What are the submission requirements for this tender (Ref: Q 2026/046)?

• Submit your bid in a sealed envelope, clearly marked with the quotation number Q 2026/046 and description. • Place the sealed bid in the official tender box at Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch. • Closing date: 19 June 2026 at 11:00. Late submissions will not be accepted. • Use only the official forms provided; do not retype them. • Complete the document in black ink; corrections must also be in black ink and signed. Documents with correction fluid (Tippex) will be disqualified. • Ensure all pages are included; missing pages result in disqualification. • Telexed, faxed, or emailed tenders are not accepted. • All prospective bidders must be registered on the CWDM Supplier Database and the Central Supplier Database (CSD). • Include a copy of the board resolution authorizing the signatory, if applicable. • Do not contact the municipality about your bid between the opening date and contract award; any additional information must be submitted in writing.

How will bids be evaluated?

{ "mandatory": [ "Registration on CWDM’s Supplier Database and Central Supplier Database.", "Submission of all compulsory documentation (see above).", "Tax and municipal compliance (no arrears >3 months).", "No history of SCM abuse, corruption, or fraudulent practices.", "Valid B-BBEE certificate (or affidavit for EMEs/QSEs).", "Compliance with POPI Act (consent for personal information processing)." ], "preferential": [ "B-BBEE status (higher levels score more points).", "Locality: Businesses in the Western Cape or Stellenbosch district receive preference points.", "Black ownership (for EMEs/QSEs: 51%+ black ownership qualifies for higher B-BBEE levels)." ], "disqualification": [ "Incomplete or late submissions.", "Use of correction fluid (Tippex) on bid documents.", "Missing pages or unsigned documents.", "Failure to attend compulsory site/information meetings (if applicable).", "Non-compliance with tax, municipal, or B-BBEE requirements.", "Past convictions for corrupt practices (may result in 5–10 year public sector restrictions)." ] }

What are the technical specifications?

• Scope: Provision of mediation services in social conflict situations on an ad-hoc basis. • The service provider must deploy mediators at very short notice as conflicts can arise anytime. • Mediators must be readily available for proactive actions like dialogue circles, conflict management, and mediation sessions. • Activated mediators must contact the Head: Disaster Management Centre or Community Safety Officer to be accompanied to incidents, along with other stakeholders like SAPS. • Mediators may be assisted by Co-Mediators depending on the situation. • Language (isiXhosa) interpreter services may be required to eliminate communication barriers. • The successful service provider must take a CWDM Mediator-trainee to incidents for experience and assistance. • Estimated quantities for evaluation: Mediator rate per hour (5), Co-Mediator rate per hour (5), Ad-Hoc/Virtual Meetings per meeting (5). Actual quantities depend on budget and need.

What financial requirements apply to bidders?

• Prices quoted in the bid must not vary during the contract. • Payment terms: The municipality will pay within 30 calendar days of receiving a valid invoice. • Payment will be made in South African Rand. • For contracts exceeding R1 million, the bidder must be registered with SARS for VAT to issue tax invoices. VAT must be shown clearly on each invoice. • The bidder is liable for forward cover against exchange rate fluctuations if importing components. • No contract will be awarded to bidders whose tax matters are not in order or whose municipal rates, taxes, and service charges are in arrears.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the Central Supplier Database (CSD) and the CWDM Supplier Database. • Submit a valid Tax Compliance Status (TCS) PIN from SARS or a printed TCS certificate. Foreign suppliers must complete a pre-award questionnaire. • Submit an original and valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs/QSEs) to qualify for preference points. • Submit proof of locality (municipal account not older than 90 days, lease agreement, or bank confirmation of business address) to qualify for locality points. • Provide a Letter of Good Standing from the Department of Employment and Labour (valid on closing date) or from a licensed compensation insurer. • If applicable, include your CIDB registration number. • Submit a certified copy of municipal accounts for the bidder and its directors, proving no arrears for more than three months. • Declare any relationship with persons in the service of the state. • Comply with the Protection of Personal Information Act (POPIA).

