This Tender Has Expired

• Email: [email protected] – general enquiries and bid submission.
• Phone: 012 392 4019 (SCM Office).
• Physical address for delivery and correspondence: The South African State Theatre, 320 Pretorius Street, Pretoria.
• Contact person: SCM Office (no individual name provided).

• Submit the complete bid by email to [email protected] no later than 17 Feb 2026 11:00 hrs (closing time). Subject line must clearly state the RFQ number (SAST/2026/RFQ/322).
• All required forms must be completed and attached: SBD 1 (Invitation), SBD 3.1 (Pricing Schedule), SBD 4 (Bidder’s Declaration), SBD 6.1 (Preference Points Claim Form – if claiming points), Annexure A (Pricing Table), POPIA consent form, and any special annexes referenced.
• Mandatory supporting documents: – Proof of registration on the Central Supplier Database (CSD) with registration number – Company registration (CIPC) documents – Certified ID copies of directors – Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate – Valid B‑BBEE certificate or sworn affidavit – Proof of COIDA registration – Qualified technicians’ CVs/certificates – POPIA consent declaration.
• Bids must be signed, dated and emailed as a single package; late submissions will be rejected.
• Disqualification risks: incomplete/incorrect forms, missing CSD number, failure to provide tax‑pin or COIDA proof, any involvement of state employees or close corporations with state officials, non‑compliance with the Preferential Procurement Policy Framework Act, or submission after the deadline.

• Evaluation occurs in four phases: 1) SCM administrative compliance (verification of completeness), 2) Mandatory requirements (qualified technicians, experience, reference letters, COIDA proof), 3) Technical compliance (adherence to generator specifications and scope), 4) Price and Specific Goals scoring.
• Scoring uses the 80/20 preference point system (80 points for price, 20 points for specific goals).
• Price points are calculated on the total quoted amount (inclusive of VAT) against the lowest acceptable tender.
• Specific goal points are awarded for: – Exempted Micro‑Enterprise (4), – Qualifying Small Enterprise (4), – Minimum 25 % Black ownership (4), – Minimum 100 % female ownership (4), – Minimum 100 % Black youth ownership (4), – Minimum 25 % people with disabilities ownership (4).
• Supporting documentation must be submitted to claim any specific‑goal points; otherwise those points are forfeited.
• Minimum compliance in phases 1‑3 is required to be considered for price evaluation; failure results in disqualification.

Scope: Provide repair and maintenance services for a Cummins VT‑1710‑G 500 kVA, 3‑phase generator (serial 10622964, alternator Unelec AT400MB3) over a 36‑month period. Key deliverables:

• Preventive Maintenance (PM) every 3 months per OEM schedule – fuel, oil, coolant, battery checks; belt, hose, filter replacement; lubrication; exhaust inspection; load testing.
• Emergency Repairs – on‑site response, diagnosis, repair, log of activities.
• Testing & Commissioning – load tests after each PM or repair, certification of compliance.
• Electrical & Control Systems – inspection/maintenance of control panels, transfer switches, safety devices; compliance with SANS standards.
• Record‑keeping – detailed service logs, parts replaced, test results; quarterly and annual service reports.
• Compliance – adhere to SANS electrical/mechanical safety standards, OHS Act, manufacturer guidelines, and environmental regulations for fuel/oil waste. Deliverables include preventive‑maintenance schedule, service logs, compliance certificates, and recommendations for upgrades.

• Total price must be quoted inclusive of VAT and cover the full 36‑month period.
• Pricing format follows Annexure A (preventive‑maintenance fees, 24/7 call‑out retainer, compliance & safety testing, reactive‑maintenance time‑and‑material rates).
• All delivery costs are to be included in the total quotation; separate delivery items will not be evaluated.
• Prices must be firm for the entire contract period; if not, the basis for adjustments (e.g., CPI) must be clearly stated.
• Quoted price must remain valid for at least 120 days after the closing date.
• No specific performance bond or guarantee is detailed, but the General Conditions of Contract (GCC) may require a performance security as per clause 7.1.

• Register on the National Central Supplier Database (CSD) and provide the CSD number.
• Provide valid Company Registration (CIPC) documents.
• Submit a valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; if unavailable, provide CSD number.
• Provide a current B‑BBEE certificate or sworn affidavit (with supporting share certificates).
• Submit proof of registration with the Compensation for Occupational Injuries and Diseases Act (COIDA).
• Ensure all technicians are qualified (diesel/mechanical and electrical certificates).
• No persons employed by the State or close corporations with state officials may be involved.
• Foreign suppliers without a local entity are exempt from CSD registration.
• Complete POPIA consent declaration.
• All documents must be signed, dated and consistent; inconsistencies may result in zero points for the relevant goal.