport/magistrate court (higher scores for <2km).",
"Energy-saving features (additional advantage)."
]
}
Scope: Provision of office accommodation for up to 5 years in Mafikeng.
Lease Requirements:
Building Specifications:
Additional Features:
Pricing must include:
Mandatory Compliance:
Building Compliance Documents (Phase 4 Verification):
Disqualification Criteria:
Additional:
Point Allocation
Closing date: 30 June 2026 at 11:00 AM.
Submit a sealed envelope marked with Tender Number (11/2026), Closing Date (30 June 2026), Time (11h00 AM), and your company name. Deposit it in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in BLACK ink. No tenders via telegram, telex, facsimile, or email will be considered. Proposals must remain valid for 150 days from closing date.
{
"general": [
"Open to South African and foreign bidders (foreign bidders must comply with tax/CSD requirements if applicable).",
"Bidders employed by the state or with state-employed directors/members are disqualified.",
"No bids from tender defaulters or restricted suppliers (checked against National Treasury’s registers)."
],
"compliance": [
"Tax compliance: Valid Tax Clearance Certificate (SARS) or CSD registration.",
"B-BBEE compliance: Points awarded based on contributor status (see SBD 6.1).",
"CSD registration: Must reflect active, tax-compliant, and non-restricted status."
],
"experience": [
"Bidders must demonstrate relevant experience in providing office accommodation or similar services.",
"References must be provided for verification."
]
}
Provide office accommodation for up to five (5) years for the Mafikeng Local Office. The bidder must ensure the space meets Legal Aid SA’s operational needs, including compliance with quality assurance standards. Defects due to poor workmanship must be rectified at the bidder’s cost. Intellectual property rights for any works created under the contract will vest in Legal Aid SA unless otherwise agreed in writing.
Submit firm prices only (non-firm prices will not be considered). Prices must be quoted in South African Rand, including all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Delivery costs must be included in the bid price. Payment terms: Legal Aid SA will approve project plans and costs; no delivery before an official order is issued. Prices and delivery periods must remain firm for the contract duration. A detailed breakdown of costs, implementation, and support services is required.
Mandatory: Original and valid Tax Clearance Certificate (TCS) from SARS, or TCS PIN via eFiling. CSD registration proof (active supplier, tax-compliant, not restricted). B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) to qualify for preference points. Consortia/joint ventures/sub-contractors must each submit separate TCS/CSD documentation. No bids accepted from state employees or entities with state-employed directors/members. Bidder’s Declaration (SBD 4) and Preference Points Claim Form (SBD 6.1) must be completed.
Point Allocation
Closing Date: 30 June 2026 at 11h00 AM. Optional Briefing Session: 10 June 2026, 15:00–16:00 PM at Borekelong House, behind Mega City Complex, next to Department of Home Affairs, Mafikeng, 2745.
Bid Enquiries: Ms. Bontle Mochwaedi, Tel: (018) 381 4582, Email: [email protected]. Technical Enquiries: Ms. Victoria Zilanda, Tel: (018) 381 4582, Email: [email protected]. Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submit the following returnable documents: Signed Lease Agreement (Annexure B), Schedule 1 with full details of leased premises (physical address, building description, Erf number), rental payment details (account name, number, institution, branch, type, reference, VAT registration), escalation rate (compounded annually), breakdown of basic rental (per m² for office, parking bays, other charges), and total lease cost for 5 years. Include a detailed letter for any additional charges. Provide three contactable references (name, phone, email, company).
{
"legalStatus": "Applicant must be a registered company, close corporation, trust, or individual with a valid registration or ID number.",
"authorization": "Signatory must be duly authorized to enter into the lease agreement on behalf of the landlord.",
"compliance": "Must comply with all South African legal and municipal requirements for leasing commercial property.",
"financialCapacity": "Must demonstrate financial stability to fulfill a five-year lease agreement.",
"maintenanceCapability": "Must have the capacity to handle all specified maintenance responsibilities."
}
Scope: Provision of office accommodation for up to 5 years in Mafikeng. Deliverables: Leased premises with full description (physical address, building details, Erf number). Service levels: Landlord responsibilities include internal/external maintenance, garden maintenance, air conditioning, lift maintenance, municipal rates, insurance, fire equipment, and light bulb replacement. Tenant (Legal Aid SA) responsibilities include water/electricity consumption, sanitary services, refuse removal, cleaning, consumables, alarm/security maintenance, and furniture/equipment. Lease terms: Commencement and expiry dates to be specified; annual rental escalation at agreed rate.
Pricing format: Detailed breakdown of monthly rental (per m² for office space, parking bays, other charges) excluding VAT, with VAT at 15%. Include total monthly payable for each of the 5 years. Payment terms: Tenant must effect rental payments to landlord’s specified bank account. Escalation: Annual compounded rate (percentage to be agreed). Additional costs: Electricity and water charged as per municipal account. Tenant installation allowance may apply (amount to be specified).
Tenant (Legal Aid South Africa) contact: Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017. Postal Address: Private Bag X 76, BRAAMFONTEIN, 2017.
Categories
Request for Bid(Open-Tender)
Borekelong House, behind Mega City Complex, next to Department of Home Affairs - Mafikeng - Mafikeng - 2745
Tenders in this industry often require registration with these bodies.
Recommended Certifications
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These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Annexure A Property Specification Mafikeng LO.pdf
Legal Aid South Africa is seeking proposals for the provision of office accommodation in Mafikeng for up to five years. The tender requires operational lease terms, compliance with workspace norms, and adherence to strict evaluation criteria including functionality, compliance, price, and B-BBEE contributions. The successful bidder must provide a fully refurbished, accessible, and compliant office space meeting Legal Aid SA's specifications by March 1, 2027.
Annexure B Request For Proposal Completion of Documents.pdf
Legal Aid South Africa is seeking proposals for the provision of office accommodation in Mafikeng for up to five years. The tender requires a detailed lease agreement, including rental costs, escalation rates, maintenance responsibilities, and payment terms. The successful bidder will act as the landlord, providing suitable office space with specified amenities and services.
Request for Proposals Mafikeng Local Office.pdf
Legal Aid South Africa is inviting proposals for the provision of office accommodation for its Mafikeng Local Office for a period of up to five years. The tender (No. 11/2026) closes on 30 June 2026 at 11:00 AM, with submissions to be made at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg. The evaluation will be based on price (80 points) and B-BBEE compliance (20 points).
RFP - Property Leasing Mafikeng Local Office.pdf
Legal Aid South Africa (Legal Aid SA) is seeking proposals for the provision of office accommodation for its Mafikeng Local Office for up to five years. The office space must be between 428m² and 443m², include 11 parking bays, and meet specific accessibility, safety, and refurbishment requirements. The tender closes on 30 June 2026 at 11:00 AM, with submissions to be made at Legal Aid House, Johannesburg. An optional briefing session is scheduled for 10 June 2026 in Mafikeng.
To download these documents and access AI-powered analysis, visit the main tender page.
Date & Time
Tuesday, 30 June 2026 - 11:00
Venue
Borekelong House, behind Mega City Complex, next to Department of Home Affairs, Mafikeng, 2745
29 May
2026
Tender Published
Tender was published
30 Jun
2026
Closing Date
Tender closing date
Matched by category & region
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Median Estimate
R 2 340 264
Range
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Borekelong House, behind Mega City Complex, next to Department of Home Affairs - Mafikeng - Mafikeng - 2745
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
4
Last checked
29 May 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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