What are the important dates and deadlines for this tender?

• Closing date: 19 June 2026. • Closing time: 11:00. • Quotations will be opened publicly immediately after the closing time. • No site or information meetings are mentioned in the document.

Who should be contacted for queries about this tender?

• For technical enquiries: Contact Lee Meisenheimer at 021 870 3200 or lee.meisenheimer@capewinelands.gov.za. • For bidding procedure enquiries: Contact Traci-Lee Louw at 021 888 5143 or Ttitus@capewinelands.gov.za. • General SCM enquiries: Financial Services, Supply Chain Management at 086 126 5263. • Document collection: Hard copies available from the Supply Chain Management Unit, Cape Winelands District Municipality, 29 Du Toit Street, Stellenbosch. • Submission address: Official tender box at 29 Du Toit Street, Stellenbosch.

Cape Winelands Mediation Services for Social Conflict Tender

Appointment of a service provider for the provision of mediation services in social conflict situations

• Bids must be submitted in a sealed envelope by 11:00 on 19 june 2026 at the municipality's offices in stellenbosch. • Bidders must be registered on the central supplier database (csd) and the cwdm supplier database. • Mandatory documents include a valid tax compliance status pin from SARS, a b-bbee certificate (or sworn affidavit for emes/qses), and a letter of good standing from the department of employment and labour. • The bid will be evaluated on an 80/20 preference points system, with functionality criteria requiring a minimum score of 42 out of 70. • Mediators must be readily available for deployment at very short notice and may require isixhosa interpreter services. • Prices quoted must remain fixed, and payment terms are within 30 days of a valid invoice. • Subcontracting the whole contract is not permitted without prior written consent from the municipality.

Appointment of a service provider for the provision of mediation services in social conflict situations

This tender is for the appointment of a service provider to deliver mediation services during social conflict situations within the Cape Winelands District Municipality.
The purpose is to resolve community tensions and prevent violence through mediation techniques.
The service is required on an ad-hoc, as-needed basis to address social unrest.

Closing date: 19 June 2026.
Closing time: 11:00.
Quotations will be opened publicly immediately after the closing time.
No site or information meetings are mentioned in the document.

For technical enquiries: Contact Lee Meisenheimer at 021 870 3200 or [email protected].
For bidding procedure enquiries: Contact Traci-Lee Louw at 021 888 5143 or [email protected].
General SCM enquiries: Financial Services, Supply Chain Management at 086 126 5263.
Document collection: Hard copies available from the Supply Chain Management Unit, Cape Winelands District Municipality, 29 Du Toit Street, Stellenbosch.
Submission address: Official tender box at 29 Du Toit Street, Stellenbosch.

Submit your bid in a sealed envelope, clearly marked with the quotation number Q 2026/046 and description.
Place the sealed bid in the official tender box at Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch.
Closing date: 19 June 2026 at 11:00. Late submissions will not be accepted.
Use only the official forms provided; do not retype them.
Complete the document in black ink; corrections must also be in black ink and signed. Documents with correction fluid (Tippex) will be disqualified.
Ensure all pages are included; missing pages result in disqualification.
Telexed, faxed, or emailed tenders are not accepted.
All prospective bidders must be registered on the CWDM Supplier Database and the Central Supplier Database (CSD).
Include a copy of the board resolution authorizing the signatory, if applicable.
Do not contact the municipality about your bid between the opening date and contract award; any additional information must be submitted in writing.

Scope: Provision of mediation services in social conflict situations on an ad-hoc basis.
The service provider must deploy mediators at very short notice as conflicts can arise anytime.
Mediators must be readily available for proactive actions like dialogue circles, conflict management, and mediation sessions.
Activated mediators must contact the Head: Disaster Management Centre or Community Safety Officer to be accompanied to incidents, along with other stakeholders like SAPS.
Mediators may be assisted by Co-Mediators depending on the situation.
Language (isiXhosa) interpreter services may be required to eliminate communication barriers.
The successful service provider must take a CWDM Mediator-trainee to incidents for experience and assistance.
Estimated quantities for evaluation: Mediator rate per hour (5), Co-Mediator rate per hour (5), Ad-Hoc/Virtual Meetings per meeting (5). Actual quantities depend on budget and need.

Service provider must demonstrate experience in conducting mediation (submitted via company profile and previous mediation reports).
Mediators must be qualified in Dispute Resolution, Mediation, and Arbitration. Submit certified academic qualifications and CVs detailing years of experience.
Co-Mediators must be certified in mediation and restorative justice (submit certificates for Generic Mediation, Restorative Justice 1, Restorative Justice 2, or Bridging to Restorative Justice).
The service provider must be accredited with DiSAC (South African Dispute Settlement Accreditation Council) or NABFAM (National Accreditation Board for Family Mediators). Submit proof of accreditation.
Qualifications must be from recognised and accredited higher education institutions.

The municipality reserves the right to inspect, test, and analyse services during the contract.
Costs for inspections that confirm compliance are borne by the municipality; costs for non-compliance are borne by the supplier.
Non-compliant services may be rejected, and the supplier must replace them at their own cost.

Estimated quantities for evaluation: Mediator rate per hour (5), Co-Mediator rate per hour (5), Ad-Hoc/Virtual Meetings per meeting (5).
Actual quantities will depend on budget and departmental need.
All prices must be inclusive of VAT where applicable.

Prices quoted in the bid must not vary during the contract.
Payment terms: The municipality will pay within 30 calendar days of receiving a valid invoice.
Payment will be made in South African Rand.
For contracts exceeding R1 million, the bidder must be registered with SARS for VAT to issue tax invoices. VAT must be shown clearly on each invoice.
The bidder is liable for forward cover against exchange rate fluctuations if importing components.
No contract will be awarded to bidders whose tax matters are not in order or whose municipal rates, taxes, and service charges are in arrears.

Mandatory registration on the Central Supplier Database (CSD) and the CWDM Supplier Database.
Submit a valid Tax Compliance Status (TCS) PIN from SARS or a printed TCS certificate. Foreign suppliers must complete a pre-award questionnaire.
Submit an original and valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs/QSEs) to qualify for preference points.
Submit proof of locality (municipal account not older than 90 days, lease agreement, or bank confirmation of business address) to qualify for locality points.
Provide a Letter of Good Standing from the Department of Employment and Labour (valid on closing date) or from a licensed compensation insurer.
If applicable, include your CIDB registration number.
Submit a certified copy of municipal accounts for the bidder and its directors, proving no arrears for more than three months.
Declare any relationship with persons in the service of the state.
Comply with the Protection of Personal Information Act (POPIA).

Contract validity: Bids remain valid for 180 days from the closing date.
Payment: Within 30 days of invoice receipt, in ZAR.
Prices are fixed unless adjusted via authorized variation orders.
Subcontracting requires prior written consent; the main contractor remains fully liable.
The municipality may terminate for default (e.g., failure to deliver, corrupt practices) or insolvency.
Penalties may apply for delays, calculated using the prime interest rate.
Disputes should first be resolved amicably, then through mediation, and finally in a South African court.
The contract is governed by South African law and conducted in English.
Force majeure events may excuse delays.
The supplier indemnifies the municipality against patent infringements.
All amendments must be in writing and signed.

The 80/20 preference points system applies.
80 points for price.
10 points for B-BBEE status, allocated per the B-BBEE scorecard.
10 points for locality, based on business location within the Cape Winelands District or Western Cape.
A functionality evaluation requires a minimum score of 42/70.
Functionality is scored on: Service provider's mediation experience (40 points) and Mediators' experience and qualifications (30 points).

Mediation services for social conflict situations

Mediation services for social conflict situations

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Cape Winelands District Municipality

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